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Document Indexing Jobs (NOW HIRING)

Hawk Group

Document Controller

Spring, TX · On-site

$48/hr

Indexing & quality assurance of digital scans: 15% * Processing documents to route electronically: 10% * Other responsibilities: 5% Job Duties: * Provide support for Uncon Land & Land Services ...

Global Force

Document Scanner -Irving TX

Irving, TX · On-site

Document Scanner/Document Control/Indexing Location: 2825 Story road west Irving Texas 75016 Pay rate: 14/hr Hours: Monday thru Friday 7 am to 3.30 pm Contract role: 4 months with possibility of ...

NightOwl Consulting

$40K - $55K/yr

Rename/index documents to loan stacking order and LOS standards * Pull and verify flood, USPS, and datavalidation outputs * Ensure all order-outs are tracked to SLA and follow up to clear exceptions ...

County of Bucks

Document Processor

Doylestown, PA · On-site

$27.22/hr

Document Processor JOB CODE: 0815 DEPARTMENT: Recorder of Deeds UNION: 03 FLSA STATUS: Non-Exempt ... Duties will be rotating between the E-Record, Verification, Indexing, Scanning and Public Help Desk ...

TDEC

Document Processing Technician

Charleston, WV · On-site

$19.29/hr

Document Processing Technician Location: Charleston, WV (On-Site) Compensation: $19.29/hour TDEC, a ... DUTIES: - Analyzes all data imaging/indexing assignments, determines priorities, and establishes ...

NIGHTOWL CONSULTING LLC

$40K - $55K/yr

Rename/index documents to loan stacking order and LOS standards * Pull and verify flood, USPS, and datavalidation outputs * Ensure all order-outs are tracked to SLA and follow up to clear exceptions ...

TDEC

Document Processing Technician

Charleston, WV · On-site

$19.29/hr

Document Processing Technician Location: Charleston, WV (On-Site) Compensation: $19.29/hour TDEC, a ... DUTIES: - Analyzes all data imaging/indexing assignments, determines priorities, and establishes ...

TDEC

Document Processing Technician

Charleston, WV

$19.29/hr

Document Processing Technician Location:Charleston, WV (On-Site) Compensation: $19.29/hour TDEC, a ... DUTIES: - Analyzes all data imaging/indexing assignments, determines priorities, and establishes ...

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Document Indexing information

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How much do document indexing jobs pay per hour?

As of Aug 11, 2026, the average hourly pay for document indexing in the United States is $25.64, according to ZipRecruiter salary data. Most workers in this role earn between $18.99 and $31.25 per hour, depending on experience, location, and employer.

What skills and qualifications are needed for document indexing?

Successful document indexing professionals possess strong attention to detail, fast and accurate data entry skills, and a high school diploma or equivalent educational background. Familiarity with document management systems, optical character recognition (OCR) software, and sometimes specific industry-related databases is often required. Outstanding organizational skills, time management, and the ability to work independently or within a team make candidates stand out in this role. Mastering these skills ensures documents are correctly categorized, easily retrievable, and managed efficiently for optimal workflow and compliance.

What does a document indexer do?

A typical day in document indexing generally involves reviewing incoming documents, assigning appropriate tags or metadata, and entering relevant information into a digital management system. You may work independently or as part of a records management or administrative support team, handling documents both in physical and electronic formats. Common challenges include managing high document volumes and maintaining accuracy under tight deadlines. This role often requires collaboration with other departments to ensure data integrity and compliance with company or regulatory standards. Over time, experience in document indexing can open up opportunities for advancement into supervisory or records management roles.

What is document indexing?

A Document Indexing job involves organizing, categorizing, and tagging documents to make them easily searchable and retrievable. Indexers assign keywords, metadata, or classification codes to digital or physical documents based on specific guidelines. This role is essential in industries like healthcare, legal, finance, and libraries, where efficient document management is crucial. Accuracy and attention to detail are critical skills for this position.

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Document Indexing jobs near you
Infographic showing various Document Indexing job openings in the United States as of August 2026, with employment types broken down into 2% As Needed, 80% Full Time, 12% Part Time, and 6% Contract. Highlights an 91% Physical, 3% Hybrid, and 6% Remote job distribution, with an average salary of $53,329 per year, or $25.6 per hour.

Insurance Document Associate

Tier4 Group

Franklin, WI

Full-time

Re-posted 11 days ago

Job description

Title: Insurance Document Associate

Location: Franklin, WI

Type: Monday–Friday, 7:00am–3:30pm (Onsite)

Duration: ASAP - 8/11/2027

Perks: Competitive Rates, Benefits, free daily lunch when onsite

Job Description:

We are seeking a detail‑oriented Insurance Document Associate to join our client's team. In this role, you will support their document operations team by managing incoming mail, preparing and indexing documents, and ensuring accurate routing and processing across multiple business units.

You will be part of a high‑performing team that handles mail and document workflows for paper, fax, and electronic submissions. This role is essential to ensuring timely, accurate movement of critical insurance and claims documents.

What You’ll DoMail Handling & Intake
  • Open, review, acknowledge, and distribute incoming mail
  • Confirm documents reach the appropriate destination, rerouting when necessary
  • Follow established guidelines to identify/officially acknowledge all incoming documents
  • Report required information to underwriters; escalate issues when needed
  • Sort and distribute print‑outs and FedEx deliveries
  • Assist with electronic document conversion
Document Preparation & Classification (30%)
  • Review and classify various insurance, underwriting, and claims documents
  • Identify misrouted forms and route them correctly
  • Prepare documents for scanning using established standards
  • Meet designated service-level agreements
  • Process check handling steps, including identifying check type and routing appropriately
  • Index DI benefits mail and update internal systems accordingly
Manual Indexing, Quality Assurance & Fax Processing (40%)
  • Review image files for accuracy, correct classification, and completeness
  • Update document type, policy numbers, and insured identifiers when needed
  • Remove blank or unnecessary pages
  • Handle documents the system cannot auto-classify
  • Ensure legibility and request re-scans as needed
  • Review underwriting and claims faxes
  • Prep, classify, index, and match ID sheets for faxed documents
Scanning, Support Services & Testing (15%)
  • Perform accurate scanning using the appropriate scan paths
  • Conduct routine scanner cleaning and troubleshooting
  • Re-scan documents as requested
  • Research unidentifiable mail and resolve missing policy or claim numbers
  • Handle original document requests
  • Participate in audits or testing during system enhancements
Miscellaneous Duties (15%)
  • Ship and maintain documents for Records Center
  • Process DI Benefits and post-approval pouch mail
  • Respond to requests for original documents and re-scans
  • Perform LAN monitoring
  • Complete other duties as assigned by leadership
What You Bring
  • High school diploma or equivalent
  • 1–2 years of prior mail handling or customer service experience
  • Strong organizational skills and the ability to prioritize under tight deadlines
  • High accuracy and strong attention to detail
  • Ability to work effectively in a fast-paced environment
  • Basic PC proficiency
  • Ability to work independently while following established procedures
  • Strong collaboration and team orientation
  • Ability to handle confidential information appropriately
  • Comfort navigating multiple computer systems
  • Ability to lift 15–20 lbs regularly
  • Must meet fingerprinting requirements (non‑registered role)
Work Environment

You’ll be joining a team of 15 employees who work collaboratively to scan, index, and process incoming documents from various sources. The role is fully onsite in Franklin, WI.