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Assistant Secretary Jobs in Iowa (NOW HIRING)

Dubuque Community Schools

Guidance Secretary

Dubuque, IA · On-site

$19.40/hr

Secretarial/Clerical/Secretary Date Posted: 7/28/2026 Location: Thomas Jefferson Middle School 10 ... Greet parents and newly enrolling students and assist office visitors. * Assist with registration ...

Trinity Health

CNA/Unit Secretary

Clinton, IA · On-site

$40K - $49K/yr

We are looking to hire a Unit Secretary/CNA The Unit Secretary/Nurse Assistant is a member of MercyOne Clinton Medical Center's healthcare team and is under the direct supervision of a registered ...

Robert Half

Legal Secretary

Cedar Rapids, IA · On-site

$18 - $21/hr

Order office supplies and assist with general office administration. * Provide light dictation and administrative support as needed. Qualifications * Previous experience as a Legal Secretary ...

Access Dubuque

Legal Secretary

Dubuque, IA · On-site

$41K - $56K/yr

  • Medical

  • PTO

Legal Secretary Express Employment Professionals 1 Positions ID: 14411899 Posted On 06/02/2025 ... Communicate with clients, court staff, and other legal professionals * Assist attorneys with case ...

Trinity Health

Unit Secretary/CNA - ED

Clinton, IA

$40K - $49K/yr

We are looking to hire a Unit Secretary/CNA The Unit Secretary/Nurse Assistant is a member of MercyOne Clinton Medical Center's healthcare team and is under the direct supervision of a registered ...

Trinity Health

Unit Secretary/CNA - ED

Clinton, IA · On-site

$40K - $49K/yr

We are looking to hire a Unit Secretary/CNA The Unit Secretary/Nurse Assistant is a member of MercyOne Clinton Medical Center's healthcare team and is under the direct supervision of a registered ...

Trinityhealth

Unit Secretary/CNA - ED

Clinton, IA

$40K - $49K/yr

We are looking to hire a Unit Secretary/CNA The Unit Secretary/Nurse Assistant is a member of MercyOne Clinton Medical Center's healthcare team and is under the direct supervision of a registered ...

Trinityhealth

Unit Secretary/CNA - ED

Clinton, IA

$40K - $49K/yr

We are looking to hire a Unit Secretary/CNA The Unit Secretary/Nurse Assistant is a member of MercyOne Clinton Medical Center's healthcare team and is under the direct supervision of a registered ...

Trinity Health

Unit Secretary/CNA - ED

Clinton, IA · On-site

$40K - $49K/yr

We are looking to hire a Unit Secretary/CNA The Unit Secretary/Nurse Assistant is a member of MercyOne Clinton Medical Center's healthcare team and is under the direct supervision of a registered ...

Trinity Health

CNA/Unit Secretary - CCU

Clinton, IA · On-site

$40K - $49K/yr

We are looking to hire a Unit Secretary/CNA The Unit Secretary/Nurse Assistant is a member of MercyOne Clinton Medical Center's healthcare team and is under the direct supervision of a registered ...

Trinityhealth

CNA/Unit Secretary - CCU

Clinton, IA

$40K - $49K/yr

We are looking to hire a Unit Secretary/CNA The Unit Secretary/Nurse Assistant is a member of MercyOne Clinton Medical Center's healthcare team and is under the direct supervision of a registered ...

Trinity Health

CNA/Unit Secretary - CCU

Clinton, IA

$40K - $49K/yr

We are looking to hire a Unit Secretary/CNA The Unit Secretary/Nurse Assistant is a member of MercyOne Clinton Medical Center's healthcare team and is under the direct supervision of a registered ...

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All JobsSecretary JobsAssistant Secretary JobsAssistant Secretary Jobs in Iowa

Assistant Secretary information

See Iowa salary details

$10

$23

$63

How much do assistant secretary jobs pay per hour?

As of Aug 18, 2026, the average hourly pay for assistant secretary in Iowa is $23.77, according to ZipRecruiter salary data. Most workers in this role earn between $16.01 and $25.05 per hour, depending on experience, location, and employer.

What is an assistant secretary?

An assistant secretary is responsible for supporting administrator-level employees in an office setting. In this role, you are usually assigned to work for a specific department or employee. Your job duties include utilizing telecommunications systems to screen calls, take messages, schedule meetings, and transfer calls. You also perform other clerical service tasks like creating spreadsheets, delivering reports, negotiating contracts with a vendor for supplies, and drafting PowerPoint presentations. Qualifications for this career include excellent communication, grammar, and typing skills and at least a high school diploma or GED certificate. Experience is usually not necessary. You can find assistant secretary positions in any industry.

What are the key skills and qualifications needed to thrive as an assistant secretary, and why are they important?

To thrive as an Assistant Secretary, you need excellent organizational skills, attention to detail, and proficiency in office administration, typically supported by a relevant degree or diploma. Familiarity with office software such as Microsoft Office Suite, calendar management systems, and sometimes shorthand or transcription tools is common. Strong interpersonal skills, discretion, and the ability to multitask help an individual excel in supporting executives and managing sensitive information. These skills ensure smooth office operations, effective communication, and the professional handling of confidential matters.

What are some common challenges faced by an assistant secretary when managing communication among multiple departments?

Assistant Secretaries often serve as a crucial liaison between various departments, which can present challenges such as coordinating schedules, ensuring clear and timely communication, and managing conflicting priorities. Staying organized and maintaining strong attention to detail are essential to prevent miscommunications and missed deadlines. Developing effective systems for tracking tasks and maintaining open channels with team members can help overcome these challenges and contribute to smoother operations across the organization.

What is the difference between Assistant Secretary vs Administrative Assistant?

AspectAssistant SecretaryAdministrative Assistant
Required CredentialsBachelor's degree, relevant experience, sometimes specialized certificationsHigh school diploma or equivalent, some roles may require post-secondary education
Work EnvironmentGovernment agencies, large organizations, often in office settingsOffice settings across various industries, including corporate and nonprofit
Employer & Industry UsageGovernment departments, international organizations, large corporationsBusinesses, nonprofits, government offices
Common Search & Comparison IntentUnderstanding roles, qualifications, and responsibilitiesJob duties, career path, and qualifications

The Assistant Secretary typically holds a higher-level position with specialized credentials and works in government or large organizations. An Administrative Assistant provides clerical support across various industries. While both roles support organizational functions, the Assistant Secretary has more strategic responsibilities and requires more advanced qualifications.

More about Assistant Secretary jobs

What are the most commonly searched types of Secretary jobs in Iowa?

The most popular types of Secretary jobs in Iowa are:

What are popular job titles related to Assistant Secretary jobs in Iowa?

For Assistant Secretary jobs in Iowa, the most frequently searched job titles are:

What job categories do people searching Assistant Secretary jobs in Iowa look for?

The top searched job categories for Assistant Secretary jobs in Iowa are:

What cities in Iowa are hiring for Assistant Secretary jobs?

Cities in Iowa with the most Assistant Secretary job openings:

What are popular job titles related to Assistant Secretary jobs in IA?

For Assistant Secretary jobs in IA, the most frequently searched job titles are:

Assistant Secretary jobs near you
Infographic showing various Assistant Secretary job openings in Iowa as of August 2026, with employment types broken down into 2% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $49,445 per year, or $23.8 per hour.

Guidance Secretary

Dubuque Community Schools

Dubuque, IA • On-site

$19.40/hr

Full-time

Posted 21 days ago

Job description

Position Type:
Secretarial/Clerical/Secretary
Date Posted:
7/28/2026
Location:
Thomas Jefferson Middle School
10 months; 8.0 hrs/day
Hourly rate: $19.40
POSITION RESPONSIBILITIES:
  1. Type, file, duplicate, mail - all correspondence related to the duties of the counselors.
  2. Handle all incoming calls. Schedule appointments for teachers, parents, and students (and write student passes).
  3. Determine student needs as students arrive to the office with passes and notify the appropriate person. Locate the nurse as required. Supervise students waiting in the office.
  4. Greet parents and newly enrolling students and assist office visitors.
  5. Assist with registration of new enrollees.
  6. Requesting transcripts/records of new enrollees and preparation of mailing transcripts/records.
  7. Preparation of cumulative and permanent record cards for all new enrollees.
  8. Maintenance of updating student cumulative and permanent records (general information, test results, grades, pictures, etc.).
  9. Organizing, maintaining and updating special needs folders and binders.
  10. Process AEA referrals, discipline referrals, progress reports.
  11. Assist in registration and orientation for grades 7 and 8. (In the future for grades 6, 7, and 8.) Duties include building a roster, collating and summarizing comments of teachers, completing forms, etc.
  12. Prepare information as initial step of scheduling.
  13. Assist the counselor and principal in charge of ITED's and ITBS to prepare for the testing, and in distribution, and collection of testing material.
  14. Assist in organizing make-up testing.
  15. Prepare cumulative folders and permanent record cards (photos, testing results, etc.)
  16. Prepare rosters, homebase lists, and/or reports for teachers, principals, counselors, etc. Maintain student adds/drops information in binder. Maintain class lists. Forward student adds/drops information to the Business Manager and Attendance Secretary.
  17. Preparation, printing, alphabetizing, distribution, completing corrections, filing of: report cards, mid-term progress reports, stick tabs, etc.
  18. All main frame (AS400 and Excel database) computer input; student information, schedules, reports, eighth period student activities, scheduling; as well as maintenance of same.
  19. Verify accuracy of principal's quarterly report with enrollment data.
  20. Schedule use of conference rooms.
  21. Staffing notifications for AEA staff and filing of all special education reports.
  22. Assist in the organization of guidance department curricular activities (e.g. career day, etc.)
  23. Assist other secretaries, as needs demand.
  24. Maintenance of Lost and Found items with distribution or dispersal of items throughout the school year.
  25. Demonstrates a commitment to multi-cultural nonsexist policies and practices.

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