Office Associate Jobs in Springfield, IL (NOW HIRING)

Job Requisition ID: 57106 IPR#26-01570 Opening Date: 06/26/2026 Closing Date: 07/13/2026 Agency: Department of Transportation Class Title: OFFICE ASSOCIATE - 30015 Skill Option: Keyboarding Salary: Anticipated Starting Salary (Effective 7/1/26) $4,144 Monthly; Full Range: $4,144 - $5,429 Monthly Job Type: Salaried Category: Full Time County: Sangamon Number of Vacancies: 2 Bargaining Unit Code: RC014 Clerical Employees, AFSCME This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal. Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered. Why Work for Illinois? Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois. Position Overview The Illinois Department of Transportation is seeking to hire an Office Associate. The successful candidate will gather necessary information required for research and data to technical staff and also maintain and update the Bureau of Claims’ file systems, serve as receptionist, process incoming checks, and type invoices/vouchers for payment to claimants and businesses ensuring accuracy of payee information and payment amount. The Bureau of Claims handles confidential and personally identifiable information daily. The successful candidate will ensure the security and confidentiality of this information. Essential Functions Gathers necessary information required for research and data to technical staff. Updates and maintains the computerized Bureau of Claims file system by accessing the Risk Evaluation And Legal Management database (REALM). Maintains the Bureau of Claims file system. Serves as receptionist. Keyboards invoices and vouchers for payment to claimants and businesses ensuring accuracy of payee information and payment amount. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above. Minimum Qualifications Requires knowledge, skill, and mental development equivalent to completion of high school. Requires two years of office experience. Requires ability to keyboard accurately 45 wpm. Preferred Qualifications Prefers ability to follow oral and written instructions. Prefers extensive knowledge of composition, grammar, spelling, and punctuation. Prefers extensive knowledge of office practices, procedures, and programs. Conditions of Employment Requires successful completion of a background check and self-disclosure of criminal history. This position is considered sedentary work as defined by the U.S. Department of Labor (20 CFR 404.1567(a)). Sedentary work involves lifting no more than 10 pounds at a time and requires occasional lifting, carrying, walking, and standing. The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description. About the Agency: The IDOT team works diligently to provide safe, cost-effective transportation for Illinois in ways that enhance quality of life, promote economic prosperity and protect our environment. We are problem solvers and leaders, constantly searching for innovations and improvements in support of our commitment to providing the best multimodal transportation system for Illinois. Our team fosters a culture of inclusivity. We value diversity and hold ourselves to the highest ethical standards as we work together for a common purpose. Team members frequently collaborate with colleagues and others outside the department to best meet customer needs. The department offers extensive training and career advancement opportunities. Employees also receive a robust benefit package including: Monday-Friday work schedule Flexible work schedules in several program areas (flexible time, hybrid scheduling) Health, Life, Vision, and Dental Insurance Pension Plan (12) Weeks paid Maternity/Paternity Leave Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare) Employees earn (12) paid Sick Days annually New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually Employees earn (3) paid Personal Days annually (13-14) paid holidays annually (based on start date) Tuition Reimbursement Employee Assistance Program and/or mental health resources We invite qualified applicants to apply to become part of our team. We are confident that you will take pride in serving Illinois and its residents and visitors. Work Hours: 8:00 AM - 4:30 PM Monday - Friday Work Location: 2300 S Dirksen Pkwy, Springfield, Illinois, 62764 Work Office: Office of Chief Counsel / Bureau of Claims Agency Contact: DOT.CONTACTHR@ILLINOIS.GOV Posting Group: Office & Administrative Support; Transportation APPLICATION INSTRUCTIONS Use the “Apply” button at the top right or bottom right of this posting to begin the application process. If you are not already signed in, you will be prompted to do so. State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon. Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account. If you have questions about how to apply, please see the following resources: State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website. Seasonal and temporary workers should use a personal e-mail address when applying for jobs. The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses: donotreply@SIL-P1.ns2cloud.com systems@SIL-P1.ns2cloud.com