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Document Indexing Jobs in Illinois (NOW HIRING)

Trustmark

Document Specialist

Lake Forest, IL · On-site

$17.04 - $24.61/hr

Update address in Dynamics from Address Change cases. * rep, Scan and/or Index documents in the G360 Imaging system * Provide input on process improvement Minimum Requirements * High School diploma ...

TEKsystems

Healthcare Client Coordinator

Rockford, IL · Remote

$15/hr

Perform data entry, document indexing, filing, proofreading, email correspondence, and other administrative tasks. * Create cover letters, update client information, and maintain organized document ...

LG Group

Legal Support Intern

Chicago, IL · On-site

$25 - $30/hr

Trial Preparation Support * Assist with preparation of materials, exhibits, witness files, document indexes, and administrative requirements associated with upcoming trials and hearings. Legal ...

LG Group

Legal Support Intern

Chicago, IL · Hybrid

$25 - $30/hr

Trial Preparation Support * Assist with preparation of materials, exhibits, witness files, document indexes, and administrative requirements associated with upcoming trials and hearings. Legal ...

LG Group

Legal Support Intern

Chicago, IL · On-site

$25 - $30/hr

Trial Preparation Support * Assist with preparation of materials, exhibits, witness files, document indexes, and administrative requirements associated with upcoming trials and hearings. Legal ...

Addison Group

Medical Records Specialist

Warrenville, IL · On-site

$18 - $21/hr

Assign appropriate document types and index files within electronic systems * Verify image quality, ensuring scanned files are accurate and complete * Perform audits to confirm proper organization ...

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Document Indexing information

What is document indexing?

A Document Indexing job involves organizing, categorizing, and tagging documents to make them easily searchable and retrievable. Indexers assign keywords, metadata, or classification codes to digital or physical documents based on specific guidelines. This role is essential in industries like healthcare, legal, finance, and libraries, where efficient document management is crucial. Accuracy and attention to detail are critical skills for this position.

What does a document indexer do?

A typical day in document indexing generally involves reviewing incoming documents, assigning appropriate tags or metadata, and entering relevant information into a digital management system. You may work independently or as part of a records management or administrative support team, handling documents both in physical and electronic formats. Common challenges include managing high document volumes and maintaining accuracy under tight deadlines. This role often requires collaboration with other departments to ensure data integrity and compliance with company or regulatory standards. Over time, experience in document indexing can open up opportunities for advancement into supervisory or records management roles.

What skills and qualifications are needed for document indexing?

Successful document indexing professionals possess strong attention to detail, fast and accurate data entry skills, and a high school diploma or equivalent educational background. Familiarity with document management systems, optical character recognition (OCR) software, and sometimes specific industry-related databases is often required. Outstanding organizational skills, time management, and the ability to work independently or within a team make candidates stand out in this role. Mastering these skills ensures documents are correctly categorized, easily retrievable, and managed efficiently for optimal workflow and compliance.

What are the most commonly searched types of Document Indexing jobs in Illinois?

The most popular types of Document Indexing jobs in Illinois are:

What are popular job titles related to Document Indexing jobs in Illinois?

For Document Indexing jobs in Illinois, the most frequently searched job titles are:

What job categories do people searching Document Indexing jobs in Illinois look for?

The top searched job categories for Document Indexing jobs in Illinois are:

What cities in Illinois are hiring for Document Indexing jobs?

Cities in Illinois with the most Document Indexing job openings:

Document Indexing jobs near you
Infographic showing various Document Indexing job openings in Illinois as of August 2026, with employment types broken down into 2% As Needed, 84% Full Time, 10% Part Time, and 4% Contract. Highlights an 89% Physical, 3% Hybrid, and 8% Remote job distribution.

Temporary Document Management Center Clerk

GUARANTEE TRUST LIFE INSURANCE GROUP

Glenview, IL

$23 - $24/hr

Temporary

Posted 21 days ago

Job description

The world isn’t standing still, and neither is GTL! We’re moving quickly, continually evaluating our business practices and taking steps to better serve customers’ evolving needs.

Now is an ideal time to join our team. You will find challenge and reward in a culture of innovation, support and balance. We’ll give you the tools you need to bring your vision for success to life. Our collaborative environment is designed to support each of our team members, and our innovative resources and growth opportunities mean there’s always something new to learn here. We’re empowering our employees to create better ways of working through more intentional use of communication and collaboration practices, processes and tools. You’ll do all this in an environment of excellence and the highest ethical standards. Plus, every Friday is a half-day!

We have an exciting opportunity for a Temporary Document Management Center Clerk here at Guarantee Trust Life. The individual in this position is responsible for identifying and initiating classification of policyholder applications, application files and claims documents via our LifePRO and Hyland OnBase (workflow) systems and facilitate the management of those documents. You will also be assisting various departments when needed, to locate, re-scan or re-index any documents.

Expected duration of the assignment is through the end of 2026. This position is required to be onsite 5 days per week in our Glenview, IL office.

Key Responsibilities:

  • Processing and prepping incoming mail
  • Identifying documents for accurate routing
  • Scanning and indexing all claims documents appropriately and accurately
  • Validating documents
  • Data Entry

Qualifications

  • Entry-level, up to three years of office experience
  • Strong data-entry, organizational and problem-solving skills
  • Proficiency in Microsoft Office products
  • High School diploma or equivalent, 1-2 years of college preferred

The pay range provided is not a guarantee of compensation.  The range reflects potential pay for the job grade for this role at the time of this posting. Compensation will depend on several factors such as specific competencies, relevant education and experience, qualifications, and industry certifications.  Compensation ranges are subject to change and may be higher or lower than the range described above.  

We invite you to learn more about Guarantee Trust Life by visiting our website: www.gtlic.com

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