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Document Preparation Jobs (NOW HIRING)

Amentum

Document Preparation Clerk

Martinsburg, WV · On-site

$18.07/hr

The Document Preparation Clerk cuts documents into individual standardized pages, using a paper cutter or razor knife. Document pages are reproduced as necessary to improve clarity or to adjust the ...

Amentum

Document Preparation Clerk

Martinsburg, WV · On-site

$18.07/hr

The Document Preparation Clerk cuts documents into individual standardized pages, using a paper cutter or razor knife. Document pages are reproduced as necessary to improve clarity or to adjust the ...

Pae

Document Preparation Clerk

Martinsburg, WV · On-site

$18.07/hr

The Document Preparation Clerk cuts documents into individual standardized pages, using a paper cutter or razor knife. Document pages are reproduced as necessary to improve clarity or to adjust the ...

Concentrus

Document Preparation Clerk (CA)

Diamond Bar, CA · On-site

$17.27 - $18/hr

About the job Document Preparation Clerk (CA) Office Address: 1550 Valley Vista Drive, Diamond Bar, CA 91765 Pay: $17.27-18/hr Pay Period: biweekly Job Summary The Document Preparation Clerk will ...

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How much do document preparation jobs pay per hour?

As of Jun 28, 2026, the average hourly pay for document preparation in the United States is $25.64, according to ZipRecruiter salary data. Most workers in this role earn between $18.99 and $31.25 per hour, depending on experience, location, and employer.

What is a Document Preparation job?

A Document Preparation job involves organizing, formatting, and reviewing documents for accuracy and completeness before submission or distribution. Responsibilities may include scanning, proofreading, editing, and ensuring compliance with specific guidelines. This role is common in legal, administrative, and business settings where properly formatted documents are essential. Attention to detail and proficiency in document processing software are often required.

What are the key skills and qualifications needed to thrive in the Document Preparation position, and why are they important?

To thrive in a Document Preparation role, you need keen attention to detail, strong organizational skills, and proficiency in grammar and formatting standards. Familiarity with word processing software like Microsoft Word, PDF editing tools, and sometimes document management systems is often required. Excellent time management, communication skills, and the ability to follow precise instructions help set top performers apart. These skills ensure accurate, consistent, and timely completion of documents that meet business or legal standards.

What are common challenges faced in a Document Preparation position, and how can they be managed?

In a Document Preparation role, one of the most common challenges is handling multiple document requests with varying formatting and accuracy requirements under tight deadlines. Staying organized, setting clear priorities, and using templates or style guides can help manage workload efficiently and maintain consistency. You may also encounter ambiguities in instructions or source materials, so collaborating with team members or supervisors for clarification is often necessary. Over time, experience in managing high volumes and adapting to different documentation standards helps streamline the process and improve overall productivity.

More about Document Preparation jobs
What cities are hiring for Document Preparation jobs? Cities with the most Document Preparation job openings:
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What states have the most Document Preparation jobs? States with the most job openings for Document Preparation jobs include:
What job categories do people searching Document Preparation jobs look for? The top searched job categories for Document Preparation jobs are:
Document Preparation jobs near you
Infographic showing various Document Preparation job openings in the United States as of June 2026, with employment types broken down into 1% As Needed, 72% Full Time, 24% Part Time, 1% Temporary, 1% Contract, and 1% Nights. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution, with an average salary of $53,329 per year, or $25.6 per hour.

Document Preparation Specialist

HeiTech Services

Atlanta, GA • On-site

Temporary

This job post has expired 2 days ago. Applications are no longer accepted.

Job description

Description:
**NOTE: THIS IS A 1-YEAR TEMPORARY POSITION THAT RUNS FROM AUGUST 1, 2026 THROUGH JULY 31, 2027**


At HeiTech Services, our employees are our biggest assets.

HeiTech Services is dedicated to attracting highly skilled and motivated professionals. We value our employees. We offer our employees challenging opportunities that facilitate professional growth and development while also providing the support you need to succeed. We are committed to your success because we understand that our employees are the driving force behind HeiTech Services’ continued growth.


About the Role

The Document Preparation Specialist supports day-to-day federal records management operations with a focus on preparing paper records for digitization and destruction. This role involves retrieving, organizing, tracking, and transporting records, as well as maintaining accurate documentation and databases.


Essential Duties and Responsibilities

  • Retrieve and transport physical records from file rooms, storage areas, cabinets, and workspaces, frequently lifting, carrying, and moving records boxes up to 70 lbs.
  • Organize, sort, pack, label, and prepare large volumes of records while maintaining accurate box inventories and chain-of-custody documentation.
  • Create and maintain detailed box manifests and records documentation, ensuring all records are accurately accounted for and tracked throughout the records management process.
  • Verify the completeness and accuracy of record forms and supporting documentation prior to processing.
  • Enter records information into government Records Management systems with a high degree of accuracy.
  • Prepare and submit weekly and monthly reports to the Project Manager.
  • Ensure quality customer service and reference support for federal staff and contractors.
Requirements:

Citizenship and Background: Must be a U.S. citizen and able to obtain a Public Trust clearance.


Education: High school diploma or equivalent.


Experience: Minimum of 2 years of administrative, records management, or related experience.


Certification: Ability to complete required federal records management training.


Required Skills and Abilities

  • Strong data entry accuracy, attention to detail, and ability to maintain records tracking systems.
  • Proficiency in Microsoft Office software programs (Excel, Word, Outlook) and ability to manage large volumes of data. Must be able to type at least 40 words per minute.
  • Excellent organizational, time management, interpersonal skills and ability to meet production quotas and deadlines.
  • Ability to perform physical tasks such as bending, moving and lifting up to 70 lbs.

HeiTech Services is an Equal Opportunity Employer. We consider all qualified applicants without regard to race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, veteran status, or any other protected status under applicable law.


If you require a reasonable accommodation during the application process, please contact us at HR@HeiTechServices.com.


HeiTech Services may utilize technology-assisted tools, including artificial intelligence, to support the review of application materials. These tools are used to enhance efficiency; however, all hiring decisions are made by human reviewers in accordance with federal hiring guidelines.