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Business Office Assistant Jobs in Springfield, IL

Flooring America

Office Assistant

Springfield, IL

$16 - $30/hr

Organize, sort, and maintain files and records of office activities, business transactions, and other relevant documents. * Prepare and send bills, contracts, policies, invoices, or checks. * Operate ...

Memorial Health

Front Office Specialist

Springfield, IL · On-site

$16.50 - $24.82/hr

... business office. Key responsibilities include handling billing processes, obtaining ... Ability to assist patients with mobility needs in and out of the office as needed. Responsibilities

Memorial Health

Executive Office Manager

Springfield, IL · On-site

$29.44 - $45.64/hr

Bachelor's degree in business or health related field is preferred. Licensure/Certification/Registry: * N/A Experience: * Five (5) years of experience in office management, executive assistant ...

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Business Office Assistant information

See Springfield, IL salary details

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How much do business office assistant jobs pay per hour?

As of Aug 17, 2026, the average hourly pay for business office assistant in Springfield, IL is $18.92, according to ZipRecruiter salary data. Most workers in this role earn between $16.20 and $20.96 per hour, depending on experience, location, and employer.

What are some common challenges faced by business office assistants in a fast-paced office environment?

Business Office Assistants often juggle multiple tasks simultaneously, such as managing schedules, handling correspondence, and supporting various departments. A common challenge is prioritizing urgent tasks while maintaining accuracy in data entry and record-keeping. Adapting quickly to shifting priorities and communicating effectively with team members and supervisors are essential skills to overcome these challenges, ensuring smooth office operations and contributing positively to the overall workflow.

What is a business office assistant?

Business Office Assistants are administrative professionals who support the daily operations of an office. Their tasks typically include answering phones, managing schedules, handling correspondence, maintaining files, and assisting with data entry or basic bookkeeping. They help ensure that the office runs smoothly by performing a variety of clerical duties and supporting other staff members as needed. Business Office Assistants are essential for keeping business environments organized and efficient.

What is the difference between Business Office Assistant vs Administrative Assistant?

AspectBusiness Office AssistantAdministrative Assistant
CredentialsHigh school diploma or equivalent; some roles may require basic bookkeeping or office software skillsHigh school diploma; proficiency in office software and communication skills
Work EnvironmentOffice settings in various industries, including healthcare, education, and corporateOffice environments across multiple sectors, supporting daily administrative tasks
Job ResponsibilitiesHandling billing, data entry, scheduling, and basic office managementManaging correspondence, scheduling, filing, and supporting office operations

The Business Office Assistant and Administrative Assistant roles share similar office environments and require comparable skills. However, Business Office Assistants often focus more on financial tasks like billing and data entry, while Administrative Assistants handle broader administrative support. Both positions are essential for smooth office operations across industries.

What are the key skills and qualifications needed to thrive as a business office assistant, and why are they important?

To thrive as a Business Office Assistant, you need organizational skills, attention to detail, basic accounting knowledge, and typically a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, office equipment, and sometimes experience with bookkeeping or database systems is important. Strong communication, multitasking ability, and a proactive attitude help you excel in supporting teams and managing administrative tasks. These skills ensure efficient office operations, accurate record-keeping, and effective support for colleagues and management.

What are the most commonly searched types of Business Office jobs in Springfield, IL?

The most popular types of Business Office jobs in Springfield, IL are:

What cities near Springfield, IL are hiring for Business Office Assistant jobs?

Cities near Springfield, IL with the most Business Office Assistant job openings:

Business Office Assistant jobs near you
Infographic showing various Business Office Assistant job openings in Springfield, IL as of August 2026, with employment types broken down into 76% Full Time, 22% Part Time, and 2% Contract. Highlights an 89% Physical, 3% Hybrid, and 8% Remote job distribution, with an average salary of $39,351 per year, or $18.9 per hour.

Office Assistant

Flooring America

Springfield, IL

$16 - $30/hr

Full-time

Re-posted 13 hours ago

Job description


About This Role

Clerical duties within the office may encompass a range of responsibilities, including answering telephones, maintaining bookkeeping records, typing or word processing, operating office equipment, and managing files. A thorough understanding of office systems and procedures is essential.


What You'll Do
  • Disburse and deposit money, conduct basic bookkeeping, and facilitate banking transactions.
  • Interact with customers, employees, and other stakeholders to address inquiries, provide information, take orders, and resolve complaints.
  • Manage telephone communications, direct calls, and take messages.
  • Organize, sort, and maintain files and records of office activities, business transactions, and other relevant documents.
  • Prepare and send bills, contracts, policies, invoices, or checks.
  • Operate office machines, including photocopiers and scanners, facsimile machines, voice mail systems, and personal computers.
  • Process, record, and proofread data and other information, such as records or reports.
  • Maintain and update filing, inventory, mailing, and database systems using computers or manually.
  • Handle incoming mail, respond to correspondence, and prepare outgoing mail.
  • Review files, records, and documents to gather information in response to requests.
  • Deliver messages and complete errands.
  • Manage inventory and order materials, supplies, and services.
  • Coordinating work schedules, managing calendars, and arranging appointments.
  • Prepare and process documents, including business or government forms and expense reports.
  • Supervise the work of junior clerks and direct their activities.
  • Compose, format, proofread, and edit correspondence and other documents using computers or typewriters.
  • Count, measure, or organize materials.
  • Provide training to staff members to perform work-related activities, such as computer application use.
  • Develop meeting agendas, attend meetings, and record and transcribe minutes.
  • Troubleshoot issues related to office equipment, including computer hardware and software.

Requirements
  • Prepare cash for deposit or disbursement.
  • Execute sales or other financial transactions.
  • Collect deposits, payments or fees.
  • Coordinate with coworkers to synchronize work activities.
  • Respond to customer problems or complaints.
  • Answer telephones to direct calls or provide information.
  • Compile data or documentation.
  • File documents or records.
  • Send information, materials or documentation.
  • Operate office equipment.
  • Verify data for recording errors.
  • Proofread documents, records, or other files to ensure accuracy.
  • Maintain inventory records.
  • Sort mail.
  • Distribute incoming mail.
  • Search files, databases or reference materials to obtain needed information.
  • Provide information to coworkers.
  • Monitor inventories of products or materials.
  • Schedule appointments.
  • Prepare employee work schedules.
  • Prepare documentation for contracts, transactions, or regulatory compliance.
  • Supervise clerical or administrative personnel.
  • Proofread documents, records, or other files to ensure accuracy.
  • Train personnel.
  • Transcribe spoken or written information.
  • Record information from meetings or other formal proceedings.
  • Maintain office equipment in proper operating condition.
  • Arrange travel, accommodations, or entertainment for others.

Nice To Haves
  • Adobe Systems Adobe Acrobat.
  • Adobe Systems Adobe InDesign.
  • Blackbaud The Raiser's Edge.
  • Blackboard.
  • Data entry software.
  • FileMaker Pro.
  • IBM Notes.
  • Intuit QuickBooks.
  • LexisNexis.
  • Medical condition coding software.
  • Medical procedure coding software.
  • MEDITECH software.
  • Microsoft Access.
  • Microsoft Excel.
  • Microsoft Outlook.
  • Microsoft PowerPoint.
  • Microsoft Publisher.
  • Oracle JD Edwards EnterpriseOne.
  • Oracle PeopleSoft.
  • Sage 50 Accounting.
  • SAP.
  • Yardi.
  • 10-key calculators.
  • Alpha Software Alpha Five.
  • Appointment scheduling software.
  • Billing software.
  • Bookkeeping software.
  • Computer laser printers.
  • Computer terminals.
  • Data input scanners.
  • Desktop computers.
  • Dictation equipment.
  • Digital duplicating machines.
  • Electric typewriters.
  • Electronic Data Interchange EDI systems.
  • Filing system software.
  • Google Docs.
  • IBM Check Processing Control System CPSC.
  • Laptop computers.
  • Laser facsimile machines.
  • Letter folding machines.
  • Mavenlink.
  • Microsoft Office.
  • Microsoft Windows.
  • Microsoft Word.
  • Multi-line telephone systems.
  • Personal computers.
  • Photocopiers.
  • Photocopying equipment.
  • Postage machines.
  • Propertyware.
  • Records management software.
  • Salesforce.com Salesforce CRM.
  • Scanners.
  • Spreadsheet software.
  • St. Paul Travelers e-CARMA.
  • Switchboards.
  • Transcription system software.
  • Typewriters.
  • Voice mail systems.
  • Web browser software.
  • Word processing software.

Benefits

  • Inquire with in.

About Brian Barnard's Flooring America

Sourced by ZipRecruiter

Flooring America is locally owned and operated by regional experts. By shopping at Flooring America, you’re supporting your community, and you’ll enjoy personalized service that you won’t find elsewhere. In 1976, Brian Barnard graduated from Florida State University and opened his first flooring store in an old warehouse near the FSU campus. Today the business has expanded to include three retail showrooms and a staff of more than 35 people. Son’s Brian and Chris Barnard now worked with their dad to insure this family owned business serves the South Georgia and North Florida area for at least another 30 years. Brian Barnard's Flooring America is more than just a flooring specialty store. We are experts trained in flooring sales and design and will help you find the perfect floor for the way you live. As part of America's leading flooring retail group, our 500-store nationwide buying power guarantees you low prices on thousands of carpet types and other flooring options backed by the most solid warranties in the floor covering industry.

Industry

Construction

Company size

11 - 50 Employees

Headquarters location

Tallahassee, FL, US

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