About East Baton Rouge Parish School System
Sourced by ZipRecruiter
Industry
Education
Company size
1,001 - 5,000 Employees
Headquarters location
Baton Rouge, LA, US
Year founded
1880
Full-time
Posted 3 days ago
Job description
Position Type:
CLERICAL/PROFESSIONAL SERVICES/Executive School Secretary
Date Posted:
3/26/2026
Location:
LaSalle Elementary
Closing Date:
5/312026
Job Title: Executive School Secretary
Reports To: Immediate Supervisor
Prepared By: The Office of Human Resources
Board Approved Date:
Pay Grade Range: SU107
Note: New employees coming to EBRPSS/current employees new to a position, must use the Verifent website to verify qualifying years of experience (outside of EBRPSS) aligned to the job description. All new employees to the district/current employees new to a position will receive 0 years of experience aligned to the job description until the verification of previous experience aligned to the job description is received.
Verifient Link
Experience verifications must be received in the Office of Human Resources within the first 6 months of employment in order to be eligible for a retroactive payment.
Summary:
The Executive School Secretary performs complex and important clerical operations requiring the exercise of judgment based upon knowledge gained through experience or education. Make decisions in accordance with established policies. Responsible for finality of action, but more difficult and important work performed under close supervision. Supervision may be exercised over the employees assisting with routine details.
Essential Duties and Responsibilities:
Other Duties:
Other duties as assigned that are related to the functions of the position.
Essential Functions/Qualifications/Requirements:
Thorough knowledge of standard office practices, procedures and equipment; thorough knowledge of school system routine and procedures; general knowledge of business English, spelling and arithmetic; ability to establish and maintain effective working relationships with associates; ability to work under pressure; ability to organize and perform work independently; ability to type, take and transcribe dictation accurately at a reasonable rate of speed; ability to prepare and maintain computerized records and systems; ability to meet the public effectively; ability to plan and supervise the work of others.
Education and Experience:
High School diploma or equivalent required. Bachelor's or Associate degree preferred. Three (3) years of clerical experience in a school setting is preferred.
Work Environment Conditions:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Professional Conduct:
The Employees are required to maintain a high standard of professional conduct. Breach of said professional conduct includes, but is not limited to, neglect of duty, dishonesty, engagement in acts that are contrary to East Baton Rouge Parish School System policy, unlawful activities, or any other conduct which is seriously prejudicial to the school system.
Technological Abilities:
To perform this job successfully, an individual must be proficient in general use of a computer, the use of Email as a form of communication, and other job-specific equipment, software, and/or applications.
The East Baton Rouge Parish School System and all of its entities (including Career and Technical Education Programs) do not discriminate on the basis of age, race, religion, national origin, disability, or gender in its educational programs and activities (including employment and application for employment), and it is prohibited from discriminating on the basis of gender by Title IX (20 USC 168) and on the basis of disability by Section 504 (42 USC 794). The Title IX Coordinator is Andrew Davis, Director of Risk Management - ADavis6@ebrschools.org, (225) 929-8705. The Section 504 Coordinator is Danielle Staten-Ojo - DStaten@ebrschools.org, (225) 326-5668.
CLERICAL/PROFESSIONAL SERVICES/Executive School Secretary
Date Posted:
3/26/2026
Location:
LaSalle Elementary
Closing Date:
5/312026
Job Title: Executive School Secretary
Reports To: Immediate Supervisor
Prepared By: The Office of Human Resources
Board Approved Date:
Pay Grade Range: SU107
Note: New employees coming to EBRPSS/current employees new to a position, must use the Verifent website to verify qualifying years of experience (outside of EBRPSS) aligned to the job description. All new employees to the district/current employees new to a position will receive 0 years of experience aligned to the job description until the verification of previous experience aligned to the job description is received.
Verifient Link
Experience verifications must be received in the Office of Human Resources within the first 6 months of employment in order to be eligible for a retroactive payment.
Summary:
The Executive School Secretary performs complex and important clerical operations requiring the exercise of judgment based upon knowledge gained through experience or education. Make decisions in accordance with established policies. Responsible for finality of action, but more difficult and important work performed under close supervision. Supervision may be exercised over the employees assisting with routine details.
Essential Duties and Responsibilities:
- Receives visitors and directs the flow of traffic to persons involved.
- Answers telephone and route calls.
- Writes absentee and tardy slips; issues passes.
- Prepares materials of instruction orders and assign orders.
- Prepares payroll reports.
- Manages and maintains school funds including making bank deposits.
- Prepares transcripts for diplomas and equivalency certificates for General Educational development Test for graduates and adult graduates.
- Maintains school calendar for all school events.
- Assists with registration of students and class assignments.
- Assists with preparation of Annual School Report - LA Department of Education.
- Secures substitutes by telephone for teachers and keeps record of their work schedules.
- Handles daily correspondences for administrators that include typing and taking dictation.
Other Duties:
Other duties as assigned that are related to the functions of the position.
Essential Functions/Qualifications/Requirements:
Thorough knowledge of standard office practices, procedures and equipment; thorough knowledge of school system routine and procedures; general knowledge of business English, spelling and arithmetic; ability to establish and maintain effective working relationships with associates; ability to work under pressure; ability to organize and perform work independently; ability to type, take and transcribe dictation accurately at a reasonable rate of speed; ability to prepare and maintain computerized records and systems; ability to meet the public effectively; ability to plan and supervise the work of others.
Education and Experience:
High School diploma or equivalent required. Bachelor's or Associate degree preferred. Three (3) years of clerical experience in a school setting is preferred.
Work Environment Conditions:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Professional Conduct:
The Employees are required to maintain a high standard of professional conduct. Breach of said professional conduct includes, but is not limited to, neglect of duty, dishonesty, engagement in acts that are contrary to East Baton Rouge Parish School System policy, unlawful activities, or any other conduct which is seriously prejudicial to the school system.
Technological Abilities:
To perform this job successfully, an individual must be proficient in general use of a computer, the use of Email as a form of communication, and other job-specific equipment, software, and/or applications.
The East Baton Rouge Parish School System and all of its entities (including Career and Technical Education Programs) do not discriminate on the basis of age, race, religion, national origin, disability, or gender in its educational programs and activities (including employment and application for employment), and it is prohibited from discriminating on the basis of gender by Title IX (20 USC 168) and on the basis of disability by Section 504 (42 USC 794). The Title IX Coordinator is Andrew Davis, Director of Risk Management - ADavis6@ebrschools.org, (225) 929-8705. The Section 504 Coordinator is Danielle Staten-Ojo - DStaten@ebrschools.org, (225) 326-5668.
ebrschools.org
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Frequently asked questions
Q: What skills or qualities help someone succeed as a Executive Secretary?
A: To succeed as an Executive Secretary, key technical skills include proficiency in Microsoft Office Suite, particularly Excel, Word, and PowerPoint, as well as experience with calendar management software and email systems. Soft skills such as exceptional communication, organizational, and time management abilities, along with discretion and confidentiality, are also crucial for maintaining a high level of professionalism and trust with senior executives. By combining these technical and soft skills, Executive Secretaries can effectively support their executives, prioritize tasks, and maintain a seamless workflow, ultimately contributing to their own career growth and the success of the organization.
Q: What is the career path for a Executive Secretary?
A: A typical career progression for an Executive Secretary involves starting as an Administrative Assistant or Secretary, then advancing to roles such as Executive Assistant, Senior Secretary, or Office Manager, where they oversee administrative teams and coordinate high-level operations. Key opportunities for skill development and professional growth include learning advanced software and technology, developing strong communication and interpersonal skills, and gaining expertise in areas such as event planning, budgeting, and project management. Long-term career prospects for Executive Secretaries may include transitioning into leadership roles, such as department manager or executive-level positions, or pursuing specialized careers like human resources, operations management, or business development.
