Senior Executive Assistant Jobs (NOW HIRING)

Battelle delivers when others can't. We conduct research and development, manage national laboratories, design and manufacture products and deliver critical services for our clients-whether they are a multi-national corporation, a small start-up or a government agency.

We recognize and appreciate the value and contributions of individuals from a wide range of backgrounds and experiences and welcome all qualified individuals to apply.

Job Summary

Battelle has an opportunity for an experienced Senior Executive Assistant to provide strategic administrative and operational support to both the Chief Information Officer (CIO) and the Chief Audit Executive (CAE). The role directs executive time, priorities, and administrative operations to ensure the successful execution of Battelle's strategic objectives.

The Senior Executive Assistant serves as a trusted partner to executive leadership, managing complex schedules, coordinating leadership priorities, and supporting governance activities including Board of Directors and Audit Committee engagements. The position also supports Internal Audit coordination including confidential investigation scheduling and preparation of governance materials.

The role works closely with the Senior Executive Assistant team, the Office of the President and CEO, the Office of the General Counsel/Corporate Secretary, Internal Audit leadership, and other stakeholders to support executive operations and governance processes.

Responsibilities

Executive Administrative Support

• Provide broad and complex executive administrative support to the CIO and CAE.

• Manage executive calendars, priorities, and scheduling to ensure efficient use of leadership time.

• Coordinate internal and external meetings, executive briefings, and leadership team meetings.

• Prepare meeting agendas, capture action items, and follow up on commitments and deliverables.

• Coordinate travel arrangements, professional engagements, and executive events.

Board and Audit Committee Support

• Coordinate preparation and administrative management of executives' Board of Directors and committee obligations.

• Assist with drafting and editing agendas, reports, and presentations for Board and Audit Committee meetings.

• Coordinate collection and submission of materials to ensure governance deadlines are met.

• Prepare briefing documents and presentation materials for Board meetings.

• Maintain organized and secure repositories of governance materials.

• Work closely with the Board Coordinator, CEO Office, and General Counsel/Corporate Secretary to align processes and timelines.

Internal Audit Coordination and Investigation Support

• Provide administrative coordination for the Internal Audit organization.

• Schedule confidential meetings associated with internal audit investigations involving investigators, legal, HR, and leadership.

• Track investigation-related meetings, timelines, and follow-up actions.

• Maintain strict confidentiality of investigation activities and materials.

• Assist in preparing summaries or briefing materials related to investigation activity when required for executive or governance reporting.

Executive Operations and Communications

• Manage high volumes of confidential correspondence and determine priority or delegation.

• Draft executive communications, briefing materials, and presentations.

• Track commitments and ensure requested materials from teams are delivered on time.

• Maintain organized executive files and prepare background information for meetings.

Administrative and Financial Coordination

• Support travel documentation, expense reports, purchase orders, and procurement card activity.

• Coordinate preparation of background materials to support executive decision making.

Collaboration and Team Engagement

• Partner with the Senior Executive Assistant team and the Office of the CEO to support executive leadership operations.

• Foster teamwork among administrative staff supporting senior leaders.

• Coordinate across leadership teams to ensure readiness for executive engagements and presentations.

Key Qualifications

• Associate or bachelor's degree with at least 8 years of experience supporting C-suite or senior executives in a complex organization or equivalent experience.

• Experience supporting governance activities such as Board of Directors or committee processes.

• Experience coordinating confidential activities including internal reviews or investigations preferred.

• Strong proficiency with Microsoft Office 365; experience with AI tools such as Copilot preferred.

• Excellent organizational, communication, and analytical skills.

• Demonstrated ability to manage multiple priorities while maintaining strong attention to detail.

• Ability to maintain strict confidentiality and exercise sound judgment.

• Ability to thrive in a fast-paced environment and provide occasional support outside normal business hours.

Benefits: Live an Extraordinary Life

We care about your well-being, not just on the job. Battelle offers comprehensive and competitive benefits to help you live your best life.

• Balance life through a compressed work schedule : Most of our team follows a flexible, compressed work schedule that allows for every other Friday off-giving you a dedicated day to accomplish things in your personal life without using vacation time.

• Enjoy enhanced work flexibility, including a hybrid arrangement: You have options for where and when you work. Our Together with Flexibility model allows you to work 60% in-office and 40% remote, with Monday and Tuesday as common in-office days, dependent on team and position needs.

• Take time to recharge : You get paid time off to support work-life balance and keep motivated.

• Prioritize wellness : Stay healthy with medical, dental, and vision coverage with wellness incentives and benefits plus a variety of optional supplemental benefits.

• Better together : Coverage for partners, gender-affirming care and health support, and family formation support.

• Build your financial future : Build financial stability with an industry-leading 401(k) retirement savings plan. For most employees, we put in 5 percent whether you contribute or not, and match your contributions on top of that.

• Advance your education : Tuition assistance is available to pursue higher education.

A Work Environment Where You Succeed

For brilliant minds in science, technology, engineering and business operations, Battelle is the place to do the greatest good by solving humanity's most pressing challenges and creating a safer, healthier and more secure world.

You will have the opportunity to thrive in a culture that inspires you to:

• Apply your talent to challenging and meaningful projects

• Receive select funding to pursue ideas in scientific and technological discovery

• Partner with world-class experts in a collaborative environment

• Nurture and develop the next generation of scientific leaders

• Give back to and improve our communities

Vaccinations & Safety Protocols

Battelle may require employees, based on job duties, work location, and/or its clients' requirements to follow certain safety protocols and to be vaccinated against a variety of viruses, bacteria, and diseases as a condition of employment and continued employment and to provide documentation that they are fully vaccinated. If applicable, Battelle will provide reasonable accommodations based on a qualified disability or medical condition through the Americans with Disabilities Act or the Rehabilitation Act or for a sincerely held religious belief under Title VII of the Civil Rights Act of 1964 (and related state laws).

Battelle is an equal opportunity employer. We provide employment and opportunities for advancement, compensation, training, and growth according to individual merit, without regard to race, color, religion, sex (including pregnancy), national origin, sexual orientation, gender identity or expression, marital status, age, genetic information, disability, veteran-status veteran or military status, or any other characteristic protected under applicable Federal, state, or local law. Our goal is for each staff member to have the opportunity to grow to the limits of their abilities and to achieve personal and organizational objectives. We will support positive programs for equal treatment of all staff and full utilization of all qualified employees at all levels within Battelle.

The above statements are intended to describe the nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, activities and skills required of staff members. No statement herein is intended to imply any authorities to commit Battelle unless special written permission is granted by Battelle's Legal Department.

For more information about our other openings, please visit www.battelle.org/careers