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Office Secretary Jobs in Indiana (NOW HIRING)

Premium Steel Buildings, Inc.

Secretary

New Castle, IN · On-site

Secretary / Administrative Assistant in New Castle, IN! Are you organized, customer-focused, and ... If you have a basic understanding of office workflows and are familiar with the steel or ...

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Office Secretary information

See Indiana salary details

$24.3K

$44.7K

$60.4K

How much do office secretary jobs pay per year?

As of Aug 31, 2026, the average yearly pay for office secretary in Indiana is $44,736.00, according to ZipRecruiter salary data. Most workers in this role earn between $36,200.00 and $53,300.00 per year, depending on experience, location, and employer.

What is an office secretary?

Office secretaries are administrative professionals who handle a variety of organizational and clerical tasks in an office setting. Their responsibilities often include managing schedules, answering phone calls, preparing documents, filing records, and supporting other staff members with administrative tasks. Office secretaries play a critical role in ensuring the smooth operation of daily office activities by maintaining communication, organizing information, and providing essential support to management and employees.

What does an office secretary do?

An office secretary performs administrative tasks for a company. Daily duties may include handling phone calls, arranging orders through vendors, restocking office supplies, and helping with document requests and filing. Other responsibilities vary based on the company and the industry. Qualifications for office secretaries include good time management skills and strong organizational abilities. You find office secretaries in many different sectors, including business, law, and government agencies.

What are the key skills and qualifications needed to thrive as an office secretary, and why are they important?

To thrive as an Office Secretary, you need strong organizational abilities, attention to detail, and proficiency in office administration, usually supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, scheduling systems, and office equipment is essential. Excellent communication, multitasking, and interpersonal skills help you manage tasks efficiently and maintain a positive work environment. These skills and qualities are crucial for ensuring smooth office operations and effective support for colleagues and management.

What are some common challenges faced by office secretaries, and how can they be effectively managed?

Office secretaries often juggle multiple tasks simultaneously, such as scheduling meetings, managing correspondence, and supporting various departments. A common challenge is prioritizing urgent requests while maintaining accuracy and efficiency. Developing strong organizational skills, staying adaptable, and utilizing digital tools for scheduling and document management can help manage these demands. Open communication with supervisors and team members also ensures clear expectations and smoother workflow.

What is the difference between Office Secretary vs Administrative Assistant?

AspectOffice SecretaryAdministrative Assistant
CredentialsHigh school diploma or equivalent; some roles may prefer certificationsHigh school diploma; some roles may require additional certifications or training
Work EnvironmentFront desk, reception area, administrative officesVaried settings including offices, departments, or remote
Employer & Industry UsageCommon in corporate, healthcare, legal, and educational sectorsWidely used across industries for administrative support roles
Primary ResponsibilitiesAnswering phones, greeting visitors, scheduling appointmentsManaging correspondence, organizing files, supporting staff

While both roles involve administrative tasks, an Office Secretary typically focuses on front-desk duties and direct communication, whereas an Administrative Assistant provides broader support to teams and management. The roles often overlap, but the Office Secretary is more customer-facing, and the Administrative Assistant handles more detailed organizational tasks.

Do office secretaries make good money?

Office secretaries typically earn a median annual salary that varies by location and experience, with many earning between $30,000 and $50,000. Salaries can increase with skills in office management, proficiency in software like Microsoft Office, and additional certifications. The role often offers regular hours and opportunities for advancement within administrative support fields.
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The top searched job categories for Office Secretary jobs in Indiana are:

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Cities in Indiana with the most Office Secretary job openings:

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Office Secretary jobs near you
Infographic showing various Office Secretary job openings in Indiana as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution, with an average salary of $44,736 per year, or $21.5 per hour.

Secretary (Office Automation)

Terre Haute, IN • On-site

Internal Revenue Service
Public Administration • 10K+ employees

7.5

Company rating: 7.5 out of 10

Based on 129 frontline employees who took The Breakroom Quiz

130th of 294 rated public sector bodies

People enjoy working here

Good employer

Recommended by students

Learn more about Internal Revenue Serviceexternal

Other

Posted 12 days ago

Job description

Duties

The following are the duties of this position at the full working level. If this vacancy includes more than one grade and you are selected at a lower grade level, you will have the opportunity to learn to perform these duties and receive training to help you grow in this position.

  1. Serves as the liaison between the manager and subordinate staff members and other key officials. Assures understanding and clarification of the manager's views on all problems and issues. Serves as office manager for the office and ensures that the practices and procedures used by secretaries in subordinate offices are consistent with those of the manager's office.
  2. Recommends changes in administrative policies. Devises and installs office procedures and practices to be used by secretaries in subordinate offices. Ensures an orderly and efficient flow of work and resolves various problems and situations that affect the flow of work.
  3. Exercises exclusive control over the manager's calendar, with authority for commitments of time. Screens all calls and visitors, answering most questions and completing most business in an authoritative and accurate manner based on knowledge of the manager's views and an awareness of all matters in which he/she is currently involved.
  4. Analyzes incoming directives, manual issuances, policy changes, regulatory and procedural changes, etc., for significant potential effect on the manager's objectives as well as for general interests and informal objectives of the manager. Alerts the manager of areas of potential impact and arranges for any necessary follow-up technical review by appropriate segments of the organization.
  5. Identifies trends that may have a significant effect on, for example, operations, administrative practices, communications, etc. Suggests possible courses of action to take when trends indicate actual or potential problem areas. Recommends functional component or individual best suited to provide follow-up action.

STANDARD POSITION DESCRIPTIONS (SPD): PD92863 Visit the IRS SPD Library to access the position descriptions.

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