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Office Assistant Jobs in Springfield, IL (NOW HIRING)

Red Bull

Office Administrator (Part Time)

Springfield, IL · On-site

$17.75 - $24.50/hr

The Office Administrator (OA) is responsible for providing general office support with a variety of ... Assist RBDC HR Department with new hire paperwork completion needs, timecard tracking support ...

Red Bull

Office Administrator (Part Time)

Springfield, IL · On-site

$17.75 - $24.50/hr

... Assist RBDC HR Department with new hire paperwork completion needs, timecard tracking support ... office phone calls and ensures all calls are directed accordingly Ensure proper filing and follow ...

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Office Assistant information

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How much do office assistant jobs pay per hour?

As of Sep 7, 2026, the average hourly pay for office assistant in Springfield, IL is $18.77, according to ZipRecruiter salary data. Most workers in this role earn between $15.96 and $20.96 per hour, depending on experience, location, and employer.

What is an office assistant?

Office assistants are administrative professionals who help keep an office running smoothly by performing a variety of clerical and organizational tasks. Their duties often include answering phones, scheduling appointments, filing documents, managing correspondence, and supporting other staff members with day-to-day operations. Office assistants play a crucial role in ensuring that the office operates efficiently and effectively. They may also handle data entry, order supplies, and assist with basic bookkeeping tasks. The specific responsibilities can vary depending on the size and type of the organization.

What does an office assistant do?

As an office assistant, you are responsible for conducting daily administrative tasks in an office environment. You may be asked to answer telephone calls and emails, take messages, schedule appointments, greet customers or clients, make copies, maintain records, and manage office inventory and supplies. Your responsibilities may vary depending on the kind of office you work in, and some jobs may require special skills or education, like medical billing knowledge or experience as a paralegal.

What are the key skills and qualifications needed to thrive as an office assistant, and why are they important?

To thrive as an Office Assistant, you need strong organizational skills, attention to detail, and basic proficiency in office administration, often supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, email platforms, and common office equipment is typically required. Excellent communication, time management, and a proactive attitude help you stand out in this role. These skills and qualities ensure efficient office operations, effective support to staff, and a smoothly running workplace.

What are some common challenges faced by office assistants, and how can they be effectively managed?

Office Assistants often juggle multiple tasks simultaneously, such as managing schedules, handling correspondence, and supporting various staff members. A common challenge is prioritizing tasks efficiently, especially during busy periods or when urgent requests arise. Effective time management, clear communication with supervisors and colleagues, and staying organized with tools like calendars and task lists can help manage these demands. Proactively seeking clarification on priorities and being adaptable to shifting needs are also key to succeeding in this role.

What is the difference between Office Assistant vs Receptionist?

AspectOffice AssistantReceptionist
Primary RoleSupports administrative tasks, manages files, assists with office operationsGreets visitors, answers phones, manages front desk activities
Required SkillsOrganizational skills, basic computer proficiency, multitaskingCommunication skills, customer service, phone etiquette
Work EnvironmentOffice settings, administrative departmentsFront desk, reception area, customer-facing roles
Common CertificationsNone required, but administrative certifications helpfulNone required, customer service experience preferred

While both roles support office functions, an Office Assistant handles a broader range of administrative tasks behind the scenes, whereas a Receptionist primarily manages front desk duties and visitor interactions. The roles often overlap but serve different focal points within an organization.

How much is an office assistant paid?

The average salary for an office assistant in the United States ranges from $25,000 to $40,000 per year, depending on experience, location, and employer. Entry-level positions typically start at the lower end of this range, and some roles may offer additional benefits or opportunities for advancement.

What is the work of an office assistant?

An office assistant performs administrative tasks such as answering phones, managing schedules, filing documents, and handling correspondence. They often use office software like Microsoft Office and may assist with basic bookkeeping or data entry to support daily office operations.
More about Office Assistant jobs

What are the most commonly searched types of Office jobs in Springfield, IL?

The most popular types of Office jobs in Springfield, IL are:

What are popular job titles related to Office Assistant jobs in Springfield, IL?

For Office Assistant jobs in Springfield, IL, the most frequently searched job titles are:

What job categories do people searching Office Assistant jobs in Springfield, IL look for?

The top searched job categories for Office Assistant jobs in Springfield, IL are:

What cities near Springfield, IL are hiring for Office Assistant jobs?

Cities near Springfield, IL with the most Office Assistant job openings:

Office Assistant jobs near you
Infographic showing various Office Assistant job openings in Springfield, IL as of August 2026, with employment types broken down into 1% As Needed, 85% Full Time, 11% Part Time, and 3% Contract. Highlights an 90% Physical, 3% Hybrid, and 7% Remote job distribution, with an average salary of $39,034 per year, or $18.8 per hour.

Temporary Bookstore Assistant

Lincoln Land Community College

Springfield, IL • On-site

$15.75 - $20.50/hr

Full-time, Part-time, Temporary

PTO

Re-posted 25 days ago

Job description

Position Details
Position Information
Quick Link
https://llcc.peopleadmin.com/postings/1525
Position Title
Temporary Bookstore Assistant
Position Description
Lincoln Land Community College is currently accepting applications for Temporary Bookstore Assistants to provide customer assistance and perform retail and clerical functions during the start of the semester. This temporary position is typically limited to a few weeks and pay is minimum wage.
Bookstore Assistants will perform the following duties:
  • Run cash registers and process transactions for customers on Point of Sale system
  • Assist customers with purchases including books, merchandise, technology, uniforms and other as required
  • Answer phones
  • Shelve textbooks and other merchandise; Pull books from shelves for customers needing books
  • Sell textbooks and other merchandise, collecting, processing, and/or disbursing cash, checks, credit card charges as assigned
  • Assist with the fulfillment of web orders placed by students; may include creating pick and pack lists, pulling orders, packing orders and organizing shipments
  • Assist with opening or closing the bookstore as needed by full time staff
  • Periodically clean retail fixtures to assure professional image of bookstore
  • Assist with displays of merchandise and assist with relocation of stock when needed
  • Create Student IDs as needed when full time staff is not available
  • Perform assigned responsibilities, duties, and tasks according to established practices, procedures, techniques, and standards in a safe and efficient manner and with minimal supervision

The Paid Leave for All Workers Act allows part-time employees to earn 1 hour of PTO for every 40 hours worked. For more information on this benefit, please visit IL Department of Labor, PFLA Act.
Position Requirements
Requirements include the following:
  • Previous retail work including running a cash register
  • Able to stand for long periods of time and work in a fast paced environment
  • Able to regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 50 pounds.

LLCC strives to create an inclusive workplace and environment for our students, faculty and staff. We are seeking applicants from all backgrounds and experiences to ensure we create a diverse workforce and learning environment.
Employment is contingent upon the successful completion of a criminal background check.
Requisition Specific Details
Open Date
01/01/2023
Close Date
Open Until Filled
Yes
Special Instructions to Applicant

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