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Office Associate Jobs in Springfield, IL (NOW HIRING)

State of Illinois

OFFICE ASSOCIATE

Springfield, IL · On-site

$49.73K - $65.15K/yr

OFFICE ASSOCIATE - 30015 Skill Option: Keyboarding Bilingual Option: None Salary: Anticipated Salary (Eff 7/1/26) $4,144-$5,429/month ($49,728-$65,148/year) Job Type: Salaried Category: Full Time ...

State of Illinois

OFFICE ASSOCIATE

Springfield, IL

$49.73K - $65.15K/yr

OFFICE ASSOCIATE - 30015 Skill Option: Keyboarding Bilingual Option: None Salary: Anticipated Salary (Eff 7/1/26) $4,144-$5,429/month ($49,728-$65,148/year) Job Type: Salaried Category: Full Time ...

State of Illinois

OFFICE ASSOCIATE

Springfield, IL

$49.73K - $65.15K/yr

OFFICE ASSOCIATE - 30015 Skill Option: Keyboarding Bilingual Option: None Salary: Anticipated Salary (Eff 7/1/26) $4,144-$5,429/month ($49,728-$65,148/year) Job Type: Salaried Category: Full Time ...

Isringhausen Imports

Office Assistant

Springfield, IL

$18 - $20/hr

229 East Jefferson Street, Springfield, IL 62701 Automotive Office Assistant $18 - 20 per hour but we pay more for your experience! Full Benefits! Dealership Experience is a Plus, but We Will Train ...

Flooring America

Office Assistant

Springfield, IL · On-site

$16 - $30/hr

Requires knowledge of office systems and procedures. What You'll Do * Collect, count, and disburse money, do basic bookkeeping, and complete banking transactions. * Communicate with customers ...

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Office Associate information

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$11

$19

$27

How much do office associate jobs pay per hour?

As of May 28, 2026, the average hourly pay for office associate in Springfield, IL is $19.24, according to ZipRecruiter salary data. Most workers in this role earn between $16.20 and $21.68 per hour, depending on experience, location, and employer.

What Is an Office Associate?

An office associate performs a wide range of administrative and office management tasks. Your duties include answering phones and providing clerical assistance, such as organizing files or scheduling appointments, for the office manager. The job qualifications include a high school diploma and some prior experience performing clerical tasks. You need experience and skills such as a strong attention to detail, organizational awareness, and the ability to take direction. Being an office associate can lead to a career as an office manager.

What are the key skills and qualifications needed to thrive as an Office Associate, and why are they important?

To thrive as an Office Associate, you need strong organizational skills, attention to detail, and proficiency in basic administrative tasks, often supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, basic database management, and office equipment is typically required. Excellent communication, time management, and problem-solving abilities help you stand out in this role. These skills are crucial for maintaining efficient office operations and supporting teams in achieving organizational goals.

What are some common challenges faced by Office Associates and how can they be effectively managed?

Office Associates often juggle multiple tasks such as managing schedules, handling correspondence, and supporting various teams, which can make time management a significant challenge. Prioritizing tasks, communicating clearly with supervisors about workload, and utilizing digital tools for organization are effective strategies to stay on top of responsibilities. Additionally, adapting to different personalities and work styles within the office requires strong interpersonal skills and flexibility. Embracing continuous learning and staying proactive can help Office Associates thrive and contribute positively to their team's efficiency.

What are Office Associates?

Office Associates are administrative professionals who support daily operations in an office setting. Their responsibilities typically include answering phones, managing files, scheduling appointments, handling correspondence, and assisting colleagues or management with various tasks. They play a vital role in ensuring the office runs smoothly and efficiently. Office Associates often need strong organizational and communication skills as well as proficiency with office software. Depending on the workplace, they may also assist with bookkeeping, data entry, or customer service.

What is the difference between Office Associate vs Administrative Assistant?

AspectOffice AssociateAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer post-secondary educationHigh school diploma; additional certifications optional
Work EnvironmentOffice settings across various industriesOffice environments, often in corporate or healthcare sectors
Employer & Industry UsageCommon in retail, healthcare, and administrative sectorsWidely used in corporate, government, and nonprofit organizations
Common Search & Comparison IntentYesYes

While both Office Associates and Administrative Assistants work in office settings and handle clerical tasks, Office Associates typically focus on basic administrative duties and customer service, often in retail or healthcare environments. Administrative Assistants usually perform a broader range of administrative support, including scheduling and correspondence, mainly in corporate or professional settings. Understanding these differences helps job seekers find roles that match their skills and career goals.

More about Office Associate jobs
What are the most commonly searched types of Office jobs in Springfield, IL? The most popular types of Office jobs in Springfield, IL are:
What cities near Springfield, IL are hiring for Office Associate jobs? Cities near Springfield, IL with the most Office Associate job openings:
Office Associate jobs near you
OFFICE ASSOCIATE

OFFICE ASSOCIATE

State of Illinois

Springfield, IL • On-site

$49.73K - $65.15K/yr

Other

Medical, Dental, Vision, Life, Retirement, PTO

Posted 18 days ago

State Of Illinois rating

7.8

Company rating: 7.8 out of 10

Based on 72 frontline employees who took The Breakroom Quiz

20th of 50 rated states

Job description

Job Requisition ID: 56101
Opening Date: 05/19/2026
Closing Date: 06/02/2026
Agency: Department of Human Services
Class Title: OFFICE ASSOCIATE - 30015
Skill Option: Keyboarding
Bilingual Option: None
Salary: Anticipated Salary (Eff 7/1/26) $4,144-$5,429/month ($49,728-$65,148/year)
Job Type: Salaried
Category: Full Time
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code: RC014 Clerical Employees, AFSCME
Merit Comp Code:
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you're helping to improve schools, protect our natural resources, or support families in need, you're part of something bigger-something that touches the lives of every person who calls Illinois home.
No matter what state career you're looking for, we offer jobs that fit your life and your schedule-flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
The Office of Fiscal Services is seeking to hire an Office Associate for the Central Overpayment - Account Support Unit. This position performs difficult and responsible data entry and clerical functions; exercises independent judgment; performs data entry of Grant/ SNAP overpayment referrals and enters changes into the Accounts Receivable System (ARS); enters additions/changes on the Illinois Disqualified Recipient System (DRS); reviews returned notices and system produced reports for corrections and demographic information and prepares items for data entry; screens and directs telephone inquiries pertaining to collection activity to staff; and performs data entry into personal computer utilizing a large variety of software programs.
Essential Functions
  • Receives, organizes, and reviews Overpayment Referrals from Local/Central Office staff to ascertain if data elements are present.
  • Performs a variety of clerical functions including preparation of tracking jackets.
  • Receives, sorts, opens, date stamps, and reviews incoming mail and returned notices.
  • Performs data entry to add and change client information on the Illinois Disqualified Recipient System, which is incorporated into the National System in order that States access, exchange, and track information nationwide relative to Supplemental Nutrition Assistance Program (SNAP) Disqualifications.
  • Performs data entry of information on special projects and major collection initiatives into a variety of software programs utilizing a personal computer.
  • Performs other duties as assigned or required which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications
  • Requires knowledge, skill, and mental development equivalent to completion of high school.
  • Requires two (2) years office experience.
  • Requires ability to keyboard accurately at 45 wpm.

Work Hours: 8:30 am - 5 pm, Monday - Friday
Headquarter Location: 600 E Ash St, Springfield, Illinois, 62703
Fiscal Services
Collection Services
Central Overpayment/Account Support
Work County: Sangamon
Agency Contact: DHS.HiringUnit@illinois.gov
Posting Group: Office & Administrative Support; Social Services
About the Agency:
The Illinois Department of Human Services uplifts individuals and communities across Illinois. Our mission is to respond to the needs of all people in Illinois so they can lead healthy, safe, and enriched lives. Our vision is the future we are shaping with dignity and the well-being for everyone in Illinois. Our values are the principles that guide us as we work to remove systemic barriers and create lasting opportunities with Compassion, Accessibility, Responsibility, and Equity.
As a State of Illinois employee, you will receive a robust benefit package that includes the following:
  • A Pension Program
  • Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
  • 3 Paid Personal Business Days annually
  • 12 Paid Sick days annually (Sick days carry over from year to year)
  • 10-25 days of Paid Vacation time annually - (10 days in year one of employment)
    • Benefit time modified for part-time, 12-hour, & non-standard work schedules (as applicable)
  • 13 Paid Holidays annually, 14 on even numbered years
  • Flexible Work Schedules (when available dependent upon position)
  • 12 Weeks Paid Parental Leave
  • Deferred Compensation Program - A supplemental retirement plan
  • Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
  • Federal Public Service Loan Forgiveness Program eligibility
  • GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans
  • 5% Salary Differential for Bilingual Positions
  • Commuter Savings Program (Chicago only)

For more information about our benefits please follow this link: https://cms.illinois.gov/benefits/stateemployee.html
APPLICATION INSTRUCTIONS
Use the "Apply" button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees - a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the "View Profile" link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com - click "Application Procedures" in the footer of every page of the website.
State employees should include temporary assignment in the application profile. Temporary assignment verification forms can be uploaded to the Additional Documents section.
The main form of communication will be through email. Please check your "junk mail", "spam", or "other" folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
  • donotreply@SIL-P1.ns2cloud.com
  • systems@SIL-P1.ns2cloud.com

What State Of Illinois employees say

Pay

Benefits

Hours and flexibility

Workplace

Get the full story on Breakroom

State of Illinois logo

About State of Illinois

Sourced by ZipRecruiter

The State of Illinois is not a traditional company, but rather a governmental entity encompassing diverse agencies and departments that serve the constituents of Illinois. Based in Illinois, United States, this governmental body communicates with its citizens through the official website illinois.gov. The website is a one-stop resource for Illinois residents to access information about the state's services, including education, healthcare, transportation, and public safety, among others.

Company size

11 - 50 Employees

Headquarters location

Springfield, IL, US

Year founded

2009

Social media

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