Project Coordinator

Project Coordinator

Summary of the Role:

As a Project Coordinator, you are responsible for a range of customer service activities aimed at ensuring sales orders are fulfilled in order to meet (and exceed!) client expectations. You will work alongside with our internal project team and departments, vendor partners and customer representatives to execute post-sale activities related to office furniture delivery and installation and related services. In addition, as a support person in the office, you also will be called upon to perform a number of administrative tasks that promotes a smooth running and efficient operation. Great communication and organizational skills are the hallmark of a successful Project Coordinator.

Key Responsibilities:

• The list of duties and responsibilities is diverse and include the following:
• Schedule delivery and installation of furniture with client representatives and vendor service partners
• Initiate purchase orders for vendor services
• Communicate status of delivery and installation to internal project team and departments, vendor partners and client representatives
• Prepare Certificates of Insurance (CoI) for labor services
• Track shipments of material purchases to help determine scheduling dates and times
• Coordinate the collection of payments
• Manage punch lists and warranty claims
• Coordinate access to buildings with property managers to support delivery and installation and related services
• Obtain freight quotes for shipping product locally, regionally and nationally
• Provide administrative support to the local office project team as needed

Desired Qualifications:

• Two or more years’ experience with coordinating the delivery and installation of goods and services
• Excellent verbal and written skills
• Strong organizational skills
• “In it to win it” attitude
• Ability to multi-task/juggle tasks and priorities
• Work well under pressure
• Confident in abilities
• Knowledge of NetSuite helpful
• Knowledge of office furniture helpful
• Junior college degree in business, accounting or administrative field is desired

Additional Perks!

• Summer hours
• Hybrid work schedule
• Free office snacks
• Bring your dog to work
• Annual employee outings
• Annual community service month and company donation matching