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Medical Secretary Jobs in Virginia (NOW HIRING)

GI Alliance

Pharmacy Medical Secretary (31765)

Woodbridge, VA · On-site

$18.75 - $22.75/hr

Medical Secretary Department: Pharmacy Program Immediate Supervisor Title: Pharmacy Manager Job Supervisory Responsibilities: None General Summary: A nonexempt position responsible for performing a ...

COLON & RECTAL SPECIALISTS

Secretary

Mechanicsville, VA · On-site

$19 - $22.75/hr

Medical Receptionists/Secretary Administrator Job Responsibilities: * Maintains operations by following policies and procedures. * Welcome patients and visitors to the Practice. * Front desk check-in ...

VHC Health

Unit Secretary, Medical Oncology

Arlington, VA · On-site

$48K/yr

Position TitleUnit Secretary, Medical Oncology Purpose & Scope: The Unit Secretary (US) is responsible for performing a variety of receptionist and clerical duties relating to the updating and ...

VHC Health

Unit Secretary, Medical Oncology

Arlington, VA · On-site

$17.42 - $26.82/hr

Position Title Unit Secretary, Medical Oncology Purpose & Scope: The Unit Secretary (US) is responsible for performing a variety of receptionist and clerical duties relating to the updating and ...

Cherokee Federal

Secretary I

Alexandria, VA · On-site

Estimated Starting Salary Range for Secretary I 20-26/hour +5.55/hour Health and Welfare Benefit Full-time benefits include Medical, Dental, Vision, 401K, and other possible benefits as provided.

Cherokee Federal

Secretary I

Alexandria, VA · On-site

Full-time benefits include Medical, Dental, Vision, 401K, and other possible benefits as provided. Benefits are subject to change with or without notice. Secretary I Responsibilities Include:

ClearanceJobs

Secretary I Jobs

Alexandria, VA · On-site

Estimated Starting Salary Range for Secretary I 20-26/hour +5.55/hour Health and Welfare Benefit Full-time benefits include Medical, Dental, Vision, 401K, and other possible benefits as provided.

New

Medical City Plano

Department Secretary PRN

Richmond, VA · On-site

$13 - $17.55/hr

Comprehensive benefits for medical, prescription drug, dental, vision, behavioral health and ... Secretary PRN opening. We review all applications. Qualified candidates will be contacted for ...

Alexton Incorporated

Secretary II

Lorton, VA · On-site

bEducation:/b High School Degreedivbr //divdivbFederal Experience:/b 3 years/divdivbr //divdivThis position provides principal secretarial support in an office, usually to one individual, and, in ...

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All JobsMedical Secretary JobsMedical Secretary Jobs in Virginia

Medical Secretary information

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How much do medical secretary jobs pay per hour?

As of Aug 22, 2026, the average hourly pay for medical secretary in Virginia is $20.20, according to ZipRecruiter salary data. Most workers in this role earn between $18.12 and $21.92 per hour, depending on experience, location, and employer.

What is a medical secretary?

Medical secretaries are administrative professionals who work in healthcare settings such as hospitals, clinics, and doctors' offices. They are responsible for managing schedules, handling patient records, answering phones, and assisting with billing and insurance paperwork. Their role is crucial in ensuring that the medical office runs smoothly and that patients receive timely and accurate information. Medical secretaries often serve as the first point of contact for patients and act as a liaison between medical staff and patients.

What does a medical secretary do?

As a medical secretary, you perform various administrative and clerical functions specific to the medical field. You coordinate physician schedules, ensure medical records for each patient include all relevant information, and process payments. As part of your duties, you may read and write correspondence, generate reports, verify insurance, and serve as the first point of contact for patients. Hours vary depending on the clinic you work at; most locations have regular operating hours, but hospitals and walk-in clinics are often open during evenings, weekends, and holidays.

What are the key skills and qualifications needed to thrive as a medical secretary, and why are they important?

To thrive as a Medical Secretary, you need strong organizational skills, attention to detail, and a solid understanding of medical terminology, typically supported by a high school diploma or relevant certification. Familiarity with electronic health record (EHR) systems, medical billing software, and scheduling tools is essential. Excellent interpersonal skills, discretion, and the ability to multitask effectively help you stand out in this role. These skills and qualities are important for ensuring efficient office operations, accurate record-keeping, and positive patient experiences in a healthcare setting.

What are common challenges faced by medical secretaries in managing patient information and appointments?

Medical secretaries often juggle a high volume of patient information, appointment scheduling, and communication with both patients and medical staff. One common challenge is ensuring accuracy and confidentiality while updating records and handling sensitive data, especially in fast-paced environments. Additionally, managing last-minute appointment changes or urgent requests can require quick thinking and strong organizational skills. Effective use of electronic health record (EHR) systems and maintaining clear communication with healthcare providers are key to overcoming these challenges.

What is the difference between Medical Secretary vs Medical Administrative Assistant?

AspectMedical SecretaryMedical Administrative Assistant
CredentialsHigh school diploma or equivalent; certification optionalHigh school diploma or equivalent; certification optional
Work EnvironmentClinics, hospitals, private practicesClinics, hospitals, healthcare offices
Job DutiesScheduling, patient records, correspondenceScheduling, billing, administrative support
Industry UsageCommonly used in healthcare settingsOften used interchangeably with Medical Secretary

Medical Secretaries and Medical Administrative Assistants share similar roles in healthcare settings, focusing on administrative tasks like scheduling and patient record management. While their duties often overlap, Medical Secretaries may focus more on correspondence and communication, whereas Medical Administrative Assistants might handle billing and broader administrative functions. Both roles require similar credentials and are vital for smooth healthcare operations.

Do you need a degree to be a medical secretary?

A degree is not typically required to become a medical secretary, but many employers prefer candidates with a high school diploma or equivalent. Relevant skills include proficiency in office software and medical terminology, and some roles may require certification or training in medical office procedures.

How long does it take to become a medical secretary?

Becoming a medical secretary typically requires a high school diploma or equivalent, with some positions preferring postsecondary training or certification. Many medical secretaries learn on the job, but completing a certificate program in medical office administration can take a few months to a year. The overall time depends on the individual's prior education and the specific requirements of the employer.

What is the average pay for a medical secretary?

The average salary for a medical secretary typically ranges from $30,000 to $45,000 per year, depending on experience, location, and workplace setting. Medical secretaries often require strong organizational skills and proficiency with office software and medical terminology.
More about Medical Secretary jobs

What are the most commonly searched types of Medical Secretary jobs in Virginia?

The most popular types of Medical Secretary jobs in Virginia are:

What are popular job titles related to Medical Secretary jobs in Virginia?

For Medical Secretary jobs in Virginia, the most frequently searched job titles are:

What job categories do people searching Medical Secretary jobs in Virginia look for?

The top searched job categories for Medical Secretary jobs in Virginia are:

What cities in Virginia are hiring for Medical Secretary jobs?

Cities in Virginia with the most Medical Secretary job openings:

What are popular job titles related to Medical Secretary jobs in VA?

For Medical Secretary jobs in VA, the most frequently searched job titles are:

Medical Secretary jobs near you
Infographic showing various Medical Secretary job openings in Virginia as of August 2026, with employment types broken down into 1% As Needed, 71% Full Time, 22% Part Time, and 6% Contract. Highlights an 89% Physical, 1% Hybrid, and 10% Remote job distribution, with an average salary of $42,010 per year, or $20.2 per hour.

Pharmacy Medical Secretary (31765)

GI Alliance

Woodbridge, VA • On-site

$18.75 - $22.75/hr

Full-time

Re-posted 8 days ago

GI Alliance rating

6.4

Company rating: 6.4 out of 10

Based on 69 frontline employees who took The Breakroom Quiz

644th of 891 rated healthcare providers

Job description

Job Title: Medical Secretary
Department: Pharmacy Program
Immediate Supervisor Title: Pharmacy Manager
Job Supervisory Responsibilities: None
General Summary: A nonexempt position responsible for performing a variety of duties, clerical tasks, and other tasks assigned by the pharmacy manager
Essential Job Responsibilities:
  1. Answering the pharmacy phone line:
  1. Taking refill orders for IOD and compound orders.
  1. Compounds: payment collection, claim creation, ecw documentation, and order placement through appropriate portals.
  1. IOD ED drugs: Payment collection, claim creation, ecw documentation, and TE forwarding for techs to dispense.
  1. Triaging pharmacy-related calls in regard to order tracking
  1. Oncolytic refill needs
  1. Authorization requests
  1. IOD rx log filing
  1. Drug pre-collection: Cash and buy/bill services (T-pellets, Aveed, Xiaflex, etc.)
  1. Buy and bill drug scheduling management
  1. Ensure quarterly scheduling rules are implemented
  1. Ordering compounded intravesical therapy and inventory tracking in PODIS
  1. Conducting refill campaigns- IOD and compounds
  1. Foundation patient enrollment
  1. Daily unposted payment review
  1. Tracking daily inventory counts of all drugs
  1. Updating reporting for metric trackers
  1. Assisting the pharmacy coordinator with authorization, retro-authorization needs
  1. Project management as assigned by the pharmacy manager

Education: High school diploma or general equivalency diploma (GED).
Experience: Minimum one year of administrative assistant experience in a medical office setting.
Performance Requirements:
Knowledge:
  1. Knowledge of medical terminology and office procedures.
  1. Knowledge of grammar, spelling, and punctuation to type from draft copy and review and edit reports and correspondence.
  1. Knowledge of basic arithmetic to make calculations, balance and reconcile figures, and make changes accurately.
  1. Knowledge of Medical tasks that include RX prior authorizations.
  1. Familiarity with healthcare systems, regulations, policies, and functions.
  1. Knowledge of infection control and safety standards.

Skills:
  1. Skill in operating office equipment.
  1. Skill in organizational matters, including time management, prioritization, multitasking, and problem-solving.
  1. Common computer skills

Abilities:
  1. Ability to type 40 words per minute using word-processing software. Able to learn/use other computer programs including Microsoft® Excel, e-mail, Internet, and Microsoft® PowerPoint.
  1. Ability to read, understand, and follow oral and written instructions.
  1. Ability to sort and file materials correctly using alphabetic or numeric systems.
  1. Ability to communicate clearly and concisely.
  1. Ability to establish and maintain effective working relationships with patients, physicians and other clinical staff, and the public.

Equipment Operated: Office machinery including computers, scanners, and payment collections
Work Environment: Work performed in an office environment. Involves frequent contact with staff and patients.
Mental/Physical Requirements: Manual dexterity for office machine operation including computer and clinical equipment; stooping, bending to handle patient's mobility to complete errands or deliveries, or sitting or standing for extended periods of time. Stress can be triggered by multiple staff demands and deadlines.

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