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Administrative Assistant Office Manager Jobs (NOW HIRING)

L & S Truck Center

Administrative Assistant

Appleton, WI · On-site

$15 - $19/hr

Administrative Assistant L&S Truck Center is a local, family run, Medium/Heavy Duty truck ... Arrive at work, take breaks, and depart work at the times designated by Assistant Office Manager ...

Fallwood Corporation

Be Seen First

Administrative Assistant Sales

White Plains, NY · On-site

$45K/yr

We are seeking an Administrative Assistant to join our Company. You will perform clerical and ... Keep filing system updated and organized * Assist Office Manager * Keep Spreadsheets updated

Addison Group

Assistant Office Manager

Chicago, IL · On-site

$70K - $85K/yr

Provide administrative support to attorneys and internal staff as needed * Help maintain a high level of client service and professional communication * Assist with office technology, legal software ...

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Administrative Assistant Office Manager information

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How much do administrative assistant office manager jobs pay per hour?

As of Sep 4, 2026, the average hourly pay for administrative assistant office manager in the United States is $23.21, according to ZipRecruiter salary data. Most workers in this role earn between $18.99 and $26.44 per hour, depending on experience, location, and employer.

What is an administrative assistant office manager?

Administrative Assistant Office Managers are professionals who handle both administrative support duties and oversee office operations. They are responsible for managing schedules, organizing meetings, maintaining records, and ensuring the office runs smoothly. In addition, they may supervise other administrative staff, coordinate office procedures, and serve as a liaison between management and employees. Their role is essential in keeping the workplace efficient and productive.

How does an administrative assistant office manager typically collaborate with other departments within an organization?

Administrative Assistant Office Managers often serve as a central communication hub, coordinating information and resources between different departments. They schedule meetings, manage shared documents, and facilitate workflow to ensure operations run smoothly. This role frequently involves working closely with HR, finance, and upper management to support office-wide initiatives, address administrative needs, and help resolve interdepartmental issues. Effective collaboration requires strong interpersonal skills and a proactive approach to problem-solving.

What are the key skills and qualifications needed to thrive as an administrative assistant office manager, and why are they important?

To thrive as an Administrative Assistant Office Manager, you need strong organizational skills, attention to detail, proficiency in office administration, and often a relevant associate degree or certification. Familiarity with office software like Microsoft Office Suite, scheduling tools, and document management systems is typically required. Excellent communication, multitasking abilities, and a proactive attitude are standout soft skills for this role. These skills are essential to ensure smooth office operations, support staff and executives, and maintain an efficient and productive work environment.

What is the difference between Administrative Assistant Office Manager vs Administrative Assistant?

AspectAdministrative AssistantOffice Manager
CredentialsHigh school diploma or equivalent; some roles may prefer certifications like Microsoft Office SpecialistHigh school diploma; some roles may require management or administrative certifications
Work EnvironmentOffice settings, supporting teams or executivesOffice settings, overseeing administrative functions and staff
Employer & Industry UsageCommon in various industries for supporting staffTypically found in larger organizations managing office operations
Search & Comparison IntentOften compared for entry-level or support rolesCompared for administrative leadership roles

While both roles support office functions, an Administrative Assistant primarily handles clerical tasks and supports teams, whereas an Office Manager oversees broader administrative operations and staff management within the office environment.

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Administrative Assistant Office Manager jobs near you
Infographic showing various Administrative Assistant Office Manager job openings in the United States as of August 2026, with employment types broken down into 88% Full Time, 11% Part Time, and 1% Contract. Highlights an 81% Physical, 2% Hybrid, and 17% Remote job distribution, with an average salary of $48,284 per year, or $23.2 per hour.

Administrative Assistant

L & S Truck Center

Appleton, WI • On-site

$15 - $19/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 19 days ago

Key responsibilities

  • Balance and prepare the daily deposit and post receipted payments to customer accounts.

  • Handle initial contact for accounts receivable inquiries and resolve billing/payment issues.

  • Prepare and mail monthly accounts receivable statements and process new credit applications.

Job description

Job description:

Job Title: Administrative Assistant

L&S Truck Center is a local, family run, Medium/Heavy Duty truck dealership that is looking for an enthusiastic Administrative Assistant who wants to join our office team. We are committed to continue growing our Dealership with a forward thinking, dedicated Administrative Assistant with a positive customer facing attitude.

Hours:

· Full Time

· No nights

· No weekends

· Holidays off

Pay:

· $15-19 per hour

Benefits:

  • Competitive pay
  • Health Insurance
  • Dental Insurance
  • Vision insurance
  • Flexible Spending Account
  • Health Savings Account
  • Profit Sharing
  • 401K with Match
  • Paid Life Insurance
  • Paid Vacation
  • Paid Holidays
  • No Nights or Weekends
  • Employee Assistance Program
  • Employee Discounts
  • Team/Family environment
  • Over 100 years in the Fox Valley

Responsibilities:

Core Responsibilities Include:

  • Balancing and preparing the Daily Deposit
  • Posting receipted payments to appropriate schedule and/or customer account(s) in a timely manner.
  • Initial contact for A/R customer inquiries/questions related to accounts. [Resolving billing/payment issues.]
  • Prepare and mail the monthly A/R statements. Normally done on 1st business day of the new month.
  • Create and maintain parking rental invoices and payments.
  • Processing of new credit applications from start to finish in a timely manner, with regard to established procedures.
  • Maintain the Accounts Receivable data base [Computerized, and hard copy/paper file(s)].
  • Utilize “In House Data Processing system, and its’ reports to contact/follow up with “Past Due” or “Over Limit” accounts. [Collections].
  • Complete monthly bank reconciliation.
  • Manage various customer invoicing websites.
  • Assist with maintaining proper record retention.
  • Compile/Maintain a proper set of notes and or correspondence that is related to this position.
  • Arrive at work, take breaks, and depart work at the times designated by Assistant Office Manager

Additional Responsibilities may include but are not limited to this position:

  • Gain a working knowledge of the company handbook, policies and procedures.
  • Cash Drawer reconciliation.
  • POS processing for customer invoices.
  • Assist in reconciling/balancing various accounts, and or schedules that are assigned by the Office Manager. This is an ongoing function.
  • Assist with various month/year end issues (data entry, verification of output, etc)
  • Provide support to other areas within the front office.
  • Answer Phones
  • Assist with Special Projects with direction by Assistant Office Manager, Controller, or General Manager.

Requirements:

  • Professional communication skills.
  • Typing, keyboarding skills, and 10-Key Calculator functionality [all with speed and accuracy).
  • Knowledge of basic accounting (effects of debits and credits).
  • Work well under pressure.
  • Ability to prioritize.
  • Computer literacy (usage and proper utilization)
  • Basic knowledge of “Word Processing” programs.
  • Basic knowledge of “Excel” [Spreadsheet Program(s)].

Job Type: Full-time

Benefits:

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Employee assistance program
  • Employee discount
  • Health insurance
  • Life insurance
  • Paid time off
  • Vision insurance

Schedule:

  • 8 hour shift
  • Day shift

Ability to Relocate:

  • Appleton, WI 54914: Relocate before starting work (Required)

Work Location: In person