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Teaching Secretary Jobs in Virginia (NOW HIRING)

Arlington ISD

Secretary - Elementary

Arlington, VA · On-site

Support/Hourly - Position - Secretary - Campus Job Number 0000764909 Start Date Open Date 06/01 ... Schedule appointments for principals, assistant principal(s), teachers, and maintain calendar.

Arlington ISD

Secretary - Elementary

Arlington, VA · On-site

Support/Hourly - Position - Secretary - Campus Job Number 0000764909 Start Date Open Date 06/01 ... Schedule appointments for principals, assistant principal(s), teachers, and maintain calendar.

Chesterfield

$27K - $46K/yr

Our outstanding teachers, support staff members and leaders are top-notch educators whom others ... Provides secretarial support to the office. Performs a variety of moderately complex work within ...

Chesterfield

$27K - $46K/yr

Our outstanding teachers, support staff members and leaders are top-notch educators whom others ... Provides secretarial support to the office. Performs a variety of moderately complex work within ...

Kent County MD

Office/Clinic Assistant

Warrenton, VA · On-site

$16.75 - $22/hr

Ability to perform various clerical and secretarial work accurately and quickly, to communicate ... Provide support to teachers and the administration team preparing for the school day. * Support the ...

Kent County MD

Office/Clinic Assistant

Warrenton, VA · On-site

$16.75 - $22/hr

Ability to perform various clerical and secretarial work accurately and quickly, to communicate ... Provide support to teachers and the administration team preparing for the school day. * Support the ...

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Teaching Secretary information

What is a teaching secretary?

Teaching Secretaries are administrative professionals who provide support to teachers, academic departments, or educational institutions. Their duties often include managing schedules, organizing teaching materials, handling correspondence, maintaining records, and assisting with classroom logistics. They play a crucial role in ensuring that teachers can focus on instructional duties by managing many of the day-to-day administrative tasks. Teaching Secretaries may also help coordinate events, communicate with students and parents, and support other educational activities as needed.

How does a teaching secretary typically interact with faculty and students on a daily basis?

A Teaching Secretary serves as a key liaison between faculty, students, and administration, often managing communications, scheduling, and classroom logistics. On a daily basis, they may coordinate meetings, handle correspondence, assist with the preparation of teaching materials, and respond to student inquiries. Their role requires excellent organizational and interpersonal skills to ensure smooth operations and effective support for both teaching staff and students.

What are the key skills and qualifications needed to thrive as a teaching secretary, and why are they important?

To thrive as a Teaching Secretary, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a relevant diploma or certificate. Familiarity with educational software, word processing tools, and student information systems is typically required. Excellent communication, multitasking, and discretion are important soft skills for liaising with staff, students, and parents. These skills ensure smooth administrative operations, accurate record-keeping, and effective support for educational staff.

What is the difference between Teaching Secretary vs School Administrator?

AspectTeaching SecretarySchool Administrator
CredentialsTypically requires administrative or secretarial experience, often with a high school diploma or equivalentRequires higher education, often a degree in education, administration, or related fields
Work EnvironmentOffice within a school, supporting teachers and staffBroader school environment, overseeing overall school operations
Employer & Industry UsageUsed in schools to support daily administrative tasksUsed in educational institutions for leadership and management roles
Common Search & ComparisonOften compared for administrative support roles in schoolsCompared for leadership and management positions in education

The main difference between a Teaching Secretary and a School Administrator lies in their responsibilities and qualifications. Teaching Secretaries focus on administrative support within the school, while School Administrators oversee broader operations and management. Both roles are essential in the educational environment but serve different functions.

What are popular job titles related to Teaching Secretary jobs in Virginia?

For Teaching Secretary jobs in Virginia, the most frequently searched job titles are:

What job categories do people searching Teaching Secretary jobs in Virginia look for?

The top searched job categories for Teaching Secretary jobs in Virginia are:

What cities in Virginia are hiring for Teaching Secretary jobs?

Cities in Virginia with the most Teaching Secretary job openings:

Teaching Secretary jobs near you
Infographic showing various Teaching Secretary job openings in Virginia as of August 2026, with employment types broken down into 1% As Needed, 64% Full Time, 32% Part Time, 1% Temporary, and 2% Contract. Highlights an 82% Physical, and 18% Remote job distribution.

Secretary - Elementary

Arlington ISD

Arlington, VA • On-site

Full-time

This job post has expired today. Applications are no longer accepted.

Arlington Independent School District rating

7.6

Company rating: 7.6 out of 10

Based on 22 frontline employees who took The Breakroom Quiz

166th of 640 rated elementary and secondary schools

Job description

Support/Hourly - Position - Secretary - Campus

Job Number 0000764909

Start Date

Open Date 06/01/2026

Closing Date

Primary Purpose:

  • To provide secretarial services for the principal and to facilitate the efficient operations of the school office.

Qualifications:

  • High school diploma or equivalent from an accredited institution (required)

Special Knowledge/Skills:

  • Good Clerical Skills
  • Good Telephone & Interpersonal Communication Skills
  • Computer knowledge/experience
  • Working knowledge of bookkeeping
  • Working knowledge of TEAMS

Minimum Experience:

  • Two years of educational secretarial/clerical experience or fifteen hours or more of college business courses.

Major Responsibilities:

  • Schedule appointments for principals, assistant principal(s), teachers, and maintain calendar.
  • Accepts phone calls for principal and assistant principals.
  • Types correspondence, memos, handbooks, reports, agendas, etc.
  • Administers the school's activity fund.
    • Sets up books according to AISD guidelines.
    • Receives receipts and deposits all monies.
    • Balances books monthly and submits reports.
    • Writes and co-signs checks for activity fund expenditures.
  • Maintains school budget.
    • Enters on computer after principal and central office approval.
    • Places orders, types purchase orders, enters receiving reports.
    • Tracks spending.
  • Keeps inventory of office supplies.
  • Maintains office files.
  • Attends in-service meetings as requested by the principal and other school district administration.
  • Maintains Board Policy Manual.
  • Maintains attendance records for professional staff.
    • Prepares faculty and staff absentee forms.
    • Prepares substitute forms.
    • Submits monthly reports to AISD Payroll Department for 1 and 2 above.
    • Types time cards for hourly employees and submits them to payroll.
    • Assists in securing substitutes in an emergency.

Shared responsibilities and Duties

  • Assists as receptionist.
  • Assists with mail.
  • Assists in clinic as needed.

Performs other duties as assigned.

Duty Days 212

Pay Grade Admin Support 4

What Arlington Independent School District employees say

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