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Office Secretary Jobs in Virginia (NOW HIRING)

CTE BF

Secretary III

Hampton, VA · On-site

... and office duties. May involve coordinating the work of other clerical personnel. Requires ... the secretarial level and forwarding the remaining calls/mail to supervisor with pertinent ...

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Office Secretary information

See Virginia salary details

$25.3K

$46.6K

$63K

How much do office secretary jobs pay per year?

As of Sep 8, 2026, the average yearly pay for office secretary in Virginia is $46,610.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,700.00 and $55,500.00 per year, depending on experience, location, and employer.

What is an office secretary?

Office secretaries are administrative professionals who handle a variety of organizational and clerical tasks in an office setting. Their responsibilities often include managing schedules, answering phone calls, preparing documents, filing records, and supporting other staff members with administrative tasks. Office secretaries play a critical role in ensuring the smooth operation of daily office activities by maintaining communication, organizing information, and providing essential support to management and employees.

What does an office secretary do?

An office secretary performs administrative tasks for a company. Daily duties may include handling phone calls, arranging orders through vendors, restocking office supplies, and helping with document requests and filing. Other responsibilities vary based on the company and the industry. Qualifications for office secretaries include good time management skills and strong organizational abilities. You find office secretaries in many different sectors, including business, law, and government agencies.

What are the key skills and qualifications needed to thrive as an office secretary, and why are they important?

To thrive as an Office Secretary, you need strong organizational abilities, attention to detail, and proficiency in office administration, usually supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, scheduling systems, and office equipment is essential. Excellent communication, multitasking, and interpersonal skills help you manage tasks efficiently and maintain a positive work environment. These skills and qualities are crucial for ensuring smooth office operations and effective support for colleagues and management.

What are some common challenges faced by office secretaries, and how can they be effectively managed?

Office secretaries often juggle multiple tasks simultaneously, such as scheduling meetings, managing correspondence, and supporting various departments. A common challenge is prioritizing urgent requests while maintaining accuracy and efficiency. Developing strong organizational skills, staying adaptable, and utilizing digital tools for scheduling and document management can help manage these demands. Open communication with supervisors and team members also ensures clear expectations and smoother workflow.

What is the difference between Office Secretary vs Administrative Assistant?

AspectOffice SecretaryAdministrative Assistant
CredentialsHigh school diploma or equivalent; some roles may prefer certificationsHigh school diploma; some roles may require additional certifications or training
Work EnvironmentFront desk, reception area, administrative officesVaried settings including offices, departments, or remote
Employer & Industry UsageCommon in corporate, healthcare, legal, and educational sectorsWidely used across industries for administrative support roles
Primary ResponsibilitiesAnswering phones, greeting visitors, scheduling appointmentsManaging correspondence, organizing files, supporting staff

While both roles involve administrative tasks, an Office Secretary typically focuses on front-desk duties and direct communication, whereas an Administrative Assistant provides broader support to teams and management. The roles often overlap, but the Office Secretary is more customer-facing, and the Administrative Assistant handles more detailed organizational tasks.

Do office secretaries make good money?

Office secretaries typically earn a median annual salary that varies by location and experience, with many earning between $30,000 and $50,000. Salaries can increase with skills in office management, proficiency in software like Microsoft Office, and additional certifications. The role often offers regular hours and opportunities for advancement within administrative support fields.
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Office Secretary jobs near you
Infographic showing various Office Secretary job openings in Virginia as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 18% Part Time, and 2% Contract. Highlights an 87% Physical, 5% Hybrid, and 8% Remote job distribution, with an average salary of $46,610 per year, or $22.4 per hour.

Secretary (Office Automation)

US Department of Veterans Affairs

Roanoke, VA • On-site

Other

Posted 3 days ago

New

U.S. Department Of Veterans Affairs rating

8.1

Company rating: 8.1 out of 10

Based on 673 frontline employees who took The Breakroom Quiz

52nd of 297 rated public sector bodies

Job description

Job Title

Secretary (Office Automation)

Job Description

Major duties include but are not limited to:

  • Exercises control over supervisor's appointments with complete authority for commitments of time; establishing priorities at own discretion; setting up, rearranging, and when necessary, coordinating meetings with staff offices
  • Maintains a calendar of future events for up to the next 12 months, on monthly, bimonthly, and weekly basis
  • Receives and processes all correspondence and documents transmitted through the Executive Office for review, approval and signature
  • Prepares responses on routine correspondence, including memoranda, reports, etc. (written and electronic) on own initiative
  • Makes appointments; cancels and accepts invitations; and checks requirements for engagements
  • Tracks Medical Center memoranda timeliness and reviews incoming memoranda for quad review to ensure proper format and inclusion of necessary information
  • Ensures correspondence conforms to regulations and special policies of the Medical Center
  • Plans conferences, major inspections, visits by high ranking officials and other information that may have an impact on scheduling appointments and activities for the supervisor
  • Assumes responsibility for ensuring requests for action or information from the Executive Office are made known to the responsible personnel in the absence of the supervisor
  • Serves as liaison between the management staff and supervisor by providing accurate, timely information and advice on procedures, reports, requirements, and other matters necessary to implement policies, directives, and instruction for the VAMC
  • Establishes Executive Office secretarial policies and procedures and provides guidance for medical center clerical staff
  • Serves as the timekeeper for assigned groups

Work Schedule: Monday-Friday, 7:45am - 4:30pm

Telework: Not authorized

Virtual: This is not a virtual position.

Position Description/PD#: Secretary (Office Automation)/ PD022120

Relocation/Recruitment Incentives: Not authorized

Critical Skills Incentive (CSI): Not approved

Permanent Change of Station (PCS): Not authorized

PCS Appraised Value Offer (AVO): Not authorized

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