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Medical Secretary Jobs in Indiana (NOW HIRING)

Franciscan Alliance

Secretary

Indianapolis, IN · On-site

Secretary II The Secretary II provides secretarial and general office support for multiple departments. This position performs routine clerical and administrative functions, such as drafting ...

Kokomo School Corporation

Secretary

Kokomo, IN · On-site

$16/hr

Responsible for providing secretarial support to the Principal and providing support for the main office and school staff. Minimum Qualifications: * High school diploma or equivalent. * Some higher ...

MCKINLEY ALTERNATIVE SCHOOL

Secretary

Kokomo, IN · On-site

$16/hr

Group insurance programs, PERF, paid leave days Responsibilities Responsible for providing secretarial support to the Principal and providing support for the main office and school staff. Minimum ...

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All JobsMedical Secretary JobsMedical Secretary Jobs in Indiana

Medical Secretary information

See Indiana salary details

$12

$19

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How much do medical secretary jobs pay per hour?

As of Aug 9, 2026, the average hourly pay for medical secretary in Indiana is $19.39, according to ZipRecruiter salary data. Most workers in this role earn between $17.40 and $21.06 per hour, depending on experience, location, and employer.

How much does a medical secretary make in the US?

The average annual salary for a medical secretary in the US is around $35,000 to $45,000, depending on experience, location, and workplace setting. Medical secretaries often use office software and medical terminology, and some roles may require certification or familiarity with electronic health records.

What does a medical secretary do?

As a medical secretary, you perform various administrative and clerical functions specific to the medical field. You coordinate physician schedules, ensure medical records for each patient include all relevant information, and process payments. As part of your duties, you may read and write correspondence, generate reports, verify insurance, and serve as the first point of contact for patients. Hours vary depending on the clinic you work at; most locations have regular operating hours, but hospitals and walk-in clinics are often open during evenings, weekends, and holidays.

How long does it take to become a medical secretary?

Becoming a medical secretary typically requires a high school diploma or equivalent, with some positions preferring postsecondary training or certification in medical administration. Training programs or courses can take from a few months to a year, and on-the-job experience is also valuable for developing skills in medical terminology, office software, and healthcare procedures.

What is the difference between Medical Secretary vs Medical Administrative Assistant?

AspectMedical SecretaryMedical Administrative Assistant
CredentialsHigh school diploma or equivalent; certification optionalHigh school diploma or equivalent; certification optional
Work EnvironmentClinics, hospitals, private practicesClinics, hospitals, healthcare offices
Job DutiesScheduling, patient records, correspondenceScheduling, billing, administrative support
Industry UsageCommonly used in healthcare settingsOften used interchangeably with Medical Secretary

Medical Secretaries and Medical Administrative Assistants share similar roles in healthcare settings, focusing on administrative tasks like scheduling and patient record management. While their duties often overlap, Medical Secretaries may focus more on correspondence and communication, whereas Medical Administrative Assistants might handle billing and broader administrative functions. Both roles require similar credentials and are vital for smooth healthcare operations.

What are common challenges faced by medical secretaries in managing patient information and appointments?

Medical secretaries often juggle a high volume of patient information, appointment scheduling, and communication with both patients and medical staff. One common challenge is ensuring accuracy and confidentiality while updating records and handling sensitive data, especially in fast-paced environments. Additionally, managing last-minute appointment changes or urgent requests can require quick thinking and strong organizational skills. Effective use of electronic health record (EHR) systems and maintaining clear communication with healthcare providers are key to overcoming these challenges.

What is a medical secretary?

Medical secretaries are administrative professionals who work in healthcare settings such as hospitals, clinics, and doctors' offices. They are responsible for managing schedules, handling patient records, answering phones, and assisting with billing and insurance paperwork. Their role is crucial in ensuring that the medical office runs smoothly and that patients receive timely and accurate information. Medical secretaries often serve as the first point of contact for patients and act as a liaison between medical staff and patients.

What are the key skills and qualifications needed to thrive as a medical secretary, and why are they important?

To thrive as a Medical Secretary, you need strong organizational skills, attention to detail, and a solid understanding of medical terminology, typically supported by a high school diploma or relevant certification. Familiarity with electronic health record (EHR) systems, medical billing software, and scheduling tools is essential. Excellent interpersonal skills, discretion, and the ability to multitask effectively help you stand out in this role. These skills and qualities are important for ensuring efficient office operations, accurate record-keeping, and positive patient experiences in a healthcare setting.
More about Medical Secretary jobs
What are the most commonly searched types of Medical Secretary jobs in Indiana? The most popular types of Medical Secretary jobs in Indiana are:
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What job categories do people searching Medical Secretary jobs in Indiana look for? The top searched job categories for Medical Secretary jobs in Indiana are:
What cities in Indiana are hiring for Medical Secretary jobs? Cities in Indiana with the most Medical Secretary job openings:
What are popular job titles related to Medical Secretary jobs in IN? For Medical Secretary jobs in IN, the most frequently searched job titles are:
Medical Secretary jobs near you
Infographic showing various Medical Secretary job openings in Indiana as of August 2026, with employment types broken down into 1% As Needed, 80% Full Time, 14% Part Time, and 5% Contract. Highlights an 91% Physical, 1% Hybrid, and 8% Remote job distribution, with an average salary of $40,321 per year, or $19.4 per hour.

Secretary

Franciscan Alliance

Indianapolis, IN • On-site

Other

Re-posted 22 days ago

Franciscan Health rating

6.8

Company rating: 6.8 out of 10

Based on 268 frontline employees who took The Breakroom Quiz

452nd of 887 rated healthcare providers

Job description

Secretary II

The Secretary II provides secretarial and general office support for multiple departments. This position performs routine clerical and administrative functions, such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

Who We Are

Franciscan Health is a leading healthcare organization dedicated to providing exceptional patient care and promoting health and wellness in our community. Our mission is to ensure that every patient receives the highest quality of care through innovation, compassion, and excellence. With 11 ministries and access points across Indiana, Franciscan Health is one of the largest Catholic health care systems in the Midwest. Franciscan Health takes pride in hiring coworkers who provide compassionate, comprehensive care for our patients and the communities we serve.

What You Can Expect
  • Answers multi-line telephones answering the caller's questions or directing the caller to the appropriate party; utilizes proper telephone etiquette and responds within the defined service standards.
  • Assists with training and general orientation for new associates.
  • Completes requisitions for supplies from the hospital and purchase requisitions. Codes invoices for payment in ONBASE.
  • Contacts various associates to obtain information or to resolve payroll, purchasing, and computer-related problems.
  • Develops and utilizes records management systems to ensure appropriate information is retaining and easily accessible, and in accordance with record retention policies.
  • Gathers data from department records, calculates, compiles and completes routine statistical reports and summaries and preparing budget variance reports.
  • Makes arrangements and schedules meetings, conference, conference calls, and appointments.
  • Sends notices, agendas and other prepared materials to appropriate persons. Receives and documents all RSVPs.
  • Receives mail, sorts and distributes to appropriate individual or department.
Qualifications
  • Associate Degree in Business or Related Field Preferred
  • High School Diploma/GED Required
  • 1 year Secretarial Experience Required and
  • 1 year Healthcare Experience Preferred

Travel is required: Never or Rarely

Equal Opportunity Employer

It is the policy of Franciscan Alliance to provide equal employment to its employees and qualified applicants for employment as otherwise required by an applicable local, state or Federal law. Franciscan Alliance reserves a Right of Conscience objection in the event local, state or Federal ordinances that violate its values and the free exercise of its religious rights. Franciscan Alliance is committed to equal employment opportunity.

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