Office and Project Coordinator

Title: Office and Project Coordinator 

Location: Oklahoma City, Oklahoma, at Leadership Square 

In Office: This is an onsite role that we expect to be in office 5 days per week 

About Thentia  

Thentia is a fast-growing, venture capital-backed software as a service (SaaS) company that is emerging as a world leader in government technology with a platform that is transforming and modernizing how regulatory organizations are conducting business. As a company of builders, thinkers, and owners, Thentia gives employees the opportunity to create amazing solutions, showcase their talents, and benefit from our shared success as we scale up in the U.S., Canadian, and global markets. Our solutions directly impact public trust and regulatory integrity, helping regulators and agencies meet 21st century standards by leveraging predictive analytics, Big Data, AI, and other innovative capabilities. 

About the Role 

In this hybrid role as an Office and Project Coordinator, you will own a variety of office/facilities and project coordination to help support our customer delivery team. In this role you will help create a professional and vibrant office environment, while acting as a key enabler to our Project delivery team by coordinating projects to ensure timely completion and budgetary parameters. To be successful in this role, it will require that you be highly communicative, exceptionally well-organized, proactive and solutions oriented, while simultaneously being able to adapt to quickly changing priorities.  

As Office Coordinator: 

• Maintain an organized, clean, and healthy office environment, ensure office supplies are on hand, assets are tracked and allocated, and the facility is secure. 
• Manage office seating plan arrangements to optimize use of space. Liaise with building management and operations for any relevant matters.  
• Collaborate with internal departments to ensure a vibrant work environment and culture, including organizing events such as social gatherings, or town halls, or other events.  
• Coordinate, distribute or arrange for mailing, couriers, deliveries, or food orders.  
• Participate in the Health and Safety Committee, and Emergency Response Team to ensure we remain compliant and for the safety and wellbeing of our people.  

 As Project Coordinator: 

• Coordinate project team for adherence to provided timelines and deliverables. 
• Ensure documentation is maintained within the Enterprise Project Management tool throughout the length of the project. 
• Assist Project Managers, Program Managers and Head of PMO with operational functions and processes, and regularly follow up to ensure ongoing maintenance and reporting of projects. 
• Analyze project data and produce progress reports. 
• Prepare communications around plans, actions, risks, and issues with key stakeholders. 
• Document lessons learned and best practices for future reference and continuous improvement.  
• Support the PMO with resource planning and forecasting. 
• Maintain the project and PMO financial reports. 
• Establish and grow relationships with multiple teams across the Thentia organization 

Qualifications   

• Must have prior work experience as an Office Coordinator, Admin, or Project Coordinator. 
• Working knowledge of project management methodologies, tools, and techniques. 
• Superior organizational skills and attention to detail, with the ability to prioritize tasks and manage multiple projects simultaneously.  
• Highly service-oriented, well-organized, self-motivated, and solution-oriented mode of operating.  
• You are proactive and can prioritize across multiple competing priorities to meet deadlines. 
• Excellent verbal and written communications skills.  
• Post-secondary education preferred. 

• Experience with project management software, and general office tools and equipment. 

We’re proud to be ‘Great Place to Work’ certified in the U.S. and Canada. Nearly 90% of our employees have participated and nearly 9 out of 10 employees overall agreed that Thentia is a ‘great place to work’.  

What we offer - Thentia provides employees with:  

• A competitive base salary  
• Fully paid for health and wellbeing benefits (subject to country differences) 
• Paid vacation, holidays, wellbeing days, and volunteer days (subject to country differences)  
  
• Opportunities for personal and professional growth, promotion, and advancement  
• A learning environment to challenge yourself and others to do their best work 
  
• An ability to make an impact in an evolving industry that impacts public trust and safety 

What we look for:  

We know that Thentia’s culture isn’t going to be for everyone. We work hard, smart, diligently, and are looking for people who are motivated to be part of building something great and who want to make an impact in a unique industry.  We lead by our Thentia 8 Principles of customer focus, integrity, accountability, adaptability, achievement, purpose, teamwork, and being authoritative.  Check out our company website (https://thentia.com/thentia-careers/#culture).  

Our Commitment   

Thentia is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We are building products for a diverse world and are committed to building and fostering an environment where our employees feel included, valued, and heard, which enables us to make commerce better for everyone. We strongly encourage applications from racialized people, people with disabilities, people from gender and sexually diverse communities and/or people with intersectional identities.  We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, provincial, or local laws in the regions we operate.  This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, or internships.  

Only individuals selected for interviews will be contacted.  

Staffing Firms: Thentia does not accept unsolicited submissions. All firms must have valid agreements in place