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Property Assistant Jobs (NOW HIRING)

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Property Assistant

Villa Park, IL · On-site

$20 - $25.75/hr

About the Role The Property Assistant (PA) provides essential administrative and operational support to ensure the smooth daily management of Hiffman National's commercial property portfolio. This ...

Ascend

Property Assistant

Austin, TX · On-site

$19.75 - $25.75/hr

The Property Administrator will consistently project professionalism and assist in promoting, establishing, and sustaining a positive tenant relations program and maintaining productive vendor ...

Colliers

Property Assistant

New York, NY · On-site

$23.12 - $38.46/hr

About You As Property Assistant, you will be involved in all aspects of assisting the team with commercial properties. Your superior communication and organizational skills mean that you are able to ...

NEWMARK

Property Assistant

Phoenix, AZ

$19.75 - $25.75/hr

Compile, and assist in the preparation of, various monthly (and other periodic) property operational, administrative and financial reports. Administrative duties require broad experience, skill and ...

NEWMARK

Property Assistant

San Jose, CA · On-site

$70K - $75K/yr

Compile, and assist in the preparation of, various monthly (and other periodic) property operational, administrative and financial reports. Administrative duties require broad experience, skill and ...

NEWMARK

Property Assistant

Oakland, CA · On-site

$60K - $70K/yr

Compile, and assist in the preparation of, various monthly (and other periodic) property operational, administrative and financial reports. Administrative duties require broad experience, skill and ...

Digital Realty

Property Assistant

Manhattan, NY · On-site

$22 - $28.50/hr

Property Assistant Your role This position offers you the opportunity to bring your talents to the unique data center property management industry and join a growing industry leader. You will provide ...

Digital Realty

Property Assistant

Clifton, NJ

$20.50 - $26.75/hr

Property Assistant Your role This position offers you the opportunity to bring your talents to the unique data center property management industry and join a growing industry leader. You will provide ...

HOATalent

Property Assistant

Chicago, IL · On-site

$20 - $26/hr

About the Role Hales Property Management is seeking an Community Assistant (Property Assistant) to support our Property Managers and gain hands-on experience in condominium property management. This ...

Carr Workplaces

Property Assistant

Alexandria, VA · On-site

$24.04 - $26.44/hr

The Property Assistant plays an integral role in delivering a best-in-class tenant experience across our commercial real estate portfolio. This position supports day-to-day property operations ...

Ascend

Property Assistant

San Jose, CA

$60K - $65K/yr

Provides direct administrative support to Property Manager, Assistant Property Manager and Chief Engineer (CE) and tenants as needed * Serves as the main point of contact (POC) for service requests ...

Digital Realty

Property Assistant

Clifton, NJ · On-site

$20.50 - $26.75/hr

Property Assistant Your role This position offers you the opportunity to bring your talents to the unique data center property management industry and join a growing industry leader. You will provide ...

Digital Realty

Property Assistant

Ashburn, VA

$20.50 - $26.50/hr

Property Assistant Your role This position offers you the opportunity to bring your talents to the unique data center property management industry and join a growing industry leader. You will provide ...

Ascend

Property Assistant

San Mateo, CA · On-site

$23 - $25/hr

... the property management team with periodic reporting responsibilities. With excellent customer ... Proactive attitude and volunteers willingly to take on additional responsibilities and assist with ...

HOATalent

Property Assistant

Chicago, IL · On-site

$20 - $26/hr

About the Role Hales Property Management is seeking an Community Assistant (Property Assistant) to support our Property Managers and gain hands-on experience in condominium property management. This ...

Colliers

Property Assistant

Rosemont, IL · On-site

$23.11 - $29.15/hr

As a Property Assistant you will be involved in various aspects of managing a commercial building - from operations and financial activities to managing important relationships with our tenants and ...

Seattle Housing Authority

Property Assistant

Seattle, WA · On-site

$28.68/hr

Continuous Job Summary Property Assistant - We offer competitive salary, great benefits, and work that matters to our community. The Organization: The Seattle Housing Authority (SHA) is a mission ...

Colliers

Property Assistant

Sacramento, CA · On-site

$23.11 - $33.65/hr

... Assistant you will be involved in all aspects of managing a commercial building - from operations and financial activities to managing important relationships with our tenants and property owners.

Colliers

Property Assistant

Los Angeles, CA · On-site

$23.11 - $31.25/hr

About you As Property Assistant, you will be involved in all aspects of assisting the team with a commercial property. Your superior communication and organizational skills mean that you are able to ...

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Property Assistant information

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$14

$22

$31

How much do property assistant jobs pay per hour?

As of Jun 9, 2026, the average hourly pay for property assistant in the United States is $22.80, according to ZipRecruiter salary data. Most workers in this role earn between $19.23 and $25.00 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Property Assistant, and why are they important?

To thrive as a Property Assistant, you need strong organizational skills, attention to detail, and a basic understanding of property management or real estate principles, often supported by a relevant diploma or experience. Familiarity with property management software, Microsoft Office suite, and possibly certifications like Certified Apartment Manager (CAM) is beneficial. Excellent communication, customer service, and problem-solving abilities help you effectively interact with tenants, vendors, and property managers. These skills ensure smooth daily operations, tenant satisfaction, and efficient support for property management teams.

What are Property Assistants?

Property Assistants are professionals who provide administrative and operational support to property managers and real estate teams. Their responsibilities often include handling tenant communications, scheduling maintenance, processing invoices, and assisting with leasing paperwork. They help ensure properties are well-maintained, tenants' needs are met, and all administrative tasks run smoothly. Property Assistants are essential in the day-to-day management of both residential and commercial properties.

What Is a Property Assistant?

Property assistants handle communication and requests from tenants and vendors for property management companies. As a property assistant, you field calls from prospective tenants, process all incoming paperwork for lease agreements and vendor contracts, and may serve as the primary contact for current tenants when they need service or have concerns. Other responsibilities for this job may include distributing marketing materials at open house events, scheduling property inspections, and mailing monthly rent statements to tenants. There are no formal education requirements to become a property assistant. Many candidates seek this role as a way to start a long-term career in real estate and property management.

What are some typical challenges faced by a Property Assistant, and how can they be effectively managed?

Property Assistants often juggle multiple tasks such as coordinating maintenance requests, managing tenant communications, and handling administrative duties. One common challenge is balancing urgent tenant needs with long-term property management projects. Effective organization, proactive communication, and familiarity with property management software can help manage these demands. Building strong relationships with vendors and tenants also contributes to smoother daily operations and a more positive work environment.
More about Property Assistant jobs
What cities are hiring for Property Assistant jobs? Cities with the most Property Assistant job openings:
What are the most commonly searched types of Property jobs? The most popular types of Property jobs are:
Who are the top companies hiring for Property Assistant jobs? The top employers for Property Assistant jobs are:
What states have the most Property Assistant jobs? States with the most job openings for Property Assistant jobs include:
What job categories do people searching Property Assistant jobs look for? The top searched job categories for Property Assistant jobs are:
Property Assistant jobs near you
Infographic showing various Property Assistant job openings in the United States as of May 2026, with employment types broken down into 82% Full Time, 14% Part Time, 2% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $47,434 per year, or $22.8 per hour.

Property Assistant

All Jobs Default Page

Villa Park, IL • On-site

$20 - $25.75/hr

Full-time

Posted 3 days ago

Job description

Description:

About the Role

The Property Assistant (PA) provides essential administrative and operational support to ensure the smooth daily management of Hiffman National’s commercial property portfolio. This includes facility, retail, office, industrial, and medical office assets. The PA plays a key role in tenant communication, vendor coordination, documentation management, and supports the broader property management team to deliver exceptional client service.

Key Responsibilities

  • Provide administrative support to property management teams, including scheduling, correspondence, and document control.
  • Assist with processing accounts payable and receivable, including invoice coding and tenant billing.
  • Maintain electronic and physical filing systems for property and vendor records.
  • Support tenant communication, work orders, move-ins, and move-outs.
  • Track and maintain certificates of insurance for tenants and vendors.
  • Coordinate maintenance requests and communicate with service providers to ensure timely resolution.
  • Assist with tenant events, customer service initiatives, and building communications.
  • Prepare reports, manuals, and presentation materials for property teams and ownership groups.
  • Maintain an understanding of each property’s operations, vendors, and service expectations.
  • Contribute to a positive team culture that reflects Hiffman National’s values of accountability, innovation, integrity, and collaboration.

Core Competencies

  • Property Operations & Financial Management - Accurately processes invoices, maintains records, and supports budget tracking.
  • Client & Tenant Relations - Responds promptly and professionally to tenant and vendor requests.
  • Communication & Collaboration - Shares information clearly with internal and external partners.
  • Leadership & Team Development - Demonstrates initiative, dependability, and a service-first mindset.
  • Innovation & Process Improvement - Identifies small improvements that enhance daily efficiency.
  • Culture & Values - Models Hiffman’s standards of integrity, accountability, collaboration, and innovation.

Business Development & Client Growth

  • Supports business development indirectly by delivering exceptional tenant and vendor services.
  • Upholds the company’s professional image in all interactions, contributing to client satisfaction and retention.
  • Provides accurate information and organized documentation that supports reporting and proposals.
  • Contributes to business development by strengthening client relationships, identifying opportunities for additional services, and representing Hiffman National’s values of partnership and innovation in every interaction.

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, veteran status, or any other protected status under applicable laws.

Requirements:

Qualifications

  • Bachelor’s degree preferred or equivalent administrative experience in property management, facilities, or commercial real estate.
  • Minimum 1 year of relevant office or administrative experience preferred.
  • Proficiency in Microsoft Office Suite; experience with property management software (Yardi, MRI, Kardin) a plus.
  • Strong organizational, time management, and multitasking skills.
  • Clear written and verbal communication abilities.
  • Detail-oriented, dependable, and committed to supporting a collaborative team environment.

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