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Office Manager Jobs in Springfield, IL (NOW HIRING)

Memorial Health

Executive Office Manager

Springfield, IL · On-site

$29.44 - $45.64/hr

Overview The Executive Office Manager oversees and coordinates the daily operations of the executive office, ensuring organizational effectiveness, efficiency, and alignment with organizational ...

Helzberg

Office Assistant

Springfield, IL · On-site

$15 - $17.50/hr

Assisting the Office Manager with operational audits and inventory counts * Complying with company policies and procedures including loss prevention, operational and human resources * Achieving ...

Red Bull

Office Administrator (Part Time)

Springfield, IL · On-site

$17.75 - $24.50/hr

The Office Administrator (OA) is responsible for providing general office support with a variety of ... MANAGING EXPECTATIONS Support the regional administrative needs of the General Sales Manager (GSM ...

Red Bull

Office Administrator (Part Time)

Springfield, IL · On-site

$17.75 - $24.50/hr

MANAGING EXPECTATIONS Support the regional administrative needs of the General Sales Manager (GSM ... Manage all office administrative activities, including daily mail and FedEx / UPS Package ...

Sikich

Office Service Generalist

Springfield, IL · On-site

$21.49 - $29.03/hr

Manage Calendar and data entry. * Assist with moving boxes and light inter-office moves. * Prepare offices and workstations for new hires. * Assist with general appearance of office, compiling ...

Flooring America

Office Assistant

Springfield, IL

$16 - $30/hr

Manage telephone communications, direct calls, and take messages. * Organize, sort, and maintain files and records of office activities, business transactions, and other relevant documents. * Prepare ...

State of Illinois

OFFICE COORDINATOR

Springfield, IL · On-site

$4.2K - $5.6K/mo

The successful candidate will serve as a secretary to the Statewide Contract Compliance Section Manager, and perform a wide variety of difficult and complex technical secretarial and office support ...

Centurion

Office Coordinator (80596)

Lincoln, IL · On-site

$30/hr

The Office Coordinator , under the direct supervision of Site Manager, assists in the day to day administration of the medical unit through compiling, drafting, preparing, researching, organizing ...

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Office Manager information

See Springfield, IL salary details

$25.3K

$51K

$76.8K

How much do office manager jobs pay per year?

As of Aug 16, 2026, the average yearly pay for office manager in Springfield, IL is $51,018.00, according to ZipRecruiter salary data. Most workers in this role earn between $39,600.00 and $58,500.00 per year, depending on experience, location, and employer.

What is an office manager?

Office managers are professionals responsible for overseeing the daily administrative operations of an office. They ensure that the workplace runs efficiently by managing office supplies, coordinating schedules, supervising administrative staff, and implementing procedures to improve workflow. Office managers also handle tasks such as budgeting, organizing meetings, and maintaining office equipment. Their role is crucial in supporting other staff members and ensuring that the office environment is productive and well-organized.

What does an office manager do?

An Office Manager is responsible for keeping their office running smoothly. They assign work to administrative assistants, update records, and arrange travel and conference room schedules. Office Managers perform clerical tasks such as answering phone calls, responding to correspondence, and organizing appointments and meetings. Other duties include monitoring and delivering mail and maintaining office equipment like computers and printers.

What are the key skills and qualifications needed to thrive as an office manager, and why are they important?

To thrive as an Office Manager, you need strong organizational abilities, attention to detail, and experience in administrative operations, often supported by a degree in business or a related field. Familiarity with office software suites like Microsoft Office, scheduling tools, and sometimes certifications such as CAP or MOS are typically required. Excellent communication, multitasking, and leadership skills help you coordinate teams and maintain a positive office environment. These competencies ensure smooth daily operations, efficient workflow, and a well-functioning workplace.

How does an office manager typically interact with other departments within an organization?

Office Managers play a central role in facilitating communication and coordination between different departments. They often serve as the primary point of contact for administrative needs, ensuring that teams have the resources and support necessary for smooth operations. Office Managers may collaborate with HR on onboarding new staff, work with finance on budgeting and purchasing, and assist IT with equipment or infrastructure requests. This cross-departmental interaction requires strong organizational and interpersonal skills, making the role ideal for those who enjoy varied tasks and teamwork.

What is the difference between Office Manager vs Administrative Assistant?

AspectOffice ManagerAdministrative Assistant
Primary RoleOversees office operations, manages staff, and implements policiesProvides administrative support, manages schedules, and handles correspondence
Required SkillsLeadership, organizational, and management skillsCommunication, organization, and multitasking skills
Work EnvironmentTypically supervises staff and manages office systemsSupports executives and team members directly
Common CertificationsOffice management or business administration certificationsAdministrative assistant or secretarial certifications

The main difference is that Office Managers oversee overall office operations and staff, while Administrative Assistants focus on supporting individual teams or executives with administrative tasks. Both roles require strong organizational skills, but Office Managers often have broader responsibilities and leadership duties.

More about Office Manager jobs

What are the most commonly searched types of Office jobs in Springfield, IL?

The most popular types of Office jobs in Springfield, IL are:

What are popular job titles related to Office Manager jobs in Springfield, IL?

For Office Manager jobs in Springfield, IL, the most frequently searched job titles are:

What job categories do people searching Office Manager jobs in Springfield, IL look for?

The top searched job categories for Office Manager jobs in Springfield, IL are:

What cities near Springfield, IL are hiring for Office Manager jobs?

Cities near Springfield, IL with the most Office Manager job openings:

Office Manager jobs near you
Infographic showing various Office Manager job openings in Springfield, IL as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 22% Part Time, and 1% Contract. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution, with an average salary of $51,018 per year, or $24.5 per hour.

Executive Office Manager

Memorial Health

Springfield, IL • On-site

$29.44 - $45.64/hr

Full-time

Posted 17 days ago

Memorial Health rating

7.0

Company rating: 7.0 out of 10

Based on 176 frontline employees who took The Breakroom Quiz

415th of 887 rated healthcare providers

Job description

Min
USD $29.44/Hr.
Max
USD $45.64/Hr.
Overview
The Executive Office Manager oversees and coordinates the daily operations of the executive office, ensuring organizational effectiveness, efficiency, and alignment with organizational objectives. This role provides administrative, operational, and project support to executive leadership and governing bodies as assigned.
The Executive Office Manager serves as a key point of contact for internal and external stakeholders, facilitates communication across departments and leadership teams, and supports executive, board, and organizational initiatives.
Qualifications
Education:
  • Bachelor's degree in business or health related field is preferred.

Licensure/Certification/Registry:
  • N/A

Experience:
  • Five (5) years of experience in office management, executive assistant, executive office support, or related administrative role.

Other Knowledge/Skills/Abilities:
  • Knowledge of office management systems, procedures, and business operations.
  • Excellent organizational and time management skills with the ability to prioritize competing demands.
  • Proficiency in Microsoft Office Suite and other business software applications.
  • Strong verbal, written, and interpersonal communication skills.
  • Demonstrated attention to detail and critical thinking skills.
  • Ability to maintain confidentiality and exercise sound judgment.
  • Ability to work effectively with executives, board members, physicians, leaders, staff, and community stakeholders.

Responsibilities
  1. Provides administrative and executive support to assigned executive leadership team members.
  2. Manages executive calendars, schedules, appointments, meeting requests, and travel arrangements.
  3. Coordinates activities and provides administrative support for governing boards, committees, councils, and leadership meetings as assigned.
  4. Prepares and distributes meeting materials, agendas, minutes, presentations, reports, and other executive communications.
  5. Maintains board management systems and communication platforms, as applicable.
  6. Coordinates communications among executive leadership, department leaders, physicians, staff, board members, and external stakeholders.
  7. Serves as a liaison between executive leadership and various organizational departments.
  8. Ensures administrative policies, procedures, and office practices are followed and recommends process improvements to enhance efficiency.
  9. Prepares correspondence, reports, presentations, briefing materials, and other documents on behalf of executive leadership.
  10. Conducts research, collects data, and prepares information for executive decision-making and strategic initiatives.
  11. Assists with the management and organization of legal, regulatory, accreditation, policy, and governance documents.
  12. Plans, coordinates, and supports executive meetings, leadership retreats, board meetings, conferences, special events, and organizational functions.
  13. Coordinates meeting logistics, including facilities, technology, catering, and related arrangements.
  14. Monitors project timelines, tracks action items, and provides follow-up support for executive and organizational initiatives.
  15. Supports organizational responses to surveys, audits, regulatory reviews, and accreditation activities as assigned.
  16. Serves as a primary point of contact for matters pertaining to the executive office.
  17. Handles confidential and sensitive information with professionalism, discretion, and integrity.
  18. Fosters positive working relationships and demonstrates behaviors consistent with the organization's mission, vision, values, and service standards.
  19. Performs other duties and responsibilities as assigned.

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