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Operational Assistant Jobs (NOW HIRING)

Ryan Ace Music LLC

Operations assistant

Orlando, FL

The Operations Assistant provides administrative support for the general operations ofthe business. The Operations Assistant is responsible for ensuring the completion of generalproduct inventory ...

Landry's, LLC.

Operations Assistant

Miami Beach, FL · On-site

Overview We are looking for a talented Restaurant Operations Assistant who has experience in a similar role. We are looking for a team member who is passionate about hospitality and is task oriented.

Arhaus

Operations Assistant

Park City, UT · On-site

This individual drives an exceptional guest experience and is committed to operational excellence. They coordinate with other Operations Assistants at the Studio, as well as ID's to maintain all ...

Arhaus

Operations Assistant

Carmel, CA · On-site

This individual drives an exceptional guest experience and is committed to operational excellence. They coordinate with other Operations Assistants at the Studio, as well as ID's to maintain all ...

Arhaus

Operations Assistant

Huntersville, NC

This individual drives an exceptional guest experience and is committed to operational excellence. They coordinate with other Operations Assistants at the Studio, as well as ID's to maintain all ...

Arhaus

Operations Assistant

Huntersville, NC · On-site

This individual drives an exceptional guest experience and is committed to operational excellence. They coordinate with other Operations Assistants at the Studio, as well as ID's to maintain all ...

Arhaus

Operations Assistant

Aspen, CO · On-site

This individual drives an exceptional guest experience and is committed to operational excellence. They coordinate with other Operations Assistants at the Studio, as well as ID's to maintain all ...

Arhaus

Operations Assistant

Park City, UT · On-site

This individual drives an exceptional guest experience and is committed to operational excellence. They coordinate with other Operations Assistants at the Studio, as well as ID's to maintain all ...

Arhaus

Operations Assistant

Princeton, NJ · On-site

This individual drives an exceptional guest experience and is committed to operational excellence. They coordinate with other Operations Assistants at the Studio, as well as ID's to maintain all ...

Amerisource, LLC

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Construction Office Administrator/Operations Assistant

Tampa, FL · On-site

$42K - $58K/yr

We are seeking a highly organized and dependable Construction Office Administrator & Operational Assstant to join our growing team. This role is essential to maintaining efficient office operations ...

Xssentials

Operations Assistant

Aspen, CO

$50K - $65K/yr

Job Duties: * Assist in coordinating and monitoring operational activities across departments * Support inventory management and logistics * Perform data entry and maintain accurate records in ...

DASMEN Residential

Operations Assistant

Ramsey, NJ

We have an exciting new opportunity for an Operations Assistant to join our team! The person in this role will primarily assist our Asset Managers with auditing property financials. To be successful ...

Priority Staffing

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Operations Assistant

Chesapeake, VA · On-site

$18/hr

Utilize Microsoft Excel to track data, generate reports, and support operational decision-making ... Monitor and manage office supplies and assist with inventory tracking * Support process ...

Housing Works

Operations Assistant

Manhattan, NY · On-site

$18/hr

The Operations Assistant performs apartment turnovers and helps our clients pack their belongings and move. The Operations Assistant must drive throughout NYC as a part of their daily duties.

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How much do operational assistant jobs pay per hour?

As of May 30, 2026, the average hourly pay for operational assistant in the United States is $19.82, according to ZipRecruiter salary data. Most workers in this role earn between $15.38 and $22.36 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an Operational Assistant, and why are they important?

To thrive as an Operational Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or associate’s degree. Familiarity with office software like Microsoft Office Suite, scheduling systems, and basic data entry tools is typically required. Excellent communication, time management, and problem-solving abilities help Operational Assistants excel in dynamic environments. These skills and qualities are important because they ensure smooth daily operations, effective team support, and efficient workflow management.

What are some common challenges faced by Operational Assistants, and how can they be effectively managed?

Operational Assistants often juggle multiple tasks simultaneously, such as coordinating schedules, managing documentation, and supporting various departments. A common challenge is balancing urgent requests with ongoing responsibilities, which requires strong organizational and time management skills. Building clear communication channels with team members and proactively prioritizing tasks can help manage workload effectively. Additionally, being adaptable and open to learning new processes is essential for thriving in dynamic operational environments.

What does an Operational Assistant do?

An Operational Assistant supports the daily operations of a business or organization by handling administrative tasks, coordinating schedules, managing documentation, and assisting with logistics. They act as a vital link between different departments to ensure smooth workflow and communication. Their responsibilities may also include data entry, responding to inquiries, and helping to maintain efficient office procedures. This role often requires strong organizational, communication, and multitasking skills.

What is the difference between Operational Assistant vs Administrative Assistant?

AspectOperational AssistantAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer certifications in office managementHigh school diploma; often some college coursework or certifications in office administration
Work EnvironmentBusiness operations, logistics, and support teams within various industriesOffice settings, handling clerical and administrative tasks
Employer & Industry UsageUsed across industries like manufacturing, logistics, and corporate sectorsCommon in corporate, healthcare, education, and government offices
Search & Comparison IntentFocuses on operational support, logistics, and process managementCenters on clerical, scheduling, and administrative duties

The main difference between an Operational Assistant and an Administrative Assistant lies in their focus areas. Operational Assistants primarily support business operations and logistics, while Administrative Assistants handle clerical and office management tasks. Both roles require similar credentials but serve different functions within organizations.

More about Operational Assistant jobs
What cities are hiring for Operational Assistant jobs? Cities with the most Operational Assistant job openings:
What are the most commonly searched types of Operational jobs? The most popular types of Operational jobs are:
What states have the most Operational Assistant jobs? States with the most job openings for Operational Assistant jobs include:
What job categories do people searching Operational Assistant jobs look for? The top searched job categories for Operational Assistant jobs are:
Operational Assistant jobs near you
Infographic showing various Operational Assistant job openings in the United States as of May 2026, with employment types broken down into 1% As Needed, 72% Full Time, 24% Part Time, 1% Temporary, and 2% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $41,222 per year, or $19.8 per hour.
Operational Assistant -Dental Hygiene Clinic

Operational Assistant -Dental Hygiene Clinic

City Colleges of Chicago

Chicago, IL • On-site

$16.50 - $22.75/hr

Full-time

Medical, Dental, Vision

Posted 8 days ago

Job description

OPERATIONS ASSISTANT- DENTAL HYGIENE
MALCOLM X COLLEGE
Malcolm X College (MXC), Health Sciences Department operates a Dental Hygiene Clinic providing eligible patients with oral healthcare services including x-rays, exams, and cleanings. Services are provided by students who are supervised by MXC Faculty (licensed dental hygienists and dentists).
Services are open to the public; new patients receive a screening appointment during which time dental needs are assessed, necessary referrals are made, and eligibility for services is determined. Clinic is in operation during the Spring, Summer, and Fall semesters.
PRIMARY OBJECTIVE
Reporting to the Senior Director-Health Sciences (Dental Hygiene), the Operations Assistant-Dental Hygiene Clinic provides administrative and clinical support for the Dental Hygiene Program. This position supports compliance with the Illinois State Board of Dentistry, the Commission on Dental Accreditation (CODA), OSHA, IEMA (Illinois Emergency Management Agency), and other applicable regulatory agencies.
The Operations Assistant contributes to the coordination of daily clinic operations, maintains dental equipment and accurate records, supports quality assurance processes, and provides front-line administrative and patient support services in alignment with the mission and goals of the Dental Hygiene Program and Malcolm X College.
ESSENTIAL DUTIES
Clinical Operations and Quality Assurance
  • Maintains working knowledge of OSHA, CODA, HIPAA, and IEMA guidelines, including infection control protocols, radiation safety standards, and medical emergency procedures.
  • Maintains, monitors, and documents equipment performance, sterilization processes, water testing, and operational maintenance logs.
  • Processes and reconciles patient payments, ledgers, and chart audits while ensuring accuracy and compliance with CODA and college policies.
  • Responds to patient inquiries, concerns, and scheduling with professionalism and confidentiality.
  • Supports supply and inventory management for all clinic materials, instruments, and hazardous waste.
  • Communicates regularly and works collaboratively with clinic coordinators and the Senior Director of Dental Hygiene to support daily clinic activities and to contribute to efficient operations.
  • Assists in the sterilization area to maintain proper instrument processing procedures.

Front Desk and Patient Coordination
  • Interacts directly and professionally with patients and students in a customer-focused manner.
  • Answers incoming calls, maintains phone and voicemail systems, and schedules new and returning patient appointments.
  • Serves as a liaison between students and patients regarding appointments and follow-up care.
  • Takes accurate and detailed notes from patient voicemails and communicates relevant information to the appropriate student or clinic coordinator.
  • Maintains HIPAA compliance in all patient interactions and recordkeeping.
  • Communicates student schedule openings and coordinates patient assignments to support successful completion of curriculum and accreditation requirements.
  • Collaborates with clinic coordinators to ensure consistent communication and patient management.
  • Monitors student compliance with health and safety requirements, including immunizations, background checks, and drug screenings for work-based learning sites.

Administrative and Record Management
  • Maintains and updates electronic patient records using Dentrix, Dexis, TalEval, or similar systems to support accuracy, accessibility, and compliance with college and accreditation standards; provides routine user assistance to other staff members and reports technical issues to appropriate support personnel or vendors
  • Generates routine reports related to patient care, student clinical performance, and program data for CODA and institutional assessment.
  • Facilitates communication and transfer of patient records and referrals with outside dental and medical providers in accordance with established procedures.
  • Maintains relevant knowledge of the MXC Dental Hygiene Student Handbook and applies policies consistently in the performance of assigned duties.

Community and Institutional Alignment
  • Promotes the mission, vision, and values of Malcolm X College within the Dental Hygiene Clinic.
  • Serves as a point of contact for communications involving community members, institutional departments, and clinical partners, referring complex matters to program leadership.

REPORTING RELATIONSHIPS
Reports ToSenior Director-Health Sciences (Dental Hygiene)
Direct SupervisionNone
QUALIFICATIONS
  • High School diploma or equivalent required. Associates degree in business, healthcare, or a related field preferred.
  • Minimum of two (2) years of experience in the dental field.
  • Prior experience in dental hygiene education or clinical coordination preferred.
  • Experience with TalEval or similar clinical evaluation systems preferred.
  • Bilingual in English and Spanish strongly preferred.
  • Proficiency in dental practice management software (Dentrix or equivalent) preferred.
  • Working knowledge of OSHA standards, HIPAA, and IEMA regulations.
  • Familiarity with CODA standards preferred.
  • Strong organizational and problem-solving skills.
  • Excellent interpersonal, written, and verbal communication skills
  • Ability to work independently, prioritize and manage multiple tasks in a fast-paced environment.
  • Ability to learn and apply new software systems and procedural updates as required.
  • Demonstrated ability to work effectively in a culturally diverse environment while maintaining confidentiality.
  • Some proficiency in the use of Microsoft Office 365 (Word, Excel, PowerPoint, Outlook, Teams)

Salary range: $49,900.53 -$52,395.55
Funded by Perkins Grant
Approved by Compensation Design & StrategyDate:February 10, 2026
The intent of this job description is to provide a general description of the duties and responsibilities of this position.It is not intended to be an exhaustive set of the duties and responsibilities, nor all of the necessary qualifications to perform the work.
TBD

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