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Office Assistant Jobs in Springfield, IL (NOW HIRING)

Heyl Royster

Legal Assistant - Springfield office

Springfield, IL · On-site

$19 - $29/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

QUALIFICATIONS TO BE A LEGAL ASSISTANT * Prior office or law firm experience, three (3) years preferred * Prior litigation experience preferred * Work Comp experience preferred * Must have strong ...

Heyl Royster

Legal Assistant - Springfield office

Springfield, IL · On-site

$19 - $29/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

QUALIFICATIONS TO BE A LEGAL ASSISTANT * Prior office or law firm experience, three (3) years preferred * Prior litigation experience preferred * Work Comp experience preferred * Must have strong ...

Red Bull

Office Administrator (Part Time)

Springfield, IL · On-site

$17.75 - $24.50/hr

The Office Administrator (OA) is responsible for providing general office support with a variety of ... Assist RBDC HR Department with new hire paperwork completion needs, timecard tracking support ...

Red Bull

Office Administrator (Part Time)

Springfield, IL

$17.75 - $24.50/hr

... Assist RBDC HR Department with new hire paperwork completion needs, timecard tracking support ... office phone calls and ensures all calls are directed accordingly Ensure proper filing and follow ...

Memorial Health

Front Office Specialist

Springfield, IL

$16.50 - $24.82/hr

Ability to assist patients with mobility needs in and out of the office as needed. * Patient Interaction & Satisfaction: Assist the clinic in meeting quality and patient satisfaction goals by ...

Memorial Health

Front Office Specialist

Springfield, IL · On-site

$16.50 - $24.82/hr

Ability to assist patients with mobility needs in and out of the office as needed. Responsibilities * Patient Interaction & Satisfaction: Assist the clinic in meeting quality and patient satisfaction ...

Memorial Health

Front Office Specialist

Springfield, IL · On-site

$16.50 - $24.82/hr

Ability to assist patients with mobility needs in and out of the office as needed. Responsibilities * Patient Interaction & Satisfaction: Assist the clinic in meeting quality and patient satisfaction ...

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Office Assistant information

See Springfield, IL salary details

$9

$18

$25

How much do office assistant jobs pay per hour?

As of Aug 13, 2026, the average hourly pay for office assistant in Springfield, IL is $18.78, according to ZipRecruiter salary data. Most workers in this role earn between $15.96 and $20.96 per hour, depending on experience, location, and employer.

What is an office assistant?

Office assistants are administrative professionals who help keep an office running smoothly by performing a variety of clerical and organizational tasks. Their duties often include answering phones, scheduling appointments, filing documents, managing correspondence, and supporting other staff members with day-to-day operations. Office assistants play a crucial role in ensuring that the office operates efficiently and effectively. They may also handle data entry, order supplies, and assist with basic bookkeeping tasks. The specific responsibilities can vary depending on the size and type of the organization.

What does an office assistant do?

As an office assistant, you are responsible for conducting daily administrative tasks in an office environment. You may be asked to answer telephone calls and emails, take messages, schedule appointments, greet customers or clients, make copies, maintain records, and manage office inventory and supplies. Your responsibilities may vary depending on the kind of office you work in, and some jobs may require special skills or education, like medical billing knowledge or experience as a paralegal.

What are some common challenges faced by office assistants, and how can they be effectively managed?

Office Assistants often juggle multiple tasks simultaneously, such as managing schedules, handling correspondence, and supporting various staff members. A common challenge is prioritizing tasks efficiently, especially during busy periods or when urgent requests arise. Effective time management, clear communication with supervisors and colleagues, and staying organized with tools like calendars and task lists can help manage these demands. Proactively seeking clarification on priorities and being adaptable to shifting needs are also key to succeeding in this role.

What are the key skills and qualifications needed to thrive as an office assistant, and why are they important?

To thrive as an Office Assistant, you need strong organizational skills, attention to detail, and basic proficiency in office administration, often supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, email platforms, and common office equipment is typically required. Excellent communication, time management, and a proactive attitude help you stand out in this role. These skills and qualities ensure efficient office operations, effective support to staff, and a smoothly running workplace.

What is the difference between Office Assistant vs Receptionist?

AspectOffice AssistantReceptionist
Primary RoleSupports administrative tasks, manages files, assists with office operationsGreets visitors, answers phones, manages front desk activities
Required SkillsOrganizational skills, basic computer proficiency, multitaskingCommunication skills, customer service, phone etiquette
Work EnvironmentOffice settings, administrative departmentsFront desk, reception area, customer-facing roles
Common CertificationsNone required, but administrative certifications helpfulNone required, customer service experience preferred

While both roles support office functions, an Office Assistant handles a broader range of administrative tasks behind the scenes, whereas a Receptionist primarily manages front desk duties and visitor interactions. The roles often overlap but serve different focal points within an organization.

More about Office Assistant jobs
What are the most commonly searched types of Office jobs in Springfield, IL? The most popular types of Office jobs in Springfield, IL are:
What are popular job titles related to Office Assistant jobs in Springfield, IL? For Office Assistant jobs in Springfield, IL, the most frequently searched job titles are:
What job categories do people searching Office Assistant jobs in Springfield, IL look for? The top searched job categories for Office Assistant jobs in Springfield, IL are:
What cities near Springfield, IL are hiring for Office Assistant jobs? Cities near Springfield, IL with the most Office Assistant job openings:
Office Assistant jobs near you
Infographic showing various Office Assistant job openings in Springfield, IL as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution, with an average salary of $39,068 per year, or $18.8 per hour.

Executive Assistant to the Chief of Staff

Illinois House of Representatives

Springfield, IL • On-site

$65K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 15 days ago

Job description

Responsibilities:
  • Provide administrative secretarial support to the Chief of Staff;
  • Handle confidential information;
  • Providing professional phone coverage by screening incoming calls and documenting comprehensive messages;
  • Managing the Chief of Staff's calendar and coordinating all appointments;
  • Gather and organize all required briefing materials ahead of scheduled meetings and events;
  • Professionally greeting visitors and overseeing all logistical aspects of meetings;
  • Updating the Chief of Staff's contacts with phone number and email changes or additions;
  • Scheduling travel arrangements for the Chief of Staff;
  • Prepare travel documents and manage reimbursements;
  • Prepare, proofread, and format letters and reports;
  • Produce comprehensive data reports as requested by the Chief of Staff;
  • Participate in continuous professional development;
  • Maintain office documents and files;
    and
  • Other tasks as assigned.

Minimum Qualifications:
  • High school degree or Equivalent (some college or Associates Degree preferred)
  • 3-year prior experience in a receptionist or office assistant role;
  • 1-year prior experience with the IL General Assembly preferred;
  • Very strong in Microsoft Word and Excel and Goggle Workspace (Gsuite); and
  • Excellent verbal and written communication skills
  • No remote option

Salary Range:
  • Minimum $65,000 based on experience and education;
  • Health, dental, vision, prescription, behavioral health, and life insurance; for details, visit https://www2.illinois.gov/cms/benefits/StateEmployee/Pages/StateInsuranceProgram.aspx;
  • Participation in State Employees' Retirement System;
  • Optional participation in health savings account and deferred compensation programs; and;
  • Competitive vacation, sick, and personal time.

Work Environment:
  • Work is largely performed in the Illinois State Capitol Building Complex in Springfield, Illinois which is open to the public. Security for the Capitol Complex is provided by Illinois Secretary of State Police.
  • The working environment can be noisy, and the building can be congested with constituents, lobbyists, tour groups, and demonstrators.
  • The person in this position needs to be able to remain in a stationary position for extended periods of time, as well as to move about inside the capitol building and grounds as necessary.
  • The person in this position constantly operates a computer and other office productivity machinery.
  • The person in this position frequently communicates with staff, legislators, lobbyists, and members of the public, and must be able to professionally exchange accurate information in these situations.
  • Typical work hours are 8:30 am to 4:30 pm on non-session days and 8:30 am to 7:00 pm on session days. Hours are subject to change. Occasional weekends may be required.
  • Some travel may be required.

Application Information:
Interested candidates should send a resume and cover letter to:
Pamela Lassiter
Human Resources Director and EEO Officer
Illinois House of Representatives
Office of the Speaker
Stratton Building Room 419
401 S. Spring Street
Springfield, IL 62706
jobs@hds.ilga.gov
Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. This description reflects management's assignment of essential functions, it does not proscribe or restrict the tasks that may be assigned. This job description is subject to change at any time.
The Office of the Speaker of the Illinois House of Representatives is an equal opportunity employer and prohibits discrimination based on race, color, religion, gender, age, military discharge, national origin, ancestry, ethnicity, disability, sexual orientation, marital status, pregnancy, or any other characteristic protected by federal or state laws.

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