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Medical Secretary Jobs in Indiana (NOW HIRING)

Indiana University Health

Secretary - Unit

Avon, IN · On-site

$40K - $49K/yr

Adult Medical Step-down Unit - West 3C Primary Responsibilities: Ensures accurate and complete ... Completion of Medical Assistant, Medical Secretary classes, or equivalent experience preferred.

Indiana University Health

Secretary - Unit

Avon, IN · On-site

$40K - $49K/yr

Adult Medical Step-down Unit - West 3C Primary Responsibilities: Ensures accurate and complete ... Completion of Medical Assistant, Medical Secretary classes, or equivalent experience preferred.

Methodist Hospitals

SECRETARY-NEURO DEPT

Merrillville, IN

$18.75 - $22.50/hr

Completes assigned prior authorizations, medical necessity and appropriate correspondence, and works with staff for needed information. * Enters EMR data timely and accurate. * Faxes, Scans, files ...

Methodist Hospitals

SECRETARY-NEURO DEPT

Merrillville, IN · On-site

$18.75 - $22.50/hr

Completes assigned prior authorizations, medical necessity and appropriate correspondence, and works with staff for needed information. * Enters EMR data timely and accurate. * Faxes, Scans, files ...

Methodist Hospitals

SECRETARY-NEURO DEPT

Merrillville, IN · On-site

$18.75 - $22.50/hr

Completes assigned prior authorizations, medical necessity and appropriate correspondence, and works with staff for needed information. * Enters EMR data timely and accurate. * Faxes, Scans, files ...

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All JobsMedical Secretary JobsMedical Secretary Jobs in Indiana

Medical Secretary information

See Indiana salary details

$12

$19

$24

How much do medical secretary jobs pay per hour?

As of Jul 29, 2026, the average hourly pay for medical secretary in Indiana is $19.39, according to ZipRecruiter salary data. Most workers in this role earn between $17.40 and $21.06 per hour, depending on experience, location, and employer.

What Is the Job of a Medical Secretary?

As a medical secretary, you perform various administrative and clerical functions specific to the medical field. You coordinate physician schedules, ensure medical records for each patient include all relevant information, and process payments. As part of your duties, you may read and write correspondence, generate reports, verify insurance, and serve as the first point of contact for patients. Hours vary depending on the clinic you work at; most locations have regular operating hours, but hospitals and walk-in clinics are often open during evenings, weekends, and holidays.

What does a medical secretary do?

A medical secretary manages administrative tasks in healthcare settings, including scheduling appointments, maintaining patient records, handling correspondence, and billing. They often use electronic health record (EHR) systems and require strong organizational and communication skills. The role may also involve coordinating with medical staff and ensuring compliance with privacy regulations.

How long does it take to become a medical secretary?

Becoming a medical secretary typically requires a high school diploma or equivalent, with some positions preferring postsecondary education or certification in medical administration. Training programs or courses can take a few months, while on-the-job experience may also be sufficient for entry-level roles, which can be obtained within several months to a year.

What is the difference between Medical Secretary vs Medical Administrative Assistant?

AspectMedical SecretaryMedical Administrative Assistant
CredentialsHigh school diploma or equivalent; certification optionalHigh school diploma or equivalent; certification optional
Work EnvironmentClinics, hospitals, private practicesClinics, hospitals, healthcare offices
Job DutiesScheduling, patient records, correspondenceScheduling, billing, administrative support
Industry UsageCommonly used in healthcare settingsOften used interchangeably with Medical Secretary

Medical Secretaries and Medical Administrative Assistants share similar roles in healthcare settings, focusing on administrative tasks like scheduling and patient record management. While their duties often overlap, Medical Secretaries may focus more on correspondence and communication, whereas Medical Administrative Assistants might handle billing and broader administrative functions. Both roles require similar credentials and are vital for smooth healthcare operations.

Is being a MOA a good entry level job?

Medical Secretary roles, including Medical Office Assistants (MOAs), are often considered good entry-level jobs in healthcare because they require basic administrative skills, attention to detail, and familiarity with medical terminology. These positions typically offer on-the-job training and can serve as a stepping stone to more advanced healthcare roles or administrative positions.

What are some common challenges faced by medical secretaries in managing patient information and appointments?

Medical secretaries often juggle a high volume of patient information, appointment scheduling, and communication with both patients and medical staff. One common challenge is ensuring accuracy and confidentiality while updating records and handling sensitive data, especially in fast-paced environments. Additionally, managing last-minute appointment changes or urgent requests can require quick thinking and strong organizational skills. Effective use of electronic health record (EHR) systems and maintaining clear communication with healthcare providers are key to overcoming these challenges.

What are medical secretaries?

Medical secretaries are administrative professionals who work in healthcare settings such as hospitals, clinics, and doctors' offices. They are responsible for managing schedules, handling patient records, answering phones, and assisting with billing and insurance paperwork. Their role is crucial in ensuring that the medical office runs smoothly and that patients receive timely and accurate information. Medical secretaries often serve as the first point of contact for patients and act as a liaison between medical staff and patients.

How much do medical secretaries make a year?

Medical secretaries typically earn a median annual salary of around $40,000 to $45,000, depending on experience, location, and certification. Salaries can vary based on the healthcare setting and the complexity of administrative duties performed.

What are the key skills and qualifications needed to thrive as a Medical Secretary, and why are they important?

To thrive as a Medical Secretary, you need strong organizational skills, attention to detail, and a solid understanding of medical terminology, typically supported by a high school diploma or relevant certification. Familiarity with electronic health record (EHR) systems, medical billing software, and scheduling tools is essential. Excellent interpersonal skills, discretion, and the ability to multitask effectively help you stand out in this role. These skills and qualities are important for ensuring efficient office operations, accurate record-keeping, and positive patient experiences in a healthcare setting.
More about Medical Secretary jobs
What are the most commonly searched types of Medical Secretary jobs in Indiana? The most popular types of Medical Secretary jobs in Indiana are:
What are popular job titles related to Medical Secretary jobs in Indiana? For Medical Secretary jobs in Indiana, the most frequently searched job titles are:
What job categories do people searching Medical Secretary jobs in Indiana look for? The top searched job categories for Medical Secretary jobs in Indiana are:
What cities in Indiana are hiring for Medical Secretary jobs? Cities in Indiana with the most Medical Secretary job openings:
What are popular job titles related to Medical Secretary jobs in IN? For Medical Secretary jobs in IN, the most frequently searched job titles are:
Medical Secretary jobs near you
Infographic showing various Medical Secretary job openings in Indiana as of July 2026, with employment types broken down into 80% Full Time, 13% Part Time, and 7% Contract. Highlights an 100% In-person job distribution, with an average salary of $40,321 per year, or $19.4 per hour.

Secretary - Unit

Indiana University Health

Avon, IN • On-site

$40K - $49K/yr

Full-time

Posted 13 days ago

Indiana University Health rating

7.2

Company rating: 7.2 out of 10

Based on 460 frontline employees who took The Breakroom Quiz

342nd of 890 rated healthcare providers

Job description

Schedule:  Full-Time Day Shift - 3 12-Hour Shifts. Every third weekend rotation.

Work Location:  West Hospital (Onsite)

Department Supported:  Adult Medical Step-down Unit - West 3C

Primary Responsibilities: 

Ensures accurate and complete information is received from patient to facilitate coordination and communication between physician, unit staff, and ancillary departments. Schedules daily tests and procedures, maintains comprehensive up-to-date record of all patient tests and procedures, and signs patients in and out of unit. Provides receptionist functions for the unit and alerts unit management to issues or needs within the unit regarding policies, procedures, or practices. Performs all clerical duties associated with supporting the Patient Care Unit.

Requirements: 

 High School Diploma/GED required.
 Must be able to complete required (if applicable) training program.
 Requires basic proficiency in MS Office (Word, PowerPoint, Excel).

Preferred:  

  • Completion of Medical Assistant, Medical Secretary classes, or equivalent experience preferred.
  • Basic Life Support (BLS) certification through the AHA preferred.
  • 1-3 years of relevant experience in a health care setting preferred.
  • Basic knowledge of medical terminology preferred.

Benchmarks: 

  • 3 Months: Demonstrates proficiency in unit workflows, patient scheduling, record maintenance, and communication with minimal supervision.

  • 6 Months: Independently manages clerical and coordination responsibilities while ensuring accurate information flow and supporting efficient unit operations.

  • 12 Months: Serves as a trusted resource who drives operational efficiency, supports team members, and proactively identifies opportunities for process improvement

  • Indiana University Health has nearly 40,000 team members, including more than 3,600 physicians and 1,200 advanced practice providers, and we're home to the largest nursing network in Indiana with more than 9,000 nursing team members at over 800 sites of care.
  • IU Health is ranked No. 1 in Indiana by U.S. News & World Report, Riley Children's Health is ranked among the top children's hospitals in the country by U.S. News & World Report.
  • A unique partnership with the Indiana University School of Medicine - one of the nation's largest medical schools - gives patients access to groundbreaking research and innovative treatments, and it offers team members access to the latest science and the very best training - advancing healthcare for all.
  • With 15 hospitals, including seven with Magnet designation and eight with Pathways to Excellence designation, our team members are leading the way through excellence.
  • At Indiana University Health, your personal and professional growth is a top priority. You will have access to many diverse opportunities to learn and develop in meaningful ways that matter most to you, such as advanced clinical training, leadership development, promotion opportunities and cross training development.
  • Indiana University Health is invested in the lives of Hoosiers, leading the transformation of healthcare to make Indiana one of the nation's healthiest states.
Indiana University Health is Indiana's most comprehensive health system, with 15 hospitals and nearly 40,000 team members serving Hoosiers across the state. We're looking for team members who are inspired by challenging and meaningful work for the good of every patient. People who are compassionate and serve with a purpose. People who aspire to excellence every day.

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