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Office Coordinator Jobs in Springfield, IL (NOW HIRING)

Gentiva

Office Coordinator Hospice

Springfield, IL

$16.95 - $21.20/hr

The Office Coordinator plays a vital role in supporting daily branch operations and ensuring compliance with non-clinical policies and practices. This position is key to maintaining accurate medical ...

New

Memorial Health

Executive Office Manager

Springfield, IL · On-site

$29.44 - $45.64/hr

Overview The Executive Office Manager oversees and coordinates the daily operations of the executive office, ensuring organizational effectiveness, efficiency, and alignment with organizational ...

Flooring America

Office Assistant

Springfield, IL · On-site

$16 - $30/hr

Coordinating work schedules, managing calendars, and arranging appointments. * Prepare and process ... Troubleshoot issues related to office equipment, including computer hardware and software.

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Office Coordinator information

See Springfield, IL salary details

$12

$20

$28

How much do office coordinator jobs pay per hour?

As of Aug 26, 2026, the average hourly pay for office coordinator in Springfield, IL is $20.43, according to ZipRecruiter salary data. Most workers in this role earn between $17.16 and $22.88 per hour, depending on experience, location, and employer.

What is an office coordinator?

An office coordinator is in charge of general office duties. They organize files and stock supplies, accept mail, create memos, send faxes, and perform other clerical procedures as needed. Office coordinators also speak with customers both face-to-face and over the phone. They typically report to an office manager and schedule appointments, take notes during meetings, and organize travel arrangements. This job requires experience working in an office setting. Additional qualifications for this career include strong communication skills and computer proficiency.

What are the key skills and qualifications needed to thrive as an office coordinator, and why are they important?

To thrive as an Office Coordinator, you need excellent organizational abilities, multitasking skills, and proficiency in office administration, often supported by a high school diploma or associate’s degree. Familiarity with office software like Microsoft Office Suite, scheduling systems, and sometimes basic accounting tools is typically required. Strong communication, problem-solving, and interpersonal skills help you manage workflows and collaborate effectively with staff and visitors. These skills ensure smooth daily operations, efficient administrative support, and a positive work environment for the entire team.

How does an office coordinator typically interact with different departments within an organization?

An Office Coordinator serves as a central point of contact, regularly collaborating with various departments such as HR, finance, and IT to ensure smooth office operations. This role often involves coordinating meetings, managing supply needs, and relaying important communications between teams. Office Coordinators work closely with department leaders to support logistical needs and may assist in onboarding new employees or organizing company-wide events. Effective communication and adaptability are key, as priorities can shift quickly depending on organizational demands.

What is the difference between Office Coordinator vs Administrative Assistant?

AspectOffice CoordinatorAdministrative Assistant
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeHigh school diploma; some roles may require additional certifications
Work EnvironmentOffice settings, coordinating multiple departments or teamsOffice settings, supporting specific departments or executives
Employer & Industry UsageCommon in various industries including corporate, healthcare, educationWidely used across industries for administrative support roles
Common Search & Comparison IntentYesYes

While both roles support office operations, an Office Coordinator typically manages broader coordination tasks across departments, whereas an Administrative Assistant focuses on supporting specific individuals or teams with administrative duties. The roles often overlap, but the Office Coordinator usually has a more supervisory or organizational scope.

Is an office coordinator the same as an office manager?

An office coordinator typically handles administrative tasks such as scheduling, communication, and supporting daily office operations. An office manager usually has broader responsibilities, including supervising staff, managing budgets, and overseeing office policies. While both roles require organizational skills, office managers often have more leadership and decision-making duties.
More about Office Coordinator jobs

What are the most commonly searched types of Office jobs in Springfield, IL?

The most popular types of Office jobs in Springfield, IL are:

What are popular job titles related to Office Coordinator jobs in Springfield, IL?

For Office Coordinator jobs in Springfield, IL, the most frequently searched job titles are:

What job categories do people searching Office Coordinator jobs in Springfield, IL look for?

The top searched job categories for Office Coordinator jobs in Springfield, IL are:

What cities near Springfield, IL are hiring for Office Coordinator jobs?

Cities near Springfield, IL with the most Office Coordinator job openings:

Office Coordinator jobs near you
Infographic showing various Office Coordinator job openings in Springfield, IL as of August 2026, with employment types broken down into 83% Full Time, and 17% Part Time. Highlights an 100% In-person job distribution, with an average salary of $42,491 per year, or $20.4 per hour.

OFFICE COORDINATOR - OPTION 2

State of Illinois

Springfield, IL • On-site

$4.1K - $5.4K/mo

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 7 days ago

State Of Illinois rating

8.0

Company rating: 8.0 out of 10

Based on 75 frontline employees who took The Breakroom Quiz

10th of 50 rated states

Job description

Job Requisition ID: 50919
Position Title: Office Coordinator, Opt. 2
Closing Date: 04/21/2026
Agency: Illinois State Police
Class Title: OFFICE COORDINATOR - 30025
Skill Option: Keyboarding
Bilingual Option: None
Salary: Anticipated Starting Salary $4,128 Monthly: Full Range $4,128-$5,450 Monthly
Job Type: Salaried
Category: Full Time
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code: RC014 Clerical Employees, AFSCME
Merit Comp Code:
  • This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
  • All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
  • Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you're helping to improve schools, protect our natural resources, or support families in need, you're part of something bigger something that touches the lives of every person who calls Illinois home. No matter what state career you're looking for, we offer jobs that fit your life and your schedule flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
Serves as an Office Coordinator for the Division of Forensic Services, Forensic Sciences Command (FSC); develops and maintains databases to track various FSC activities (e.g., media requests, expungements, etc.); reviews travel requests and maintains travel database; assists the Command's Administrative Assistant with the daily administration of outsourcing Forensic Biology/DNA cases; assists with the daily administration of CheckPoint; assists with the hiring and interview process; coordinates response to annual reports; compiles responses to organizational dues reimbursement list; documents receipt and distribution of court cards; coordinates print requests for all laboratories statewide; responds to inquiries through written or oral communications, applying general knowledge to agency operations, rules, and regulations; receives and screens incoming telephone calls: delivers incoming mail and prepares outgoing mail; distributes the necessary copies of reports, forms, and correspondence; maintains office equipment and commodities; coordinates and tracks usage, maintenance, transport, and required paperwork; communicates automotive updates to Command personnel; monitors condition and usage of FSC vehicles and makes recommendations for replacement and/or reassignment of vehicles.
About the Agency
The Illinois State Police strives for excellence seeking to be one of the premiere policing agencies in the country. Our core values are Integrity, Service, and Pride. We are seeking individuals with similar values to join us on our mission to promote public safety.
Essential Functions
  • Performs complex, specialized paraprofessional functions for the Forensic Sciences Command (FSC).
  • Coordinates requests and compiles responses for the Command.
  • Provides specialized office support to FSC Headquarters staff.
  • Serves as the FSC Automotive Equipment Officer.
  • Performs other duties as assigned or required included but not limited to the duties enumerated above.

Minimum Qualifications
  • Requires knowledge, skill and mental development equivalent to two years of secretarial/business college, or completion of high school and two years of related office experience, or two years of independent business experience.
  • Requires ability to keyboard accurately at 30 wpm.

Preferred Qualifications
  • Prefers at least two (2) years of experience in office practices, procedures, and programs including but not limited to responding to public inquiries and/or working with vendors
  • Prefers at least two (2) years of experience using Microsoft Office suite programs or similar software for activities including but not limited to tracking and maintaining data; inventorying equipment and commodities; updating manuals and policies; and/or developing graphs.
  • Prefers at least two (2) years of experience in composing, editing, compiling, and/or preparing administrative reports and records.
  • Prefers at least two (2) years of experience in operating commonly used manual and automated office equipment and performing routine maintenance.
  • Prefers at least two years of experience in elementary budgeting and reconciling accounts.

Conditions of Employment
  • Successful completion of initial and on-going, random, alcohol and drug screens.
  • Successful completion of a background investigation 3. Successful completion of a polygraph examination.
  • Ability to maintain credibility in providing courtroom testimony a. Ability to adhere to Illinois State Police's ethical standards b. Ability to adhere to Illinois State Police's policies and procedures.
  • No felony or misdemeanor convictions.
  • The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

Benefits Package
The Illinois State Police offers a robust benefit package including:
    • Flexible work schedules in many program areas
    • Health, life, vision, and dental insurance.
    • 12 weeks paid maternity/paternity leave.
    • Pension Plan
    • Deferred Compensation, and other pre-tax benefit programs.
    • Employees earn twelve (12) paid sick days annually.
    • Ten to twenty-five (10-25) paid vacation days based on years of service.
    • Employees earn three (3) paid personal days pro-rated based on start date.
    • Thirteen-Fourteen (13-14) paid state holidays annually.

Work Hours: Monday-Friday 8:30am-5:00pm
Work Location: 801 S 7th St, Springfield, Illinois, 62703
Agency Contact: ISP.JobPostings@illinois.gov
Posting Group: Office & Administrative Support
This position DOES NOT contain "Specialized Skills" (as that term is used in CBAs).
APPLICATION INSTRUCTIONS
  • Use the "Apply" button at the top right or bottom right of this posting to begin the application process.
  • If you are not already signed in, you will be prompted to do so.
  • State employees should sign in to the career portal for State of Illinois employees - a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
  • Non-State employees should log in on the using the "View Profile" link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
  • If you have questions about how to apply, please see the following resources:
    • State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
    • Non-State employees: on Illinois.jobs2web.com - click "Application Procedures" in the footer of every page of the website.
  • The main form of communication will be through email. Please check your "junk mail", "spam", or "other" folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
    • donotreply@SIL-P1.ns2cloud.com
    • systems@SIL-P1.ns2cloud.com

What State Of Illinois employees say

Pay

Benefits

Hours and flexibility

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Get the full story on Breakroom

State of Illinois logo

About State of Illinois

Sourced by ZipRecruiter

The State of Illinois is not a traditional company, but rather a governmental entity encompassing diverse agencies and departments that serve the constituents of Illinois. Based in Illinois, United States, this governmental body communicates with its citizens through the official website illinois.gov. The website is a one-stop resource for Illinois residents to access information about the state's services, including education, healthcare, transportation, and public safety, among others.

Company size

11 - 50 Employees

Headquarters location

Springfield, IL, US

Year founded

2009

Social media

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