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Teaching Secretary Jobs in Virginia (NOW HIRING)

Chesapeake Public Schools

Substitute-Clerical

Chesapeake, VA · On-site

$16.50 - $21.50/hr

SUBSTITUTE SCHOOL CLERICAL/SECRETARY Department: Multiple - Substitute GENERAL PURPOSE This ... Assists students and teachers. * Issues visitor passes to all who enter school. * Reconciles bank ...

ClearanceJobs

Customer Service Rep I Jobs

Chester, VA · On-site

$15 - $20.25/hr

Instructing - Teaching others how to do something. * Troubleshooting - Determining causes of ... Minimum 6 months customer service/secretarial/telemarketing experience required. * Must be able to ...

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Teaching Secretary information

What is a teaching secretary?

Teaching Secretaries are administrative professionals who provide support to teachers, academic departments, or educational institutions. Their duties often include managing schedules, organizing teaching materials, handling correspondence, maintaining records, and assisting with classroom logistics. They play a crucial role in ensuring that teachers can focus on instructional duties by managing many of the day-to-day administrative tasks. Teaching Secretaries may also help coordinate events, communicate with students and parents, and support other educational activities as needed.

How does a teaching secretary typically interact with faculty and students on a daily basis?

A Teaching Secretary serves as a key liaison between faculty, students, and administration, often managing communications, scheduling, and classroom logistics. On a daily basis, they may coordinate meetings, handle correspondence, assist with the preparation of teaching materials, and respond to student inquiries. Their role requires excellent organizational and interpersonal skills to ensure smooth operations and effective support for both teaching staff and students.

What are the key skills and qualifications needed to thrive as a teaching secretary, and why are they important?

To thrive as a Teaching Secretary, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a relevant diploma or certificate. Familiarity with educational software, word processing tools, and student information systems is typically required. Excellent communication, multitasking, and discretion are important soft skills for liaising with staff, students, and parents. These skills ensure smooth administrative operations, accurate record-keeping, and effective support for educational staff.

What is the difference between Teaching Secretary vs School Administrator?

AspectTeaching SecretarySchool Administrator
CredentialsTypically requires administrative or secretarial experience, often with a high school diploma or equivalentRequires higher education, often a degree in education, administration, or related fields
Work EnvironmentOffice within a school, supporting teachers and staffBroader school environment, overseeing overall school operations
Employer & Industry UsageUsed in schools to support daily administrative tasksUsed in educational institutions for leadership and management roles
Common Search & ComparisonOften compared for administrative support roles in schoolsCompared for leadership and management positions in education

The main difference between a Teaching Secretary and a School Administrator lies in their responsibilities and qualifications. Teaching Secretaries focus on administrative support within the school, while School Administrators oversee broader operations and management. Both roles are essential in the educational environment but serve different functions.

What are popular job titles related to Teaching Secretary jobs in Virginia?

For Teaching Secretary jobs in Virginia, the most frequently searched job titles are:

What job categories do people searching Teaching Secretary jobs in Virginia look for?

The top searched job categories for Teaching Secretary jobs in Virginia are:

What cities in Virginia are hiring for Teaching Secretary jobs?

Cities in Virginia with the most Teaching Secretary job openings:

Teaching Secretary jobs near you
Infographic showing various Teaching Secretary job openings in Virginia as of August 2026, with employment types broken down into 1% As Needed, 64% Full Time, 32% Part Time, 1% Temporary, and 2% Contract. Highlights an 82% Physical, and 18% Remote job distribution.

Substitute-Clerical

Chesapeake Public Schools

Chesapeake, VA • On-site

$16.50 - $21.50/hr

Full-time

Re-posted 18 days ago

Key responsibilities

  • Serves as primary clerical support to the Principal and staff.

  • Prepares, maintains files and records, and handles routine administrative tasks.

  • Assists with scheduling, issuing passes, reconciling bank statements, and maintaining attendance, personnel, and payroll records.

Chesapeake Public Schools rating

6.7

Company rating: 6.7 out of 10

Based on 22 frontline employees who took The Breakroom Quiz

339th of 644 rated elementary and secondary schools

Job description

Requirements
To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.
SUBSTITUTE SCHOOL CLERICAL/SECRETARY
Department: Multiple - Substitute
GENERAL PURPOSE
This position performs difficult skilled clerical work preparing and maintaining fiscal and related school records and serving as clerical support. Work is performed under general supervision. Supervision may be exercised over other clerical positions.
ESSENTIAL JOB FUNCTIONS
  • Serves as primary clerical support to the Principal and staff.
  • Serves as school receptionist.
  • Prepares and maintains files and records.
  • Serves as KRONOS timekeeper as needed.
  • Serves as the bookkeeper.
  • Assists students and teachers.
  • Issues visitor passes to all who enter school.
  • Reconciles bank statements.
  • Issues purchase requisitions and purchase orders.
  • Prepares and submits teacher absentee reports.
  • Sorts and distributes school mail.
  • Prepares files and records for entering and withdrawing students.
  • Writes absentee and tardy slips; issues passes.
  • Handles a variety of routine technical and administrative assignments.
  • Composes and types letters and memoranda in conformance with school policies or from brief instructions.
  • Sets up and maintains office procedures and filing systems.
  • Meets and screens visitors.
  • Answers telephone and processes mail.
  • Serves as property clerk and maintains inventory records.
  • Assists with scheduling substitutes.
  • Maintains attendance, personnel, and payroll records.
  • Types letters and memos, reports, bulletins, agendas, invoices, schedules, manuals, student files, and records.
  • Maintains payroll, personnel, and KRONOS records.
  • Performs other related duties as required/assigned.

MINIMUM QUALIFICATIONS
  • High school diploma or its equivalent.
  • At least four years of experience in clerical work, preferably in a school setting.

KNOWLEDGE, SKILLS, AND ABILITIES
  • Knowledge of standard office practices, procedures, and equipment.
  • Knowledge of school system routine and procedures.
  • Knowledge of business English, spelling, and math.
  • Skill in preparing and maintaining computerized records and systems.
  • Skill in typing accurately at a reasonable rate of speed.
  • Skill in planning and supervising the work of others.
  • Ability to establish and maintain effective working relationships with associates.
  • Ability to work under pressure.
  • Ability to organize and perform work independently.
  • Ability to meet the public effectively;

WORKING CONDITIONS & PHYSICAL REQUIREMENTS
  • Work environment is primarily inside, where the noise and temperature levels are moderate; the worker is not subject to adverse environmental conditions.
  • This is sedentary work requiring the exertion of up to 10 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects.
  • Work requires stooping, kneeling, reaching, lifting, fingering, and repetitive motions; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels, and to receive detailed information through oral communications and/or to make fine distinctions in sound; visual acuity is required for color perception, preparing and analyzing written or computer data, visual inspection involving small defects and/or small parts, use of measuring devices, operation of machines, determining the accuracy and thoroughness of work, and observing general surroundings and activities.

Application Procedure:
Your application will remain active for one calendar year in which you apply. You may edit your profile by logging back into the online application system. Include any changes in address or telephone number.

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