Project Coordinator

Department of Aviation is seeking a project coordinator.

To manage and coordinate the IT Governance project intake process.

General Description and Classification Standards

Duties and Responsibilities: Coordinates IT project related activities that support project governance for onboarding of new projects, managing project updates, and status reporting. Ensures company resources are utilized appropriately. Manages the monthly preparation and support to all governance board meetings. Compiles project status reports, coordinates project schedules, manages project review board meetings, and identifies and resolves technical problems. Coordinates project activities and ensures all project phases are documented appropriately. Familiar with standard concepts, practices, and procedures within the Project Management field. Relies on experience and judgment to plan and accomplish goals. Performs a variety of tasks. A degree of creativity and latitude is required. Typically reports to a supervisor or manager

Main Responsibilities:

Provide analytical and administrative support to Manager in executing assigned projects.

Monitor project progress and success [assess risks and hazards to the success of the project and take appropriate measures for avoidance-issues and risks log].

Document project progress [project file, project log, stage gates].

Present and document interim results, cooperate with management, customers, project review boards and steering committees.

Manage and set up for all Governance Board Meetings (PRB, ARB and Steering Committees).

Assess potential issues and accordingly develop resolutions.

Interact with various teams to coordinate project activities.

Maintains continuity of work operations by documenting and communicating needed actions to management; discovering irregularities; determining continuing needs Assist in project design and development activities.

Work with Manager in change order management, project tracking and document control activities.

Attend project meetings and follow-up with outstanding tasks.

Develop project reports for management and clients.

Analyze and resolve project issues in a timely and accurate manner.

Oversee project correspondences and prepare and review project related emails, letters, proposals, memos, meeting minutes and other documents.

Review contract requirements and process invoices in timely manner working with the AIM business office.

Hand over project results, draw up final project report.

Experience/Requirements

Well qualified candidates will have the following skills and experience: 3-5 years of experience in the same or similar position (recent project coordinator - administrative coordinator position and/or training). Strong written and verbal communication skills, organizational skills, strong leadership skills, ability to manage a diverse workload, ability to track and monitor multiple work activities, ability to direct and lead the work of others, highly accountable to assigned work - producing high quality deliverables and meeting deadlines. Entry level knowledge of MS Project Professional and SharePoint. Entry level knowledge of project management practices.

Critical Hire Code (Assigned by Approver)

Instructions

The completed Background Verification will be attached (via an automated feed) to the candidates user profile under the Attachments Section.

Please make sure to always include the applicable proposal ID, contract ID, or requisition ID in the reference field when ordering. It is also very important to double check that the name on the order being requested matches the candidate's name in the Covendis system. Otherwise, the completed report will not be successfully uploaded to the candidates profile.

To be completed upon candidate selection:

Global Monitor Check

State Criminal Record verification (past 7 years covering each State in which the candidate has resided)

Social Security Number Verification

Federal Criminal Records Verification (past 7 years)

Any additional requirements stated by the Agency on the requisition

Education VerificationEmployment VerificationDrug Screening

MVR

(Suppliers Only)
To order, click on the link to the right:

Instructions (If Applicable)

The completed Background Verification will be attached (via an automated feed) to the candidates user profile under the Attachments Section.

Please make sure to always include the applicable proposal ID, contract ID, or requisition ID in the reference field when ordering. It is also very important to double check that the name on the order being requested matches the candidate's name in the Covendis system. Otherwise, the completed report will not be successfully uploaded to the candidates profile.

Please read and understand the following statement carefully: I understand that a person who enters into an agreement in restraint of trade or in restraint of free and open competition in any transaction with the state may, upon conviction thereof, be punished by imprisonment for not less than one nor more than five years pursuant to OCGA 16-10-22. I further agree that when there is a prior agreement or understanding between a vendor and a state agency or state employee regarding the acceptance of any offer, such conduct is collusive, fraudulent and in restraint of trade and in restraint of free and open competition on the part of both the vendor and the state agency or state employee.Do you agree with the above statement?I AgreeTypeCategoryQualificationDescriptionCompetencyRequired