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Permanent Document Preparation Jobs (NOW HIRING)

Avalon Document Services

Document Specialist

Rochester, NY · On-site

$17 - $18/hr

... permanent Avalon team member. What You'll Do As a Document Specialist, you will support a variety ... Completing printing, copying, scanning, binding, and document preparation projects * Reviewing job ...

Della Infotech Inc.

Be Seen First

Pivker/Packer/ Scanner - Monday start

San Diego, CA · On-site

$17.75/hr

Staff will be involved in document preparation and scanning operations. This role includes various ... Over the years, we have placed hundreds of candidates to various temp and permanent positions with ...

Robert Half

Legal Secretary

Chattanooga, TN · On-site

$20 - $25/hr

... in a Contract to permanent capacity. This position supports a busy plaintiff-side medical ... • Prepare, format, revise, and finalize legal documents, correspondence, and case-related ...

A SECOND CHANCE INC

Permanency Supervisor

Philadelphia, PA · On-site

$67K - $86K/yr

Previous experience with SWAN services strongly preferred (Child Preparation, Child Specific ... Ensures compliance in the permanency document request process utilizing gold standard practice to ...

TEEMA

Document Control Specialist

Houston, TX · On-site

$56K - $75K/yr

Employment Type: Full-Time Contract (with potential for permanent hire in Spring 2026) Overview: We ... Scan, prepare, and electronically file project quality documents * Build and distribute electronic ...

Firman Solutions

Immigration Paralegal

Cleveland, OH · On-site

... permanent residency, asylum, deportation, and naturalization. The team operates from offices in ... The Litigation Paralegal will support attorneys in preparing and reviewing legal documents ...

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As of Jun 23, 2026, the average hourly pay for permanent document preparation in the United States is $25.64, according to ZipRecruiter salary data. Most workers in this role earn between $18.99 and $31.25 per hour, depending on experience, location, and employer.
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Permanent Document Preparation jobs near you
Infographic showing various Permanent Document Preparation job openings in the United States as of June 2026, with employment types broken down into 66% Full Time, 27% Part Time, 1% Temporary, 5% Contract, and 1% Nights. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $53,329 per year, or $25.6 per hour.

Document Controller & QA Administrator

Creative Modular Construction

Springfield, MO • On-site

$62K - $80K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 2 days ago

Job description

Job Summary
The Document Controller & QA Administrator is accountable for the full administration of Creative Modular Construction’s (CMC) Document Management System (DMS) and the day-to-day operational support of the Quality Assurance program in compliance with company policies, procedures, and ISO 9001:2015 requirements. This role ensures controlled documents and records follow standardized naming, numbering, formatting, versioning, review and approval workflows, publication, archival, and retention requirements while supporting audit readiness, regulatory compliance, and continual improvement across the organization.


Key Responsibilities
• Administer the CMC DMS, including folder structure, access controls, version management, and conversion of approved documents to locked PDF formats
• Assign permanent document numbers and perform QA reviews for formatting, naming, sections, and chain-of-reference compliance
• Publish approved documents, archive superseded versions, and maintain document registers
• Manage the full document lifecycle, including draft, QA review, approval, publication, periodic review, archival, and retention/disposal
• Coordinate and administer internal quality audits, maintain QA records and registers, and track non-conformances and corrective actions
• Support external ISO and regulatory audits by preparing document and records evidence packages
• Enforce document and records control procedures, including controlled copies, legal holds, and destruction requirements
• Maintain and distribute official company document templates and QA forms
• Support Document Owners and Process Owners with numbering requests, QA training, and communication of revisions or audit findings
• Assist with QA data analysis, trend reporting, and continual improvement initiatives


Qualifications / Requirements


Education
• Associate degree or equivalent required
• Bachelor’s degree in Business, Quality, or Information Management preferred


Experience
• 3+ years combined document control, records management, and QA administration experience required
• 5+ years in construction, manufacturing, or ISO 9001 environments preferred
• Experience working with senior leadership and presenting information in a concise and effective manner preferred


Technical Skills
• Proficiency in Microsoft Office applications, including Word and Excel
• Experience with DMS, SharePoint, or EDMS platforms
• Strong understanding of version control, audit trails, QA record-keeping, and document retention practices
• Experience with QA software and non-conformance tracking preferred


Certifications / Licenses
• ISO 9001 Internal Auditor certification preferred
• Certified Records Manager (CRM) certification preferred


Core Competencies
• Exceptional attention to detail and document accuracy
• Strong organizational and compliance management skills
• Quality process orientation and commitment to ISO standards
• Effective written and verbal communication skills
• Strong problem-solving and continual improvement mindset


Compensation & Benefits
• Competitive compensation package
• Medical, dental, and vision insurance
• Life and disability insurance options
• 401(k) retirement plan with company match
• Paid time off and paid holidays



Culture & Growth Opportunities
• Collaborative and cross-functional work environment
• Opportunities for advancement within Quality Assurance and Compliance
• Professional development and continual improvement opportunities
• Supportive leadership focused on operational integrity and accountability
• Faith-based company values emphasizing integrity, respect, collaboration, and total ownership

Company Description

Creative Modular Construction (CMC) is committed to operational excellence, quality assurance, and continuous improvement across all areas of modular construction. Our team values integrity, collaboration, innovation, and accountability while maintaining high standards in compliance and quality management.