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Office Secretary Jobs in Virginia (NOW HIRING)

Alexton Incorporated

Secretary II

Lorton, VA · On-site

... secretarial support in an office, usually to one individual, and, in some cases, to the subordinate ... Will be responsible for managing support functions for the office and provides executive level ...

LAKESIDE ELECTRICAL & CONST CO INC

Secretary

Louisa, VA · On-site

$14 - $20/hr

Manage and organize office communications and correspondence. * Schedule appointments and maintain calendars for team members. * Assist with document preparation and filing systems. * Provide ...

Arlington ISD

Secretary - Elementary

Arlington, VA · On-site

To provide secretarial services for the principal and to facilitate the efficient operations of the school office. Qualifications: * High school diploma or equivalent from an accredited institution ...

Arlington ISD

Secretary - Elementary

Arlington, VA · On-site

To provide secretarial services for the principal and to facilitate the efficient operations of the school office. Qualifications: * High school diploma or equivalent from an accredited institution ...

State of Virginia

Press Secretary

Richmond, VA · On-site

$85K - $95K/yr

Office of the Governor Location: Patrick Henry Building Agency Website: Recruitment Type: General Public - G Job Duties The Office of Governor Abigail Spanberger is seeking a Press Secretary. The ...

W3Global Inc.

Legal Secretary Assistant

Arlington, VA · On-site

$65K - $80K/yr

A Northern Virginia commercial real estate law firm, has an immediate opening for a full-time legal secretary/assistant in our Arlington office. We are looking for a legal secretary/assistant with ...

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All JobsOffice Secretary JobsOffice Secretary Jobs in Virginia

Office Secretary information

See Virginia salary details

$25.3K

$46.6K

$63K

How much do office secretary jobs pay per year?

As of Sep 3, 2026, the average yearly pay for office secretary in Virginia is $46,610.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,700.00 and $55,500.00 per year, depending on experience, location, and employer.

What is an office secretary?

Office secretaries are administrative professionals who handle a variety of organizational and clerical tasks in an office setting. Their responsibilities often include managing schedules, answering phone calls, preparing documents, filing records, and supporting other staff members with administrative tasks. Office secretaries play a critical role in ensuring the smooth operation of daily office activities by maintaining communication, organizing information, and providing essential support to management and employees.

What does an office secretary do?

An office secretary performs administrative tasks for a company. Daily duties may include handling phone calls, arranging orders through vendors, restocking office supplies, and helping with document requests and filing. Other responsibilities vary based on the company and the industry. Qualifications for office secretaries include good time management skills and strong organizational abilities. You find office secretaries in many different sectors, including business, law, and government agencies.

What are the key skills and qualifications needed to thrive as an office secretary, and why are they important?

To thrive as an Office Secretary, you need strong organizational abilities, attention to detail, and proficiency in office administration, usually supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, scheduling systems, and office equipment is essential. Excellent communication, multitasking, and interpersonal skills help you manage tasks efficiently and maintain a positive work environment. These skills and qualities are crucial for ensuring smooth office operations and effective support for colleagues and management.

What are some common challenges faced by office secretaries, and how can they be effectively managed?

Office secretaries often juggle multiple tasks simultaneously, such as scheduling meetings, managing correspondence, and supporting various departments. A common challenge is prioritizing urgent requests while maintaining accuracy and efficiency. Developing strong organizational skills, staying adaptable, and utilizing digital tools for scheduling and document management can help manage these demands. Open communication with supervisors and team members also ensures clear expectations and smoother workflow.

What is the difference between Office Secretary vs Administrative Assistant?

AspectOffice SecretaryAdministrative Assistant
CredentialsHigh school diploma or equivalent; some roles may prefer certificationsHigh school diploma; some roles may require additional certifications or training
Work EnvironmentFront desk, reception area, administrative officesVaried settings including offices, departments, or remote
Employer & Industry UsageCommon in corporate, healthcare, legal, and educational sectorsWidely used across industries for administrative support roles
Primary ResponsibilitiesAnswering phones, greeting visitors, scheduling appointmentsManaging correspondence, organizing files, supporting staff

While both roles involve administrative tasks, an Office Secretary typically focuses on front-desk duties and direct communication, whereas an Administrative Assistant provides broader support to teams and management. The roles often overlap, but the Office Secretary is more customer-facing, and the Administrative Assistant handles more detailed organizational tasks.

Do office secretaries make good money?

Office secretaries typically earn a median annual salary that varies by location and experience, with many earning between $30,000 and $50,000. Salaries can increase with skills in office management, proficiency in software like Microsoft Office, and additional certifications. The role often offers regular hours and opportunities for advancement within administrative support fields.
More about Office Secretary jobs

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What job categories do people searching Office Secretary jobs in Virginia look for?

The top searched job categories for Office Secretary jobs in Virginia are:

What cities in Virginia are hiring for Office Secretary jobs?

Cities in Virginia with the most Office Secretary job openings:

What are popular job titles related to Office Secretary jobs in VA?

For Office Secretary jobs in VA, the most frequently searched job titles are:

Office Secretary jobs near you
Infographic showing various Office Secretary job openings in Virginia as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 18% Part Time, and 2% Contract. Highlights an 87% Physical, 5% Hybrid, and 8% Remote job distribution, with an average salary of $46,610 per year, or $22.4 per hour.

Front Office Secretary/Service Coordinator

Culligan 67MD

Salem, VA • On-site

$14 - $17/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 2 days ago

New

Job description

Benefits:
  • 401(k)
  • Competitive salary
  • Dental insurance
  • Health insurance
  • Paid time off
  • Training & development
  • Vision insurance

We are looking for the right person to be our full-time Front Office Secretary/Service Coordinator. You must be a team player as you are not alone in this role. You are one of two in the front office that greet our valued customers either in person or on the phone providing the support and assistance they need. Our work is focused on treating problem water and ensuring safe water in homes. 
 
The goal of the office is to provide great customer service with excellent communication to all individuals both internal and external.
 
Responsibilities will include, but are not limited to:
  • Provide excellent customer service in a courteous and professional manner while providing general support to customers either in person or on the phone.
  • Answer, screen, and direct telephone callers to appropriate personnel and take messages as necessary.
  • Actively listen to customers and handle stressful situations with compassion and empathy. Recording the customer complaints or answering customers' questions regarding service and deliveries.
  • Provide excellent communication with staff and customers. 
  • Schedule service and delivery appointments and maintain / update appointment calendars.
  • Data entry utilizing proprietary software, Excel, and Word
  • Compute charges for merchandise or services and receive/progress payments, including credit card transactions.
  • Enter and proofread data and other information, such as records or reports.
  • Notify supervisor of issues/problems that arise in the appropriate manner.
  • Distribute mail on a daily basis including UPS/Fed-Ex/USPS packages.  
  • Perform other clerical duties such as filing, scanning, photocopying, and faxing.
  • Provide clerical support to service and sales departments as needed.
  • Ensure reception area is tidy and presentable
Skills
  • Professional attitude and appearance.
  • Proven work experience as a Receptionist, Front Office Representative, CSR or similar role.
  • Proficient computer skills and knowledge of Microsoft Office.
  • Excellent ability to communicate both verbally and in writing.
  • Excellent interpersonal and customer service skills, including telephone etiquette.
  • Hands-on experience with office equipment (e.g. fax machines and printers).
  • Ability to adapt to frequent change and meet deadlines.
  • Excellent organizational skills, able to multitask and having time-management skills, with the ability to prioritize tasks.
  • Analytical and problem-solving skills with attention to detail.
  • Ability to adapt and be flexible in a rapidly changing environment, be patient, accountable, proactive, take initiative and work effectively on a team or independently.
Additional training will be provided.
NO PHONE CALLS PLEASE