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Document Indexing Jobs (NOW HIRING)

MPE-Inc

Document Control Specialist

Milwaukee, WI · On-site

$23 - $26/hr

... indexes/master lists and document metadata (document number, title, owner, revision, effective date, status). · Ensure current revisions are available at point of use and that obsolete versions are ...

ExtensisHR

Litigation Paralegal

Chicago, IL · On-site

$50K - $75K/yr

... document indexing and review * legal research * calendaring * deposition summarizing * medical record requests and summaries * Medicare querying and reporting * court filings Qualifications ...

MSR-FSR

Document Control Specialist

El Paso, TX · On-site

Prepare routine document control reports, logs, status summaries, document aging reports, distribution records, and closeout documentation indexes. Assist with meeting support, minutes, action item ...

Maine Staffing Group

Medical Assistant

Lewiston, ME · On-site

$20 - $23/hr

Support clerical functions, including medical records management, EMR document indexing, filing, and secretarial duties as needed. * Provide coverage and assistance in additional administrative areas ...

Tooele County

Deputy Recorder

Tooele, UT · On-site

Ensure documents are scanned/imaged and stored as permanent public record; ensure appropriate handling and return of originals when applicable. Indexing Standards, Data Integrity, and Quality ...

Tooele County

Deputy Recorder

Tooele, UT · On-site

$20.82 - $24.57/hr

Ensure documents are scanned/imaged and stored as permanent public record; ensure appropriate handling and return of originals when applicable. Indexing Standards, Data Integrity, and Quality ...

Tooele County

Deputy Recorder

Tooele, UT · On-site

$20.82 - $24.57/hr

Ensure documents are scanned/imaged and stored as permanent public record; ensure appropriate handling and return of originals when applicable. Indexing Standards, Data Integrity, and Quality ...

Maine Staffing Group

Medical Assistant

Lewiston, ME

$20 - $23/hr

Support clerical functions, including medical records management, EMR document indexing, filing, and secretarial duties as needed. * Provide coverage and assistance in additional administrative areas ...

Robert Half

Document Controller

Wisconsin Rapids, WI · On-site

$25 - $30/hr

Responsibilities: • Convert paper-based files into digital records through high-volume scanning and careful document preparation • Classify and index files accurately within the records ...

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How much do document indexing jobs pay per hour?

As of Jul 22, 2026, the average hourly pay for document indexing in the United States is $25.64, according to ZipRecruiter salary data. Most workers in this role earn between $18.99 and $31.25 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive in the Document Indexing position, and why are they important?

Successful document indexing professionals possess strong attention to detail, fast and accurate data entry skills, and a high school diploma or equivalent educational background. Familiarity with document management systems, optical character recognition (OCR) software, and sometimes specific industry-related databases is often required. Outstanding organizational skills, time management, and the ability to work independently or within a team make candidates stand out in this role. Mastering these skills ensures documents are correctly categorized, easily retrievable, and managed efficiently for optimal workflow and compliance.

What does a document indexer do?

A document indexer organizes and categorizes digital or physical documents by assigning relevant keywords, tags, or metadata to facilitate easy retrieval and search. They often use indexing software or databases and need attention to detail to ensure accuracy. This role supports efficient document management in various industries such as legal, medical, or corporate environments.

What kind of jobs in media bring in $150,000 a year?

High-paying media jobs that can reach $150,000 annually include senior roles such as media directors, producers, or executives, often requiring extensive experience, leadership skills, and industry knowledge. Positions in digital media, advertising, or content strategy with managerial responsibilities and advanced skills in analytics or multimedia tools tend to offer higher salaries.

What does a typical day look like for someone working in document indexing?

A typical day in document indexing generally involves reviewing incoming documents, assigning appropriate tags or metadata, and entering relevant information into a digital management system. You may work independently or as part of a records management or administrative support team, handling documents both in physical and electronic formats. Common challenges include managing high document volumes and maintaining accuracy under tight deadlines. This role often requires collaboration with other departments to ensure data integrity and compliance with company or regulatory standards. Over time, experience in document indexing can open up opportunities for advancement into supervisory or records management roles.

How much do indexers get paid?

Document indexers typically earn between $10 and $20 per hour, depending on experience, location, and the complexity of the work. Some may work on a freelance basis or per project, which can affect overall earnings.

What is a Document Indexing job?

A Document Indexing job involves organizing, categorizing, and tagging documents to make them easily searchable and retrievable. Indexers assign keywords, metadata, or classification codes to digital or physical documents based on specific guidelines. This role is essential in industries like healthcare, legal, finance, and libraries, where efficient document management is crucial. Accuracy and attention to detail are critical skills for this position.

How can I make 2000 a week working from home?

Document indexing jobs can pay varying rates, with experienced workers earning around $15 to $25 per hour, which can total approximately $600 to $1000 weekly for full-time hours. To reach $2000 weekly, you may need to work additional hours, take on multiple clients, or pursue higher-paying opportunities that require specialized skills or certifications in data management and organization.
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Document Indexing jobs near you
Infographic showing various Document Indexing job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 80% Full Time, 13% Part Time, 1% Temporary, and 5% Contract. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution, with an average salary of $53,329 per year, or $25.6 per hour.

Medical Record Indexing Specialist - Spokane, WA

Prime Physicians

Spokane, WA • On-site

Contractor

Posted 18 days ago

Job description

Prime Physicians is a physician-led, The Joint Commission (TJC) Accredited, ISO 9001 certified and CMMI Level 3 appraised organization. Our commitment extends beyond traditional consulting and management services, offering comprehensive solutions to hospitals, health systems, and federal government agencies. At the heart of our operations is the ultimate goal to deliver high-quality patient care. Driven by a mission to catalyze healthcare transformation and innovation, we offer an array of services designed to redefine the healthcare landscape. From program and project management to strategic planning, we enhance operational efficiency and streamline business processes. With Prime Physicians, the future of patient care is in skilled and dedicated hands, leading the way towards a more efficient, effective, and compassionate healthcare system.

Job Title: Medical Record Indexing Specialist

Specialty: Health Information Management (HIM) / Medical Record Indexing

Site: Mann-Grandstaff VA Medical Center (MGVAMC)

Location: Remote / Off-site (VA-approved VPN using Government-Furnished Equipment)

Duration: 6-month base period with one-month option periods (exercised based on government need)

Shift Schedule:

  • Flexible hours – contract staff may work any hours within operational parameters established by the COR
  • Based on standard 40-hour work week

How Many Shifts Needed Per Month: TBD (based on backlog volume; ~19,000 pages initial backlog)

Certifications:

  • Cerner/Oracle Rev Cycle Training – required prior to system access
  • Cerner/Oracle PowerChart Training – required prior to system access
  • VA Cybersecurity Awareness & Rules of Behavior Training – required annually
  • VA Privacy Training – required annually
  • Background check and AIS Security Statement – required prior to start

Education: No specific degree requirement listed; knowledge and understanding of medical clinics and clinical documentation required

Experience Needed: Prior experience with Cerner/Oracle or comparable EHR document management systems preferred; minimum 2 years of data entry or health information management experience preferred

Special Skills Needed:

  • Ability to locate and verify Financial Identification Numbers (FINs) and accurately link documents to the correct veteran record in Cerner/Oracle
  • Ability to index documents within the correct section, note title, date of service, and visit location of the health record
  • Data entry skills with high attention to detail and accuracy
  • Knowledge of Microsoft Office (Word and Excel)
  • Ability to verify uploaded images are correct and legible
  • Knowledge of medical clinics and clinical documentation
  • Familiarity with VA information security standards and HIPAA compliance

Responsibilities:

  • Accurately attach and index scanned or electronic documents to the correct veteran health records in Cerner/Oracle/Oracle Document Management system
  • Locate and verify the Financial Identification Number (FIN) for each veteran record prior to indexing any document
  • Identify and select the correct section, note title, date of service, and visit location within the veteran's health record for each document
  • Index a minimum of 8 documents per hour (blended rate across all document types)
  • Perform 100% self-QA of own indexes to ensure correct patient, FIN, note title, date, and visit location are selected
  • Document and immediately report any FIN discrepancies or unresolvable mismatches to the HIMS Supervisor or COR designee
  • Report all findings of incorrect indexing regardless of error ownership to the HIMS Supervisor immediately upon discovery
  • Annotate indexed images to identify they have been indexed (e.g., stamp on indexed document)
  • Delete all documents within W drive folders after quality assurance review is completed
  • Comply with VA national policy, Mann-Grandstaff local policy, and HIMS Standard Operating Procedures including VHA Handbook 1907.01
  • Maintain confidentiality of all patient information per the Federal Privacy Act of 1974 and HIPAA
Complete all required VA training and sign Rules of Behavior prior to and annually during contract performance

Prime Physicians is a physician-led, The Joint Commission (TJC) Accredited, ISO 9001 certified and CMMI Level 3 appraised organization. Our commitment extends beyond traditional consulting and management services, offering comprehensive solutions to hospitals, health systems, and federal government agencies. At the heart of our operations is the ultimate goal to deliver high-quality patient care. Driven by a mission to catalyze healthcare transformation and innovation, we offer an array of services designed to redefine the healthcare landscape. From program and project management to strategic planning, we enhance operational efficiency and streamline business processes. With Prime Physicians, the future of patient care is in skilled and dedicated hands, leading the way towards a more efficient, effective, and compassionate healthcare system.