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Appointment Scheduler Jobs in Indiana (NOW HIRING)

Open Door Health Services

Bilingual Scheduler

Muncie, IN · On-site +1

$16.25 - $20.75/hr

Coordinate patient appointments (scheduling, confirming, and rescheduling) to support smooth clinic operations. * Follow insurance guidelines, communicate scheduling issues to management, and ...

Baptist Health

Referral Coordinator

New Albany, IN · On-site

$16.75 - $21.75/hr

Tuition Reimbursement Admin, Clerical, Insurance, Scheduling, Scheduler, Appointment Scheduler, Front Office If you would like to be part of a growing family focused on supporting clinical excellence ...

Baptist Health

Referral Coordinator

New Albany, IN · On-site

$16.75 - $21.75/hr

Tuition Reimbursement Admin, Clerical, Insurance, Scheduling, Scheduler, Appointment Scheduler, Front Office If you would like to be part of a growing family focused on supporting clinical excellence ...

Baptist Health

Referral Coordinator

Salem, IN · On-site

$15.25 - $20/hr

Tuition Reimbursement Admin, Clerical, Insurance, Scheduling, Scheduler, Appointment Scheduler, Front Office If you would like to be part of a growing family focused on supporting clinical excellence ...

Baptist Health

Referral Coordinator

Salem, IN · On-site

$15.25 - $20/hr

Tuition Reimbursement Admin, Clerical, Insurance, Scheduling, Scheduler, Appointment Scheduler, Front Office If you would like to be part of a growing family focused on supporting clinical excellence ...

Baptist Health

Referral Coordinator

New Albany, IN · On-site

$16.75 - $21.75/hr

Tuition Reimbursement Admin, Clerical, Insurance, Scheduling, Scheduler, Appointment Scheduler, Front Office If you would like to be part of a growing family focused on supporting clinical excellence ...

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Showing results 21-40

All JobsAppointment Scheduler JobsAppointment Scheduler Jobs in Indiana

Appointment Scheduler information

See Indiana salary details

$12

$17

$24

How much do appointment scheduler jobs pay per hour?

As of Aug 17, 2026, the average hourly pay for appointment scheduler in Indiana is $17.63, according to ZipRecruiter salary data. Most workers in this role earn between $15.10 and $19.23 per hour, depending on experience, location, and employer.

What is an appointment scheduler?

Appointment schedulers are professionals responsible for organizing and managing appointments for individuals or organizations, often in healthcare, legal, or business settings. They communicate with clients or patients to book, confirm, or reschedule appointments, ensuring optimal use of the provider's time. Appointment schedulers may use specialized software to track availability, send reminders, and maintain accurate records. Their role is crucial for maintaining efficient workflows and providing a positive client or patient experience.

What does an appointment scheduler do?

An appointment scheduler primarily works in the health care field, providing administrative and scheduling services for a medical facility or physician’s office. As an appointment scheduler in a medical office, your duties include contacting patients about upcoming appointments, directing calls to proper staff members, performing data entry, pulling medical records, and general clerical work. Appointment schedulers also work in marketing positions in other industries such as advertising or finance, scheduling appointments with prospective clients to generate new business. In this role, you may also educate potential clients on products and services, resolve client inquiries and complaints, and perform other administrative duties as needed.

What are the key skills and qualifications needed to thrive as an appointment scheduler, and why are they important?

To thrive as an Appointment Scheduler, you need strong organizational skills, attention to detail, and familiarity with scheduling procedures, often supported by a high school diploma or equivalent. Proficiency with scheduling software, electronic medical record (EMR) systems, and office communication tools is typically required. Excellent interpersonal skills, patience, and clear communication help build rapport with clients and coordinate effectively with team members. These abilities are essential for minimizing errors, ensuring smooth operations, and delivering a positive experience for both clients and staff.

What are some common challenges faced by appointment schedulers, and how can they be managed effectively?

Appointment Schedulers often face challenges such as managing high call volumes, handling last-minute cancellations or rescheduling requests, and coordinating between multiple providers or departments. Effective communication, strong organizational skills, and familiarity with scheduling software are key to overcoming these challenges. Many organizations provide training and support systems to help new schedulers adapt quickly, and teamwork is essential for handling particularly busy periods or complex scheduling needs.

What is the difference between Appointment Scheduler vs Receptionist?

AspectAppointment SchedulerReceptionist
Primary RoleScheduling and managing appointmentsGreeting visitors, answering calls, and administrative support
Required SkillsCalendar management, organization, communicationCustomer service, communication, multitasking
Work EnvironmentOffice, healthcare, or service settingsFront desk, office, healthcare facilities
Common CertificationsNone required, but familiarity with scheduling software helpfulCustomer service or administrative certifications optional

While both roles involve administrative tasks, an Appointment Scheduler primarily focuses on managing appointments and schedules, whereas a Receptionist handles front desk duties, greeting visitors, and general administrative support. The roles often overlap but serve distinct functions within organizations.

What qualifications do I need to be an appointment scheduler?

To be an appointment scheduler, candidates typically need a high school diploma or equivalent. Strong organizational skills, proficiency with scheduling software or office tools, and good communication abilities are important for success in this role.
More about Appointment Scheduler jobs

What are the most commonly searched types of Appointment Scheduler jobs in Indiana?

The most popular types of Appointment Scheduler jobs in Indiana are:

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For Appointment Scheduler jobs in Indiana, the most frequently searched job titles are:

What job categories do people searching Appointment Scheduler jobs in Indiana look for?

The top searched job categories for Appointment Scheduler jobs in Indiana are:

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Appointment Scheduler jobs near you
Infographic showing various Appointment Scheduler job openings in Indiana as of August 2026, with employment types broken down into 1% As Needed, 80% Full Time, 16% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 1% Hybrid, and 5% Remote job distribution, with an average salary of $36,665 per year, or $17.6 per hour.

Bilingual Scheduler

Open Door Health Services

Muncie, IN • On-site, Remote

$16.25 - $20.75/hr

Full-time

Medical, Dental, Vision, PTO

Posted 9 days ago

Job description

Bilingual Scheduler
Department/Location: Scheduling and Live Ops
Reports To: Scheduling and Live Ops Manager
Classification: Non-Exempt | Full Time
Schedule: Monday – Friday, 8a to 5p
Open Door Health Services is seeking a full-time Scheduler at 333 S. Madison St. in Muncie, Indiana.
Overview
As an Open Door Scheduler, you will be part of a supportive, interdisciplinary team providing high-quality, compassionate support to individuals and families. Schedulers perform a variety of patient focused duties including answering incoming calls, directing calls, scheduling patient appointments, and confirming patient appointments. You will work closely with medical staff and to ensure flow and accuracy of scheduling meets patient and clinic’s needs.
As a Federally Qualified Health Center, Open Door Health Services provides comprehensive primary, urgent, preventive, and select specialty services and social support programs for individuals and families, regardless of their ability to pay. Our patients represent diverse backgrounds, life experiences, capacities, and orientations.
Location
This position is located at 333 S. Madison St. After successful training, this role does have potential for hybrid remote work.
Roles amp; Responsibilities
In this role, you will:
  • Handle scheduling responsibilities including answering multi-line phones, entering patient data, and managing provider schedules in the EMR system.
  • Coordinate patient appointments (scheduling, confirming, and rescheduling) to support smooth clinic operations.
  • Follow insurance guidelines, communicate scheduling issues to management, and document patient concerns for clinical staff.
  • Maintain strict patient confidentiality while supporting overall clinic goals of improving community well-being.
  • Exercise strong communication, organization, customer service, problem-solving skills, and the ability to work independently under pressure.
  • Support Spanish speaking patients in the clinic and over the phone.
Successful candidates will:
  • Demonstrate a commitment to ethical, inclusive, and patient-centered care.
  • Exhibit Open Door values: Esteeming the Team, Maximizing Potential, Doing the Right Thing, Choosing Compassion, and Encouraging Uniqueness
  • Be able to react calmly in emergency situations.
  • Be able to read, understand, and follow detailed written and oral communication.
  • Be able to learn to use and update electronic health records and other online systems.
Qualifications
  • High School diploma or GED equivalency preferred.
  • Telephone and contact center experience necessary.
  • Medical office experience is a plus.
  • Bilingual in Spanish.
About Open Door
For more than 50 years, Open Door Health Services has provided friendly, expert, patient-centered care for East Central Indiana residents, with or without insurance. Services are offered at multiple locations in Muncie and Anderson, Indiana. We are strongly guided by our mission, vision, and values in all we do.
Mission: Our mission is to improve the quality of life of others. We strive to create a better life and future for others, and ourselves, by enhancing the communities where we live, work, and play.
Vision: Open Door Health Services is the preferred partner in East Central Indiana for improving the well-being of individuals and the communities in which they live.
Values: Esteem the Team • Maximize Potential • Do the Right Thing • Choose Compassion • Encourage Uniqueness
Open Door offers:
  • An excellent benefit package covering your medical, dental, and vision needs
  • Competitive pay
  • Supportive team environment
  • PTO and vacation time
  • Opportunities for learning and career growth
Physical and Environmental Requirements
  • Frequent exposure to communicable diseases, toxic substances, medicinal preparations, and other conditions common to clinic environment.
  • Requires corrected vision and hearing to normal range or use of approved adaptive equipment.
  • Requires standing, walking or sitting for long periods of time. Occasional bending, stretching or lifting up to 40 pounds.
  • Requires the ability to work under stressful situations.

Apply