$17.25 - $23.25/hr
Contractor
Posted 3 hours ago
Job description
Job Summary: Has the responsibility and authority for the administrative management and dutes of the office under the Administrator and ownership. Day to day activities include: calender management, emails, phone calls, office reception, ordering of office supplies and forms, managing office cleaning, and shredding pickups. Managing the postal needs, postage, pickups, mailings etc. Direct responsibility for management of the answering service contract.
Organizational Relationship: Reports directly to the Administrator:
Associate degree preferred. High School graduate or proof of post-secondary education if high school transcript is unavailable. Computer literate in MS Word and Excel Organized, meticulous and gives attention to detail. Must be able to read, write and maintain simple records in English. Excellent Telephone skills. Must have or pass a criminal background check.
Responsibilities: Office reception functions. Assures phones are answered in a professional and courteous manner. Takes telephone referral information if staff is unavailable and passes referrals as soon as possible. Ordering of office supplies and forms. Managing the cleaning contract, biohazard pickups, shredding pickups. Manages the postal needs (postage, pickups, mailings). Responsible for managing the Answering service contract, handling and processing complaints and forwarding complaint log to QA Committee. Distributes and receives employee surveys/paychecks to office staff. Telemarketing our services when appropriate. Assists in all activities that are required of the Administrator. Is productive and uses time efficiently. Follows instructions, is-punctual and attendance is acceptable. Is self-reliant and plans appropriately. Other duties as assigned.
Functional Abilities: Must be able to read 12 point or larger type. Must be able to lift/stoop effectively so as to be able to perform the above listed responsibilities. Must be able to hear adequately with no more than an amplifier on the phone and effectively communicate in English.
Frequently asked questions
Q: What skills or qualities help someone succeed as a Administrative Assistant?
A: To succeed as an Administrative Assistant, key technical skills include proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook, as well as experience with calendar management and scheduling software. Soft skills such as excellent communication, organizational, and time management abilities, along with a high level of attention to detail and adaptability, are also crucial for success in this role. By possessing these technical and soft skills, Administrative Assistants can efficiently manage daily tasks, provide top-notch support to their team, and lay a strong foundation for career growth and advancement in the administrative field.
Q: What is the career path for a Administrative Assistant?
A: A typical career progression for an Administrative Assistant involves starting as an entry-level Administrative Assistant, then advancing to roles such as Executive Assistant or Office Manager, and eventually moving into senior positions like Operations Manager or Department Head. Key opportunities for skill development and professional growth in this role include learning software applications, developing communication and organizational skills, and gaining experience in areas like human resources, finance, or customer service. Long-term career prospects for Administrative Assistants may include transitioning into management roles, pursuing specialized certifications like project management or human resources, or exploring related fields like executive support or business administration.
