Office Assistant Jobs in Springfield, IL (NOW HIRING)

Business Office Manager - 5010 BUS/ADMINV ASSOC 2
Hiring Department: Division of Specialized Care for Children
Location: Springfield, IL USA
Requisition ID: 1042416
FTE: 1
Work Schedule: 8:00AM- 4:30PM
Shift: Days
# of Positions: 1
Workplace Type: On-Site
Posting Close Date: 9/10/2026
Salary Range (commensurate with experience): $68,000.00 - 88,000.00 / COMPENSATION
About the University of Illinois Chicago
UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.
This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.
Position Summary
The Business Office Manager is responsible for overseeing and managing the daily operations
of the business office. This role ensures smooth administrative functions, effective coordination
between departments, and compliance with University and DSCC internal policies and
procedures. The Business Office Manager is a key player in supporting Business Office
activities and providing leadership to office staff.
Duties & Responsibilities

Manage and oversee all Business Office staff operations,including daily functions, monthly reconciliations, quarterly reporting, and fiscal year endactivities.

Supervise and mentor Business Office staff to ensure smooth workflow and team cohesion. Provide training and professional development opportunities as needed.

Assist with budgeting and reporting needs for Assistant Director of Finance, Accounting, & Procurement. Oversee financial records and work with the Business Office team to ensure accurate reporting and compliance with policies, procedures, and regulations.

Serve as a point of contact for internal and external communication as needed. Handle phone calls, emails, and correspondence promptly and professionally.

Ensure that office practices comply with all University and policies, industry regulations, and legal requirements. Prepare reports for management regarding office activities and budget performance.

Identify and implement improvements to Business Officeprocedures and workflows to increase productivity and reduce inefficiencies.

Perform other related duties and participate in special projects as assigned.

Minimum Qualifications

1. Bachelor's degree in business administration, management, or a field related to the position.
2. Five years of professional business, financial, and/or managerial work experience.

(NOTE: A Master's Degree in an area consistent with the duties of the position may be substituted for one (1) year (12 months) of work experience.)

• Experience in University of Illinois specific accounting and funding activities .
• Familiarity with University of Illinois systems such as Banner, Chrome River, EDDIE.ect.

Preferred Qualifications
Minimum of 3-5 years of experience in office management, administrative
support, or a similar role.
Experience in University of Illinois specific accounting and funding activities .
Familiarity with University of Illinois systems such as Banner, Chrome River, EDDIE.ect.
To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the onlineapplication including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.
Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment.
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.
The university provides accommodations to applicants and employees. Request an Accommodation
Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.