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Office Manager Jobs in Springfield, IL (NOW HIRING)

Familia Dental

Dental Assistant - Part Time

Springfield, IL · On-site

$17.75 - $23.25/hr

Notify Office Manager of equipment trouble or general safety concerns * Attend and participate in morning huddles, chart reviews and regular office meetings. * Recognize and be sensitives to patients ...

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Office Manager information

See Springfield, IL salary details

$25.3K

$51K

$76.8K

How much do office manager jobs pay per year?

As of Aug 23, 2026, the average yearly pay for office manager in Springfield, IL is $51,018.00, according to ZipRecruiter salary data. Most workers in this role earn between $39,600.00 and $58,500.00 per year, depending on experience, location, and employer.

What is an office manager?

Office managers are professionals responsible for overseeing the daily administrative operations of an office. They ensure that the workplace runs efficiently by managing office supplies, coordinating schedules, supervising administrative staff, and implementing procedures to improve workflow. Office managers also handle tasks such as budgeting, organizing meetings, and maintaining office equipment. Their role is crucial in supporting other staff members and ensuring that the office environment is productive and well-organized.

What does an office manager do?

An Office Manager is responsible for keeping their office running smoothly. They assign work to administrative assistants, update records, and arrange travel and conference room schedules. Office Managers perform clerical tasks such as answering phone calls, responding to correspondence, and organizing appointments and meetings. Other duties include monitoring and delivering mail and maintaining office equipment like computers and printers.

What are the key skills and qualifications needed to thrive as an office manager, and why are they important?

To thrive as an Office Manager, you need strong organizational abilities, attention to detail, and experience in administrative operations, often supported by a degree in business or a related field. Familiarity with office software suites like Microsoft Office, scheduling tools, and sometimes certifications such as CAP or MOS are typically required. Excellent communication, multitasking, and leadership skills help you coordinate teams and maintain a positive office environment. These competencies ensure smooth daily operations, efficient workflow, and a well-functioning workplace.

How does an office manager typically interact with other departments within an organization?

Office Managers play a central role in facilitating communication and coordination between different departments. They often serve as the primary point of contact for administrative needs, ensuring that teams have the resources and support necessary for smooth operations. Office Managers may collaborate with HR on onboarding new staff, work with finance on budgeting and purchasing, and assist IT with equipment or infrastructure requests. This cross-departmental interaction requires strong organizational and interpersonal skills, making the role ideal for those who enjoy varied tasks and teamwork.

What is the difference between Office Manager vs Administrative Assistant?

AspectOffice ManagerAdministrative Assistant
Primary RoleOversees office operations, manages staff, and implements policiesProvides administrative support, manages schedules, and handles correspondence
Required SkillsLeadership, organizational, and management skillsCommunication, organization, and multitasking skills
Work EnvironmentTypically supervises staff and manages office systemsSupports executives and team members directly
Common CertificationsOffice management or business administration certificationsAdministrative assistant or secretarial certifications

The main difference is that Office Managers oversee overall office operations and staff, while Administrative Assistants focus on supporting individual teams or executives with administrative tasks. Both roles require strong organizational skills, but Office Managers often have broader responsibilities and leadership duties.

What salary does an office manager get?

The average salary for an office manager varies depending on location, experience, and industry, but typically ranges from $45,000 to $75,000 annually. In addition to salary, office managers often receive benefits such as health insurance and paid time off, and strong organizational and communication skills are essential for the role.
More about Office Manager jobs

What are the most commonly searched types of Office jobs in Springfield, IL?

The most popular types of Office jobs in Springfield, IL are:

What are popular job titles related to Office Manager jobs in Springfield, IL?

For Office Manager jobs in Springfield, IL, the most frequently searched job titles are:

What job categories do people searching Office Manager jobs in Springfield, IL look for?

The top searched job categories for Office Manager jobs in Springfield, IL are:

What cities near Springfield, IL are hiring for Office Manager jobs?

Cities near Springfield, IL with the most Office Manager job openings:

Office Manager jobs near you
Infographic showing various Office Manager job openings in Springfield, IL as of August 2026, with employment types broken down into 86% Full Time, 12% Part Time, and 2% Contract. Highlights an 84% Physical, 2% Hybrid, and 14% Remote job distribution, with an average salary of $51,018 per year, or $24.5 per hour.

Office Support Specialist (U) (3243)

Southern Illinois University School of Medicine

Springfield, IL • On-site

$20.20 - $22.22/hr

Full-time

Medical, Dental, Life, Retirement, PTO

Posted 10 days ago

Job description

Salary: $20.20 - $22.22 Hourly
Location : Springfield, IL
Job Type: Civil Service
Job Number: 2402206
Department: Psychiatry-SMS
Opening Date: 08/14/2026
Closing Date: 8/24/2026 2:00 PM Central
FLSA: Non-Exempt
Bargaining Unit: AFSCME Local 370
Shift: Days
ExemptorNon_Exempt: Non-Exempt
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Description
The purpose of this position is to provide comprehensive administrative support to the Division of Psychology providers, working under the direction of and in support of the Department of Psychiatry. The role also supports other divisions and undertakes additional assignments as needed to ensure the efficient operation of departmental activities.
*This position is ON SITE only*
Examples of Duties
Administrative 100%
• Maintains calendars of operating or administrative commitments and notifies designated providers of approaching deadlines.
• Manages provider and staff schedules, including administrative and academic appointments, meetings, conferences, and coverage for absences; ensures timely notices and updates are communicated.
• Provides administrative support to the Director of the Psychiatry Grand Rounds program. Coordinates communications with internal and external presenters; obtains required documentation; prepares flyers; maintains schedules and distribution lists; reserves meeting space; creates virtual meeting links; distributes presentation announcements; and responds to routine participant inquiries regarding CME credits and attendance records.
• Attends designated department and division meetings; prepares agendas, records minutes, and provides reminders for upcoming sessions.
• Sorts and distributes departmental mail on a rotational basis with other support staff.
• Reviews designated providers' incoming mail, responding to routine items independently and distributing remainder to appropriate personnel.
• Screens and prioritizes calls and visitors for providers; determines needs and personally handles routine inquiries, requests, or problems.
• Coordinates business travel arrangements, including researching options, preparing cost comparisons, and providing justifications for higher-cost travel. Collects travel documents and receipts from travelers and submits materials for reimbursement processing.
• Provides administrative support for forensic cases and independent medical evaluations. Under the direction of the supervisor, assists with organizing case-related information, facilitating communication with providers, law firms, patients, clients, and SIU financial and legal department representatives, and coordinating meetings, appointments, and depositions.
• Processes approved purchases using a department-issued procurement card in accordance with university policies and procedures. Obtains required approvals, reconciles transactions, and maintains supporting documentation and records.
• Drafts, transcribes, and formats correspondence, memos, and complex documents to ensure timely and accurate communication.
• Assists employees with the routine operation of video conferencing and telehealth equipment and refers technical issues to appropriate support personnel when necessary.
• Provides backup for other staff as needed to ensure continuity of department operations.
• Keyboards confidential and/or technical material; transcribes and/or records verbatim material; composes correspondence and reports requiring knowledge of the activities of the designated providers.
• Performs duties listed in lower level of this classification series, and performs other duties as assigned.
Qualifications
Credentials to be Verified by Placement Officer
  1. High school diploma or equivalent.
  2. Any one or combination totaling two (2) years (24 months) from the categories below:
    1. College coursework in any curriculum, as measured by the following conversion table or its proportional equivalent:
      • 30 semester hours equals one (1) year (12 months)
      • Associate's Degree (60 semester hours) equals eighteen months (18 months)
      • 90 semester hours equals two (2) years (24 months)
      • Bachelor's Degree (120 semester hours) equals three (3) years (36 months)
    2. Work experience performing office/clerical activities, including the use of computer systems.
  3. One (1) year (12 months) of work experience comparable to the second level of this series.

Knowledge, Skills & Abilities (KSA's)
  1. Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, and other office procedures and terminology.
  2. Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
  3. Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
  4. Knowledge of computers and computer systems (including hardware and software) to enter data, or process information.
  5. Skill in material resources management through obtaining and seeing to the appropriate use of equipment, facilities, and materials needed to do certain work.
  6. Skill in communicating effectively, both verbally and in writing as appropriate for the needs of the audience.
  7. Skill in decision making by considering the relative costs and benefits of potential actions and choosing the most appropriate one.
  8. Ability to understand written sentences and paragraphs in work related documents.
  9. Ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).
  10. Ability to apply general rules to specific problems to produce answers that make sense.
  11. Ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events).
  12. Ability to choose the right mathematical methods or formulas to solve a problem.
  13. Ability to provide guidance and direction to subordinates, including setting performance standards and monitoring performance.

Condition of Employment
Pursuant to the State Universities Civil Service System, an out-of-state resident who is hired into this position must establish Illinois residency within 180 calendar days of their start date.
Supplemental Information
If you require assistance, please contact the Office of Human Resources at or call 217-545-0223 Monday through Friday, 8:00am-4:30pm.
The mission of Southern Illinois University School of Medicine is to optimize the health of the people of central and southern Illinois through education, patient care, research and service to the community.
The SIU School of Medicine Annual Security Report is available online at This report contains policy statements and crime statistics for Southern Illinois University School of Medicine in Springfield, IL. This report is published in compliance with Federal Law titled the
"Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act."
Southern Illinois University School of Medicine is an Affirmative Action/Equal Opportunity employer who provides equal employment and educational opportunities for all qualified persons without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, protected veteran status or marital status in accordance with local, state and federal law.
Pre-employment background screenings required.
Paid time off: Includes 12 paid holidays per year. Accrual rates vary based on employment type and years of service
Paid sick time: Use for personal illness, doctor visits, or if your immediate family members fall ill
Health, Dental, and Life insurance
Optional life insurance: Your spouse and dependents can enroll in State term life and university-sponsored term life insurance.
Prescription: Plan participants enrolled in any state health plan have prescription drug benefits included in the coverage.
Long-term Disability Insurance
Flexible spending accounts: Optional, IRS tax-favored program that enables you to stretch medical expenses and dependent care dollars
Voluntary retirement accounts: Optional plans include the State of Illinois Deferred Compensation Plan (457) and Tax Deferred Annuity (403b).
Tuition Waiver/Tuition Reimbursement: Continue your graduate or undergraduate education with the help of tuition waivers or tuition reimbursement
Leaves of absence: Includes FMLA and Extended Sick Leave Benefits for qualified employees
Employee Assistance Program: Access free and confidential support, including counseling services, and information during difficult times
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