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Office Coordinator Jobs in Springfield, IL (NOW HIRING)

State of Illinois

OFFICE COORDINATOR

Springfield, IL · On-site

$4.2K - $5.6K/mo

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Office Coordinator Skill Option: Keyboarding Salary: Anticipated Starting Salary (Effective 7/1/26) $4,272 Monthly; Full Range: $4,272 - $5,641 Monthly Job Type: Salaried Category: Full Time County:

Centurion

Office Coordinator (80596)

Lincoln, IL · On-site

$30/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

The Office Coordinator , under the direct supervision of Site Manager, assists in the day to day administration of the medical unit through compiling, drafting, preparing, researching, organizing ...

Memorial Health

Executive Office Manager

Springfield, IL · On-site

$29.44 - $45.64/hr

Overview The Executive Office Manager oversees and coordinates the daily operations of the executive office, ensuring organizational effectiveness, efficiency, and alignment with organizational ...

Flooring America

Office Assistant

Springfield, IL

$16 - $30/hr

Coordinating work schedules, managing calendars, and arranging appointments. * Prepare and process ... Troubleshoot issues related to office equipment, including computer hardware and software.

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Office Coordinator information

See Springfield, IL salary details

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How much do office coordinator jobs pay per hour?

As of Aug 16, 2026, the average hourly pay for office coordinator in Springfield, IL is $20.43, according to ZipRecruiter salary data. Most workers in this role earn between $17.16 and $22.88 per hour, depending on experience, location, and employer.

How does an office coordinator typically interact with different departments within an organization?

An Office Coordinator serves as a central point of contact, regularly collaborating with various departments such as HR, finance, and IT to ensure smooth office operations. This role often involves coordinating meetings, managing supply needs, and relaying important communications between teams. Office Coordinators work closely with department leaders to support logistical needs and may assist in onboarding new employees or organizing company-wide events. Effective communication and adaptability are key, as priorities can shift quickly depending on organizational demands.

What are the key skills and qualifications needed to thrive as an office coordinator, and why are they important?

To thrive as an Office Coordinator, you need excellent organizational abilities, multitasking skills, and proficiency in office administration, often supported by a high school diploma or associate’s degree. Familiarity with office software like Microsoft Office Suite, scheduling systems, and sometimes basic accounting tools is typically required. Strong communication, problem-solving, and interpersonal skills help you manage workflows and collaborate effectively with staff and visitors. These skills ensure smooth daily operations, efficient administrative support, and a positive work environment for the entire team.

What is an office coordinator?

An office coordinator is in charge of general office duties. They organize files and stock supplies, accept mail, create memos, send faxes, and perform other clerical procedures as needed. Office coordinators also speak with customers both face-to-face and over the phone. They typically report to an office manager and schedule appointments, take notes during meetings, and organize travel arrangements. This job requires experience working in an office setting. Additional qualifications for this career include strong communication skills and computer proficiency.

What is the difference between Office Coordinator vs Administrative Assistant?

AspectOffice CoordinatorAdministrative Assistant
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeHigh school diploma; some roles may require additional certifications
Work EnvironmentOffice settings, coordinating multiple departments or teamsOffice settings, supporting specific departments or executives
Employer & Industry UsageCommon in various industries including corporate, healthcare, educationWidely used across industries for administrative support roles
Common Search & Comparison IntentYesYes

While both roles support office operations, an Office Coordinator typically manages broader coordination tasks across departments, whereas an Administrative Assistant focuses on supporting specific individuals or teams with administrative duties. The roles often overlap, but the Office Coordinator usually has a more supervisory or organizational scope.

Is an office coordinator the same as an office manager?

An office coordinator typically handles administrative tasks such as scheduling, communication, and supporting daily office operations. An office manager usually has broader responsibilities, including supervising staff, managing budgets, and overseeing office policies. While both roles require organizational skills, office managers often have more leadership and decision-making duties.
More about Office Coordinator jobs

What are the most commonly searched types of Office jobs in Springfield, IL?

The most popular types of Office jobs in Springfield, IL are:

What are popular job titles related to Office Coordinator jobs in Springfield, IL?

For Office Coordinator jobs in Springfield, IL, the most frequently searched job titles are:

What job categories do people searching Office Coordinator jobs in Springfield, IL look for?

The top searched job categories for Office Coordinator jobs in Springfield, IL are:

What cities near Springfield, IL are hiring for Office Coordinator jobs?

Cities near Springfield, IL with the most Office Coordinator job openings:

Office Coordinator jobs near you
Infographic showing various Office Coordinator job openings in Springfield, IL as of August 2026, with employment types broken down into 83% Full Time, and 17% Part Time. Highlights an 100% In-person job distribution, with an average salary of $42,491 per year, or $20.4 per hour.

OFFICE COORDINATOR

State of Illinois

Springfield, IL • On-site

$4.2K - $5.6K/mo

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 24 days ago

State Of Illinois rating

7.9

Company rating: 7.9 out of 10

Based on 74 frontline employees who took The Breakroom Quiz

14th of 50 rated states

Job description

Job Requisition ID: 56546 IPR#26-01244
Opening Date: 07/27/2026
Closing Date: 08/10/2026
Agency: Department of Transportation
Position Title: Office Coordinator
Skill Option: Keyboarding 
Salary: Anticipated Starting Salary (Effective 7/1/26) $4,272 Monthly; Full Range: $4,272 - $5,641 Monthly
Job Type: Salaried
Category: Full Time 
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code: RC014 Clerical Employees, AFSCME

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.  All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

 

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you're helping to improve schools, protect our natural resources, or support families in need, you're part of something bigger-something that touches the lives of every person who calls Illinois home. No matter what state career you're looking for, we offer jobs that fit your life and your schedule-flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Illinois Department of Transportation is seeking to hire an Office Coordinator. The successful candidate will serve as a secretary to the Statewide Contract Compliance Section Manager, and perform a wide variety of difficult and complex technical secretarial and office support functions.

Essential Functions
  • Provides secretarial and complex, specialized office functions for the Statewide Contract Compliance Section Manager and Labor/Equal Employment Opportunity (EEO) & Disadvantaged Business Services (DBE) Contract Compliance Section professional staff.
  • Prepares and maintains schedules and tracking systems.
  • Performs general and specialized office support and secretarial functions for the section personnel as directed or required.
  • As the section receptionist, greets and directs visitors, receives incoming calls for staff and directs callers to the proper individual.
  • Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
  • Requires knowledge, skill, and mental development equivalent to two (2) years of secretarial/business college, or completion of high school and two (2) years of related office experience, or two (2) years of independent business experience.
  • Requires ability to keyboard accurately at 30 wpm. 
Preferred Qualifications
  • Prefers knowledge of the Microsoft Office Suite, including knowledge of Access.
  • Prefers extensive knowledge of composition, grammar, spelling, and punctuation.
  • Prefers extensive knowledge of office practices, procedures, and programs.
  • Prefers extensive knowledge of basic mathematics.
  • Prefers ability to follow oral or written instructions.
  • Prefers ability to operate commonly used manual and automated office equipment and perform routine maintenance.
Conditions of Employment
  • Requires successful completion of a background investigation.
  • This position has been found to meet the requirements in section 4A-101 of the Illinois Governmental Ethics Act requiring the occupant/employee to file a Statement of Economic Interest. The Illinois Governmental Ethics Act (5 ILCS 420/4A et seq.) requires certain state officials and employees to file annual Statements of Economic Interest with the Office of the Secretary of State that will be made available for examination and copying by the public. All employees required to file a Statement of Economic Interest are also required to file the Supplemental Statement of Economic Interest with the Executive Ethics Commission. (See Executive Order 15-09) Fines and penalties apply to untimely filings.
  • The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
About the Agency 

The IDOT team works diligently to provide safe, cost-effective transportation for Illinois in ways that enhance quality of life, promote economic prosperity and protect our environment.We are problem solvers and leaders, constantly searching for innovations and improvements in support of our commitment to providing the best multimodal transportation system for Illinois. Our team fosters a culture of inclusivity. We value diversity and hold ourselves to the highest ethical standards as we work together for a common purpose. Team members frequently collaborate with colleagues and others outside the department to best meet customer needs. 

The department offers extensive training and career advancement opportunities.Employees also receive a robust benefit package including: 

  • Monday-Friday work schedule 
  • Flexible work schedules in several program areas (flexible time, hybrid scheduling) 
  • Health, Life, Vision, and Dental Insurance 
  • Pension Plan 
  • (12) Weeks paid Maternity/Paternity Leave 
  • Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare) 
  • Employees earn (12) paid Sick Days annually 
  • New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually 
  • Employees earn (3) paid Personal Days annually 
  • (13-14) paid holidays annually (based on start date) 
  • Tuition Reimbursement  
  • Employee Assistance Program and/or mental health resources 

We invite qualified applicants to apply to become part of our team. We are confident that you will take pride in serving Illinois and its residents and visitors.  

Work Hours: 8:00 AM - 4:30 PM Monday - Friday
Work Location: 2300 S Dirksen Pkwy, Springfield, Illinois, 62764
Work Office: Office of Business and Workforce Diversity / Bureau of Small Business Enterprises
Agency Contact: DOT.CONTACTHR@ILLINOIS.GOV 
Posting Group: Transportation; Office & Administrative Support

This position has been found to meet the requirements in section 4A-101 of the Illinois Governmental Ethics Act requiring the occupant/employee to file a Statement of Economic Interest. The Illinois Governmental Ethics Act (5 ILCS 420/4A et seq.) requires certain state officials and employees to file annual Statements of Economic Interest with the Office of the Secretary of State that will be made available for examination and copying by the public. All employees required to file a Statement of Economic Interest are also required to file the Supplemental Statement of Economic Interest with the Executive Ethics Commission. (See Executive Order 15-09) Fines and penalties apply to untimely filings. 

APPLICATION INSTRUCTIONS

Use the "Apply" button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees - a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon. 

Non-State employees should log in on the using the "View Profile" link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon.  If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com - click "Application Procedures" in the footer of every page of the website.

Seasonal and temporary workers should use a personal e-mail address when applying for jobs. 

The main form of communication will be through email. Please check your "junk mail", "spam", or "other" folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

  • donotreply@SIL-P1.ns2cloud.com
  • systems@SIL-P1.ns2cloud.com

What State Of Illinois employees say

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State of Illinois logo

About State of Illinois

Sourced by ZipRecruiter

The State of Illinois is not a traditional company, but rather a governmental entity encompassing diverse agencies and departments that serve the constituents of Illinois. Based in Illinois, United States, this governmental body communicates with its citizens through the official website illinois.gov. The website is a one-stop resource for Illinois residents to access information about the state's services, including education, healthcare, transportation, and public safety, among others.

Company size

11 - 50 Employees

Headquarters location

Springfield, IL, US

Year founded

2009

Social media

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