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Teaching Secretary Jobs in Virginia (NOW HIRING)

Chesterfield

$27K - $46K/yr

Our outstanding teachers, support staff members and leaders are top-notch educators whom others ... Provides secretarial support to the office. Performs a variety of moderately complex work within ...

Kent County Maryland

Office/Clinic Assistant

Warrenton, VA · On-site

$16.75 - $22/hr

Ability to perform various clerical and secretarial work accurately and quickly, to communicate ... Provide support to teachers and the administration team preparing for the school day. * Support the ...

Kent County

Office/Clinic Assistant

Warrenton, VA · On-site

$16.75 - $22/hr

Ability to perform various clerical and secretarial work accurately and quickly, to communicate ... Provide support to teachers and the administration team preparing for the school day. * Support the ...

Kent County MD

Office/Clinic Assistant

Warrenton, VA · On-site

$16.75 - $22/hr

Ability to perform various clerical and secretarial work accurately and quickly, to communicate ... Provide support to teachers and the administration team preparing for the school day. * Support the ...

Kent County MD

Office/Clinic Assistant

Warrenton, VA · On-site

$16.75 - $22/hr

Ability to perform various clerical and secretarial work accurately and quickly, to communicate ... Provide support to teachers and the administration team preparing for the school day. * Support the ...

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Teaching Secretary information

What are the key skills and qualifications needed to thrive as a teaching secretary, and why are they important?

To thrive as a Teaching Secretary, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a relevant diploma or certificate. Familiarity with educational software, word processing tools, and student information systems is typically required. Excellent communication, multitasking, and discretion are important soft skills for liaising with staff, students, and parents. These skills ensure smooth administrative operations, accurate record-keeping, and effective support for educational staff.

What is the difference between Teaching Secretary vs School Administrator?

AspectTeaching SecretarySchool Administrator
CredentialsTypically requires administrative or secretarial experience, often with a high school diploma or equivalentRequires higher education, often a degree in education, administration, or related fields
Work EnvironmentOffice within a school, supporting teachers and staffBroader school environment, overseeing overall school operations
Employer & Industry UsageUsed in schools to support daily administrative tasksUsed in educational institutions for leadership and management roles
Common Search & ComparisonOften compared for administrative support roles in schoolsCompared for leadership and management positions in education

The main difference between a Teaching Secretary and a School Administrator lies in their responsibilities and qualifications. Teaching Secretaries focus on administrative support within the school, while School Administrators oversee broader operations and management. Both roles are essential in the educational environment but serve different functions.

What is a teaching secretary?

Teaching Secretaries are administrative professionals who provide support to teachers, academic departments, or educational institutions. Their duties often include managing schedules, organizing teaching materials, handling correspondence, maintaining records, and assisting with classroom logistics. They play a crucial role in ensuring that teachers can focus on instructional duties by managing many of the day-to-day administrative tasks. Teaching Secretaries may also help coordinate events, communicate with students and parents, and support other educational activities as needed.

How does a teaching secretary typically interact with faculty and students on a daily basis?

A Teaching Secretary serves as a key liaison between faculty, students, and administration, often managing communications, scheduling, and classroom logistics. On a daily basis, they may coordinate meetings, handle correspondence, assist with the preparation of teaching materials, and respond to student inquiries. Their role requires excellent organizational and interpersonal skills to ensure smooth operations and effective support for both teaching staff and students.
What are popular job titles related to Teaching Secretary jobs in Virginia? For Teaching Secretary jobs in Virginia, the most frequently searched job titles are:
What job categories do people searching Teaching Secretary jobs in Virginia look for? The top searched job categories for Teaching Secretary jobs in Virginia are:
What cities in Virginia are hiring for Teaching Secretary jobs? Cities in Virginia with the most Teaching Secretary job openings:
Teaching Secretary jobs near you
Infographic showing various Teaching Secretary job openings in Virginia as of August 2026, with employment types broken down into 1% As Needed, 64% Full Time, 32% Part Time, 1% Temporary, and 2% Contract. Highlights an 82% Physical, and 18% Remote job distribution.

School Secretary - Main Office

Manassas Park City Schools

Manassas, VA

Full-time

Re-posted 3 days ago

Job description

       Manassas Park City Schools
100 Park Central Plaza, Suite 300
Manassas Park, Virginia 20111

      
POSITION:  School Secretary -  Main Office
 Salary/Hours: 
  • Non-exempt -  Classified Salary Scale https://www.mpark.net/departments/human_resources 
  • Position Length: 220 days
  • Hours: 7.5 hours per day
JOB SUMMARY:  The school secretary position performs intermediate skilled and responsible administrative work related to the operation of the main office. The position provides administrative support to the school administration and teaching staff. The school secretary reports to the building assistant principals and principal.
REQUISITE EDUCATION AND SKILLS:
  • High school diploma or general education (GED) certificate, two years of general office experience (preferably school-based), with one year of computerized databases
  • Strong oral and written communication skills, bi-lingual in English and Spanish required
  • Considerable knowledge of general office procedures, secretarial techniques, computer equipment usage and required software (Microsoft Office Suite)
  • Knowledge of school office operations and confidentiality requirements for student information
  • Ability to communicate courteously and tactfully with students, teachers, parents, and the general public
  • Must possess good organizational skills
  • Ability to work in a fast-paced environment and handle multiple tasks
  • Ability to work independently with a minimum amount of supervision and treat information with confidentiality
  • Ability to work well with others; ability to develop and maintain effective working relationships with faculty, students, and parents.
ESSENTIAL JOB RESPONSIBILITIES AND DUTIES: (including but not limited to the following)
 
  • Greets visitors to the school and answers the telephone
  • Provides Spanish language translation support, both written and conversational to assist building administrators, specialists, teachers and parents
  • Schedules parent meetings and may facilitate parent meetings as an interpreter of Spanish/English discussions between building administrators or teachers and families as it pertains to attendance and truancy
  • Maintains records/files/reports pertaining to such matters as enrollment, attendance, student information, and prepares reports as required
  • Prepares correspondence and other school related documents, including those related to attendance, truancy, discipline, in English and/or Spanish
  • Receives, sorts, opens and routes incoming mail
  • Attends court for attendance and truancy cases as needed
  • Performs accurate, responsible, and confidential computerized student information processing and reporting following local directives and state guidelines
  • Communicates orally and in writing with school employees, students, parents, and the public with guidance from the principal
  • Provides clerical support and assistance to the building administrators
  • Supervises and trains student office workers
  • Ensures substitutes sign in daily to the division timesheet system
  • Conducts home visits for attendance and truancy cases as needed
  • Performs other duties as assigned.
PHYSICAL REQUIREMENTS
Must have the ability to effectively communicate and interact with other staff and the public through the use of the telephone and personal contact as normally defined by the ability to see, read, talk, hear, handle, or feel objects and controls. Physical capability to effectively use and operate various items of office related equipment such as, but not limited to, a personal computer, calculator, copier, and fax machine. Some climbing, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, grasping, and repetitive motions will be required. 
CLEARANCES (Conditions for employment): 
  • Criminal Justice Fingerprint/Background Clearance
  • Tuberculosis Screening 
EQUAL OPPORTUNITY EMPLOYER 
Manassas Park City Schools assures Equal Employment Opportunities and equal education opportunities for employees and students as required by Federal and State Orders and Laws. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks. This job description is intended to accurately reflect the position activities and requirements. However, management and administration reserve the right to modify, add, or remove duties and assign other duties as necessary. It is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills, or working conditions associated with the position.                                                                         











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