Project Coordinator

Basic Qualifications

Three or more years of program-management/project-management, event/conference management experience, or related experience in a professional setting required. Education beyond high school may count towards experience.

Additional Qualifications and Skills

• College degree preferred.
• Excellent interpersonal and communication skills required.
• Ability to work in a collaborative team environment.
• Ability to prioritize workload, multitask and take initiative in a deadline-driven, fast-paced environment.
• Proficiency using a variety of software applications including Excel, Slack, Outlook, and other Microsoft Office suite applications.

Additional Information

Applicants wishing to be considered for this position must include a cover letter in addition to their resume.

Must be able to work overtime hours in the morning, nights, and weekends as required for program delivery (typically hotels/conference centers in downtown Boston and Cambridge as well as being able to log-in early morning if live virtual course starts in the morning). In addition to overtime, this position must be able to work 8AM - 5PM to cover business phone calls.

This position is based in Boston and some in-person on-campus work will be required, and flexible/remote work is an option. Any remote work must be performed in a state in which Harvard is registered to do business (CA*, CT, GA, IL, MA, MD, ME, NH, NJ, NY, RI, VA, VT, and WA). Individual flexible and remote work options for this role will be discussed during the interview process. *Note: Harvard employees working in California must be exempt.

The University requires all Harvard community members to be fully vaccinated against COVID-19 and remain up to date with COVID-19 vaccine boosters, as detailed in Harvard's Vaccine & Booster Requirements. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University's COVID vaccination requirement, exemptions, and verification of vaccination status may be found at the University's "COVID-19 Vaccine Information" webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/.

Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.

Harvard University offers an outstanding benefits package including:

• Time Off: 3 - 4 weeks paid vacation, paid holiday break, 12 paid sick days, 12.5 paid holidays, and 3 paid personal days per year.
• Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.
• Retirement: University-funded retirement plan with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive tuition assistance program, incredibly affordable classes directly at the Harvard Extension School, and discounted options through participating Harvard grad schools.
• Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.
• Wellness options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation, and complementary health services.
• Harvard access to athletic facilities, libraries, campus events, and many discounts throughout metro Boston.

The Harvard Medical School is not able to provide visa sponsorship for this position.

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Position Description

The Project Coordinator will have a dual role within the department, assisting with project-based education initiatives under the Sr. Project Coordinator of RSS and the Program Manager of the department's live/live virtual continuing medical education (CME) courses with a focus on Accreditation & Compliance, Course Management and other course projects as assigned by the Program Manager, Sr. Project Coordinator and/or PGME leadership. They will be responsible for carrying out the staff trainings for and managing a portfolio of hospital based regularly scheduled series (RSS) activities during the renewal period from June - September and December - February, as well as a portfolio of year-round live and on-demand CME courses. They will work closely with the other Program Coordinators on the team to ensure all aspects of the attendee/learner experience are met.

Day-to-day duties will be overseen by the Program Manager. A successful candidate will possess a strong ability to prioritize multiple competing tasks and can take initiative in a fast-paced environment. Candidates must be able to work independently and within a team. We are looking for a person with an administrative background with excellent customer service skills by phone and email, strong written communications skills, and an eye for detail.

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

Commitment to Equity, Diversity, Inclusion, and Belonging

We are committed to cultivating an inclusive workplace culture of faculty, staff, and students with diverse backgrounds, styles, abilities, and motivations. We appreciate and leverage the capabilities, insights, and ideas of all individuals. Harvard Medical School Mission and Community Values