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Office Assistant Jobs in Springfield, IL (NOW HIRING)

State of Illinois

OFFICE ASSISTANT

Springfield, IL · On-site

$3.9K - $5.0K/mo

OFFICE ASSISTANT - 30010 Skill Option: Keyboarding Bilingual Option: None Salary: Anticipated Starting Salary (Effective 7/1/26) $3,935 monthly; Full Range $3,935- $5,051monthly Job Type: Salaried ...

Helzberg

Office Assistant

Springfield, IL · On-site

$15 - $17.50/hr

The Office Assistant in a Helzberg Diamonds retail store executes the daily operations of the office to assist the store in achieving sales volume and profit goals. Key responsibilities include:

Flooring America

Office Assistant

Springfield, IL

$16 - $30/hr

About This Role Clerical duties within the office may encompass a range of responsibilities, including answering telephones, maintaining bookkeeping records, typing or word processing, operating ...

State of Illinois

OFFICE ADMINISTRATOR IV

Springfield, IL · On-site

$5.1K - $7.1K/mo

... Office Assistant experience; or four years independent business experience. Preferred Qualifications (In Order of Significance) * Prefers extensive knowledge of office procedures and programs.

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Office Assistant information

See Springfield, IL salary details

$9

$18

$25

How much do office assistant jobs pay per hour?

As of Jul 6, 2026, the average hourly pay for office assistant in Springfield, IL is $18.77, according to ZipRecruiter salary data. Most workers in this role earn between $15.96 and $20.96 per hour, depending on experience, location, and employer.

What are office assistants?

Office assistants are administrative professionals who help keep an office running smoothly by performing a variety of clerical and organizational tasks. Their duties often include answering phones, scheduling appointments, filing documents, managing correspondence, and supporting other staff members with day-to-day operations. Office assistants play a crucial role in ensuring that the office operates efficiently and effectively. They may also handle data entry, order supplies, and assist with basic bookkeeping tasks. The specific responsibilities can vary depending on the size and type of the organization.

What Does an Office Assistant Do?

As an office assistant, you are responsible for conducting daily administrative tasks in an office environment. You may be asked to answer telephone calls and emails, take messages, schedule appointments, greet customers or clients, make copies, maintain records, and manage office inventory and supplies. Your responsibilities may vary depending on the kind of office you work in, and some jobs may require special skills or education, like medical billing knowledge or experience as a paralegal.

What are some common challenges faced by Office Assistants, and how can they be effectively managed?

Office Assistants often juggle multiple tasks simultaneously, such as managing schedules, handling correspondence, and supporting various staff members. A common challenge is prioritizing tasks efficiently, especially during busy periods or when urgent requests arise. Effective time management, clear communication with supervisors and colleagues, and staying organized with tools like calendars and task lists can help manage these demands. Proactively seeking clarification on priorities and being adaptable to shifting needs are also key to succeeding in this role.

What are the key skills and qualifications needed to thrive as an Office Assistant, and why are they important?

To thrive as an Office Assistant, you need strong organizational skills, attention to detail, and basic proficiency in office administration, often supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, email platforms, and common office equipment is typically required. Excellent communication, time management, and a proactive attitude help you stand out in this role. These skills and qualities ensure efficient office operations, effective support to staff, and a smoothly running workplace.

What is the difference between Office Assistant vs Receptionist?

AspectOffice AssistantReceptionist
Primary RoleSupports administrative tasks, manages files, assists with office operationsGreets visitors, answers phones, manages front desk activities
Required SkillsOrganizational skills, basic computer proficiency, multitaskingCommunication skills, customer service, phone etiquette
Work EnvironmentOffice settings, administrative departmentsFront desk, reception area, customer-facing roles
Common CertificationsNone required, but administrative certifications helpfulNone required, customer service experience preferred

While both roles support office functions, an Office Assistant handles a broader range of administrative tasks behind the scenes, whereas a Receptionist primarily manages front desk duties and visitor interactions. The roles often overlap but serve different focal points within an organization.

More about Office Assistant jobs
What are the most commonly searched types of Office jobs in Springfield, IL? The most popular types of Office jobs in Springfield, IL are:
What are popular job titles related to Office Assistant jobs in Springfield, IL? For Office Assistant jobs in Springfield, IL, the most frequently searched job titles are:
What job categories do people searching Office Assistant jobs in Springfield, IL look for? The top searched job categories for Office Assistant jobs in Springfield, IL are:
What cities near Springfield, IL are hiring for Office Assistant jobs? Cities near Springfield, IL with the most Office Assistant job openings:
Office Assistant jobs near you
Infographic showing various Office Assistant job openings in Springfield, IL as of June 2026, with employment types broken down into 67% Full Time, and 33% Contract. Highlights an 100% In-person job distribution, with an average salary of $39,034 per year, or $18.8 per hour.
OFFICE ASSISTANT

OFFICE ASSISTANT

State of Illinois

Springfield, IL • On-site

$3.9K - $5.0K/mo

Other

Medical, Dental, Vision, Life, Retirement, PTO

This job post has expired today. Applications are no longer accepted.

State Of Illinois rating

7.8

Company rating: 7.8 out of 10

Based on 73 frontline employees who took The Breakroom Quiz

18th of 50 rated states

Job description

Job Requisition ID: 56837 
Opening Date: 06/12/2026
Closing Date: 06/29/2026
Agency: Illinois State Police
Class Title: OFFICE ASSISTANT - 30010 
Skill Option: Keyboarding 
Bilingual Option: None
Salary: Anticipated Starting Salary (Effective 7/1/26) $3,935 monthly; Full Range $3,935- $5,051monthly
Job Type: Salaried
Category: Full Time 
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code: RC014 Clerical Employees, AFSCME
Merit Comp Code: 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

Position Overview:

The Illinois State Police (ISP) Division of Academy and Training is seeking a detailoriented and servicefocused Office Assistant to join our team. The Office Assistant provides essential administrative support to the Illinois State Police Academy by performing clerical duties, offering information to staff and visitors, and coordinating guest access to the facility. This role assists the Academy Fleet Coordinator with organizing, coordinating, and reconciling fleet expense records and serves as a key liaison for Academy personnel. The Office Assistant also supports property control functions, performs data entry and complex typing tasks, and manages all incoming mail and packages to ensure efficient daily operations. ISP encourages all those who qualify to apply!

The Illinois State Police offers a robust benefit package including:

  • Health, life, vision, and dental insurance.
  • 12 weeks paid maternity/paternity leave.
  • Pension Plan
  • Deferred Compensation, and other pre-tax benefit programs.
  • Employees earn twelve (12) paid sick days annually.
  • Ten to twenty-five (10-25) paid vacation days based on years of service.
  • Employees earn three (3) paid personal days pro-rated based on start date.
  • Thirteen-Fourteen (13-14) paid state holidays annually.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you're helping to improve schools, protect our natural resources, or support families in need, you're part of something bigger-something that touches the lives of every person who calls Illinois home.

No matter what state career you're looking for, we offer jobs that fit your life and your schedule-flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Essential Functions
  • Performs clerical duties and provides information to a variety of parties.
  • Performs duties associated with access for guests to the facility.
  • Assists the Academy Fleet Coordinator by organizing, coordinating, and reconciling all
  • Academy fleet expense records.
  • Serves as the liaison for staff and personnel.
  • Assists the Property Manager and Custodian with the Academy Property Control.
  • Performs data entry and complex typing duties.
  • Receives and processes all incoming Academy mail and packages.
  • Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
  • Requires knowledge, skill, and mental development equivalent to the completion of high school and one year of related office experience.
  • Requires the ability to type at 35 words per minute.
Conditions of Employment
  • Successfully complete an Illinois State Police Background Investigation.
  • Successfully complete an Illinois State Police Drug Screen.
  • Requires a valid driver's license.

The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

About the Agency

The Illinois State Police strives for excellence seeking to be one of the premiere policing agencies in the country. Our core values are Integrity, Service, and Pride. We are seeking individuals with similar values to join us on our mission to promote public safety.

Work Hours: Monday - Friday 8:30am-5:00pm
Headquarter Location: 3700 E Lake Shore Dr, Springfield, Illinois, 62712
Work County: Sangamon
Agency Contact: ISP.JobPostings@illinois.gov
Posting Group: Office & Administrative Support

This position [DOES NOT] contain "Specialized Skills" (as that term is used in CBAs).

APPLICATION INSTRUCTIONS

Use the "Apply" button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees - a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon. 

Non-State employees should log in on the using the "View Profile" link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon.  If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com - click "Application Procedures" in the footer of every page of the website.

The main form of communication will be through email. Please check your "junk mail", "spam", or "other" folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

  • donotreply@SIL-P1.ns2cloud.com
  • systems@SIL-P1.ns2cloud.com

What State Of Illinois employees say

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State of Illinois logo

About State of Illinois

Sourced by ZipRecruiter

The State of Illinois is not a traditional company, but rather a governmental entity encompassing diverse agencies and departments that serve the constituents of Illinois. Based in Illinois, United States, this governmental body communicates with its citizens through the official website illinois.gov. The website is a one-stop resource for Illinois residents to access information about the state's services, including education, healthcare, transportation, and public safety, among others.

Company size

11 - 50 Employees

Headquarters location

Springfield, IL, US

Year founded

2009

Social media

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