Police Secretary Jobs in Virginia (NOW HIRING)

Executive Secretary
Job no: 5105421
Work type: Full-Time (Salaried)
Location: Suffolk, Virginia
Categories: Administrative Services
Title: Executive Secretary DSP00522
State Role Title: Admin and Office Spec III
Hiring Range: Negotiable and Commensurate with Experience.
Pay Band: 3
Agency: Department of State Police
Location: Suffolk, Virginia
Agency Website: vsp.virginia.gov
Recruitment Type: Agency Employee Only - A
Job Duties
About the Position:
The Virginia State Police (VSP) is seeking to hire an Executive Secretary at the Division V Headquarters in Suffolk, Virginia. The job duties for this position include but are not limited to:
• Serving as the Office Manager, by prioritizing and organizing Division workflow, and conducting all scheduling of assignments, deadlines, responses, and meetings.
• Serving as the Record Clerk for Division and ensuring compliance with Department Record Management Program and VA Public Records Act.
• Providing Administrative Assistance and Support to the Division and Area staff.
• Preparing statistical reports and entering required data for mandated reporting.
• Composing routine and confidential correspondence and reports.
About the Agency:
We're more than a law enforcement agency - we're a team of problem-solvers, innovators, and public servants shaping Virginia's future. At VSP, your skills make an impact that reaches every community across the Commonwealth. If you're ready for meaningful work, real growth, and a supportive culture that feels like family, your next career starts here.
Minimum Qualifications
Knowledge:
• Of Department administrative and general office policies and procedures.
• Of standard office filing systems.
• Of proper grammar, spelling, and punctuation.
Skills:
• In the use of computers and using Microsoft Office applications.
• In operating automated office equipment.
Ability:
• To coordinate the office workflow.
• To prioritize work to meet established deadlines.
• To prepare correspondence, reports, and memoranda.
• To communicate effectively orally and in writing in English.
• To work with Department staff, executives and the public.
• To work independently and as a member of a team.
• To follow written and oral procedures and guidelines.
• Secretarial and administrative experience required.
• Must be qualified to serve as a Notary Public.
• High school diploma or equivalent.
Additional Considerations
N/A
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.
Elements of the selection process include the screening of application(s); the interviewing of qualified candidate(s), to include pre-employment testing, a presentation and/or a work sample, if applicable; salary negotiation(s) if applicable; a background investigation; and a medical evaluation if applicable. The anticipated duration of the pre-employment process is determined by the successful completion of the above items.
Applications, cover letters and/or resumes shall only be accepted on-line through the PageUp recruitment management system at https://jobs.virginia.gov and must be received by 11:55 P. M. on May 29, 2026. Please limit resumes to four pages and cover letters to one page. Any additional attachments received in excess of this will not be considered.
PageUp provides confirmation of receipt of your application, resume and/or cover letter submitted successfully. Please refer to your PageUp account to check the status of your application for this position. For questions, please contact the Talent Acquisition & Employee Relations Section of the Human Resources Division at professionalemployment@vsp.virginia.gov.
It is the policy of the Department of State Police (the Department) that all aspects of human resource management be conducted without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists); sex; color; national origin; religion; sexual orientation; gender identity or expression; age; veteran status; political affiliation; disability; genetic information; and pregnancy, childbirth, or related medical conditions.
This policy shall be adhered to in all aspects of Departmental employment practices. It does not permit the lowering of bona fide job requirements, performance criteria, or qualifications to give preference to any state employee or applicant for state employment based on the above prohibitions.
REASONABLE ACCOMMODATIONS ARE AVAILABLE UPON REQUEST
(V)alor (S)ervice (P)ride
In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.
Advertised: 22 May 2026 Eastern Daylight Time
Applications close: 29 May 2026 Eastern Daylight Time
Whatsapp Facebook LinkedIn Email App