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Document Indexing Jobs (NOW HIRING)

Ricoh USA, Inc.

Document Indexing Lead

Parma, OH · On-site

$18 - $25/hr

This role requires an overall knowledge of processes and procedures as well as training in relation to indexing documents and QC for multiple clients. This person will be responsible for the results ...

Ricoh USA, Inc.

Document Indexing Lead

Parma, OH

This role requires an overall knowledge of processes and procedures as well as training in relation to indexing documents and QC for multiple clients. This person will be responsible for the results ...

Ricoh

Document Indexing Supervisor

Parma, OH · On-site

$18 - $25/hr

Document Indexing Supervisor is responsible for oversight of a team of approximately 12+ team members within the indexing department that inspects, categorizes, classifies and catalogues documents ...

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Cajun Industries

Training Technician

Baton Rouge, LA

$40K - $52K/yr

This role is responsible for document indexing, scheduling and other general office support and related functions. RESPONSIBILITIES Audit incoming training and qualification documents for accuracy ...

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How much do document indexing jobs pay per hour?

As of Jul 1, 2026, the average hourly pay for document indexing in the United States is $25.64, according to ZipRecruiter salary data. Most workers in this role earn between $18.99 and $31.25 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive in the Document Indexing position, and why are they important?

Successful document indexing professionals possess strong attention to detail, fast and accurate data entry skills, and a high school diploma or equivalent educational background. Familiarity with document management systems, optical character recognition (OCR) software, and sometimes specific industry-related databases is often required. Outstanding organizational skills, time management, and the ability to work independently or within a team make candidates stand out in this role. Mastering these skills ensures documents are correctly categorized, easily retrievable, and managed efficiently for optimal workflow and compliance.

What does a document indexer do?

A document indexer organizes and categorizes digital or physical documents by assigning relevant keywords, tags, or metadata to facilitate easy retrieval and search. They often use indexing software or databases and need attention to detail to ensure accuracy. This role supports efficient document management in various industries such as legal, medical, or corporate environments.

What kind of jobs in media bring in $150,000 a year?

High-paying media jobs that can reach $150,000 annually include senior roles such as media directors, producers, or executives, often requiring extensive experience, leadership skills, and industry knowledge. Positions in digital media, advertising, or content strategy with managerial responsibilities and advanced skills in analytics or multimedia tools tend to offer higher salaries.

What does a typical day look like for someone working in document indexing?

A typical day in document indexing generally involves reviewing incoming documents, assigning appropriate tags or metadata, and entering relevant information into a digital management system. You may work independently or as part of a records management or administrative support team, handling documents both in physical and electronic formats. Common challenges include managing high document volumes and maintaining accuracy under tight deadlines. This role often requires collaboration with other departments to ensure data integrity and compliance with company or regulatory standards. Over time, experience in document indexing can open up opportunities for advancement into supervisory or records management roles.

How much do indexers get paid?

Document indexers typically earn between $10 and $20 per hour, depending on experience, location, and the complexity of the work. Some may work on a freelance basis or per project, which can affect overall earnings.

What is a Document Indexing job?

A Document Indexing job involves organizing, categorizing, and tagging documents to make them easily searchable and retrievable. Indexers assign keywords, metadata, or classification codes to digital or physical documents based on specific guidelines. This role is essential in industries like healthcare, legal, finance, and libraries, where efficient document management is crucial. Accuracy and attention to detail are critical skills for this position.

How can I make 2000 a week working from home?

Document indexing jobs can pay varying rates, with experienced workers earning around $15 to $25 per hour, which can total approximately $600 to $1000 weekly for full-time hours. To reach $2000 weekly, you may need to work additional hours, take on multiple clients, or pursue higher-paying opportunities that require specialized skills or certifications in data management and organization.
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Document Indexing jobs near you
Infographic showing various Document Indexing job openings in the United States as of June 2026, with employment types broken down into 1% As Needed, 91% Full Time, 1% Temporary, 6% Contract, and 1% Nights. Highlights an 83% Physical, 4% Hybrid, and 13% Remote job distribution, with an average salary of $53,329 per year, or $25.6 per hour.
Document Indexing Lead

Document Indexing Lead

Ricoh USA, Inc.

Parma, OH • On-site

$18 - $25/hr

Full-time

Medical, Dental, Life, Retirement, PTO

Posted 17 days ago

Ricoh rating

7.8

Company rating: 7.8 out of 10

Based on 165 frontline employees who took The Breakroom Quiz

54th of 141 rated electronics manufacturers

Job description


Field Representative II, Indexing Offsite
POSITION PROFILE
The Field Representative II is responsible for oversight of a team of approximately 12+ team members within the indexing department that inspects, categorizes, classifies and catalogues documents electronically using a computer according to customer standards.. This is a working role and requires the Field Representative II to complete indexing tasks as well as be available to the team for first level questions and guidance. This role requires an overall knowledge of processes and procedures as well as training in relation to indexing documents and QC for multiple clients. This person will be responsible for the results of the quality of 12+ Indexers and be relied upon as a point of escalation for errors and issues. The Field Representative II will also assist the Site Manager in investigation of client related errors and root cause analysis information. Supports special projects and initiatives to improve processes and procedures.
Job Duties and Responsibilities
  • Ability to train all table team members on projects that may vary depending upon clients' requirements/instructions and SLAs (Service Level Agreement).
  • Ensure all PTS (Production Time Sheet) are filled out correctly and provided to a manager at the end of the shift and clockify data is reviewed.
  • Ensure client instructions are handed out and old instructions are collected and destroyed.
  • Demonstrate QC efficiency and ensure accuracy for each client.
  • Ensure each LDD/Indexing/QC individual maintains a workload capacity that is maximized.
  • Demonstrate knowledge of QC (Quality Control) process.
  • Answer questions from Indexers/QC individuals.
  • Achieves customer satisfaction by consistently indexing, inspecting, compiling, and assembling projects accurately in a timely manner.
  • Meets deadlines by working at a quick and steady pace while maintaining quality/error free work.
  • Achieves Time Productive statistics by meeting standards established by the facility.
  • Meets company production standards by achieving the Indexing per Hour (IPH) rate in accordance with standards established.
  • Maintains optimal machine performance by correcting simple machine problems (clearing jams, refilling toner, replacing machine oil, etc.) and having a working knowledge of machine codes to report in the event of equipment failure.
  • Completes all paperwork in a timely, accurate and legible manner.
  • Troubleshoots problems by communicating effectively and promptly to manager.
  • Prevents Indexing errors by maintaining an organized workstation.
  • Satisfies customers by providing error-free work.
  • Participate as a contributor of standard operating practices (SOP) and site procedure guide documentations (SPG)
  • Meets company production standards by achieving the Quality Control items per hour rate in accordance to established company standards.
  • Performs indexing tasks in accordance with business needs by being flexible.
  • Maintains internal and external customer satisfaction by communicating in a professional manner.
  • Complies with reporting requirements by completing all required paperwork.
  • Demonstrates the skill set for scan to file to include quality control, e-labeling, file folder naming and bates capture.
  • Meets deadlines by working at a quick and steady pace while maintaining quality and error free work.
  • Communicates problems effectively and promptly to manager.
  • Performs other duties as required.
  • Responsible for coordinating day to day workflow of the team.
  • Assists manager in training, mentoring, and developing team members within assigned areas.
  • Ensures compliance and revision of documentation/processes for internal controls and internal/external.
  • Recommends new/improved procedures to improve productivity and skillful job performance.
  • Develops strong working relationships and provides excellent customer service to internal customers.
  • Coordinates training in accordance with department standards.
  • Assists management with setting team goals, preparing exceptions, monthly metrics and other reporting as needed.
  • Provides feedback/input for team member's performance appraisals to management.
  • May perform certain duties in management's absence and other duties as assigned.
  • Achieves customer satisfaction by consistently indexing documents accurately and identifying areas of opportunity for improvement.
  • The position follows a Wednesday through Sunday schedule, with working hours from 10:00 AM to 6:00 PM.

QUALIFICATIONS (Education, Experience, and Certifications)
  • Office indexing, collating, extreme attention to detail.
  • Typing skills.
  • Basic PC skills.
  • Knowledge of reading and writing English for business purposes.
  • Experience leading small teams is a plus
  • Experience indexing documents is a plus

KNOWLEDGE, Skills And Abilities
  • Attention to detail.
  • Able to use mail sorting equipment.
  • Must be able to work in a team environment by maintaining positive, productive relationships with co-workers, management, sales and production departments.
  • Must be able to adapt to changing situations and be flexible.
  • Must be able to perform repetitive work by continuously executing different tasks according to set procedures, sequence or pace while maintaining quality and output standards.

Working Conditions, MENTAL aND PHYSICAL DEMANDS
  • Lift boxes 25lbs or less.
  • Position requires long periods of sitting and standing.
  • Using required office supplies
  • Handling large amount of paper documents

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with a job.
About Us
Come Create at Ricoh:
If you are seeking a team driven by passion and purpose, come create with us at Ricoh. We are a team of information seekers and customer-obsessed collaborators who aspire to deliver the services, solutions, and technologies that empower business success. We are looking for talented, inspired individuals to join us to help drive high-performance team and our commitment to excellence.
Ricoh is an integrated solutions provider and partner that connects people and technology, creates outstanding customer experiences, and delivers innovation for businesses worldwide. We empower digital workplaces by enabling individuals to work smarter from any location and harness the power of information-how it is collected, stored, managed, and shared-to unlock the potential in every organization. We deliver services and technologies that inspire our customers' success and guide them toward a better and more sustainable future. If you are seeking a purpose-driven and passionate team, come create with us, and help drive our high-performance culture of excellence into tomorrow.
Invest in Yourself:
At Ricoh, you can:
  • Choose from a broad selection of medical, dental, life, and disability insurance options.
  • Contribute to your financial security with Retirement Savings Plan (401K), Health Savings Account (HSA), and Flexible Spending Account (FSA) investments.
  • Augment your education with team member tuition assistance programs.
  • Enjoy paid vacation time and paid holidays annually
  • Tap into many other benefits to enhance your health, wellness, and ongoing personal and professional development.

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