Assistant Office Manager

Job Purpose:
- As the Assistant Office Manager at Valley Ford-Columbus you will serve as a working Assistant Office Manager by actively handling daily administrative and operational tasks while supporting the Office Manager in overseeing staff and office functions. The Assistant Office Manager will assist in managing office resources, coordinating with various departments, and maintaining a professional atmosphere conducive to productivity.
 

Key Responsibilities:

- Assist the Office Manager in the planning and execution of office operations and procedures.
- Coordinate and oversee office services such as supply management, equipment maintenance, and office layout to ensure operational efficiency.
- Support the management team by preparing reports, handling correspondence, and organizing meetings.

-Process accounts payable transactions by reviewing and entering invoices, matching documentation, and ensuring timely, accurate payments.

-Process accounts receivable transactions by generating invoices, posting payments, and ensuring timely collection of outstanding balances.

- Maintain office records and ensure compliance with company policies and procedures.
- Callaborate with vendors and service providers to ensure timely delivery of office supplies and services.
- Address employee inquiries and provide administrative support as needed.
- Help in organizing company events and meetings, ensuring all logistical aspects are covered.
- Contribute to a positive office culture by fostering teamwork and collaboration among staff members.
- Perform other duties as assigned by the Office Manager to support the overall goals of the company.

Required Education:
- High school diploma or equivalent; an associate degree in business administration or a related field is preferred.
Required Experience:
- Minimum of 3 years of experience in an administrative or office management role.
- Proven experience in coordinating office activities and operations to secure efficiency and compliance with company policies.
- Experience in supervising administrative staff and dividing responsibilities to ensure performance.
Required Skills and Abilities:
- Strong organizational and multitasking skills with the ability to prioritize tasks effectively.
- Excellent communication and interpersonal skills to interact with staff, clients, and vendors professionally.
- Proficiency in office management software (e.g., MS Office, CRM systems) and familiarity with basic accounting principles.
- Ability to maintain confidentiality and exercise discretion in handling sensitive information.
- Strong problem-solving skills and attention to detail to ensure high-quality work output.
- Ability to work independently and as part of a team in a fast-paced environment.