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Medical Secretary Jobs in Indiana (NOW HIRING)

TradeJobsWorkforce

Medical Secretary

Rochester, IN

$17.75 - $21.50/hr

Medical Secretary Job Duties: Represents physicians by screening incoming telephone calls; recording and transmitting messages; scheduling, receiving, and announcing scheduled patients and visitors ...

Indiana University Health

Secretary - Unit

Avon, IN · On-site

$40K - $49K/yr

Adult Medical Step-down Unit - West 3C Primary Responsibilities: Ensures accurate and complete ... Completion of Medical Assistant, Medical Secretary classes, or equivalent experience preferred.

Indiana University Health

Secretary - Unit

Avon, IN · On-site

$40K - $49K/yr

Adult Medical Step-down Unit - West 3C Primary Responsibilities: Ensures accurate and complete ... Completion of Medical Assistant, Medical Secretary classes, or equivalent experience preferred.

Select Medical

Unit Secretary

Evansville, IN

$17.23 - $21/hr

Position: Unit Secretary Location: Evansville, IN Schedule: Full-time, Nights (7pm - 7am ... Experience with medical files and terminology. Equal Opportunity Employer/including Disabled ...

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All JobsMedical Secretary JobsMedical Secretary Jobs in Indiana

Medical Secretary information

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$19

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How much do medical secretary jobs pay per hour?

As of Jul 20, 2026, the average hourly pay for medical secretary in Indiana is $19.39, according to ZipRecruiter salary data. Most workers in this role earn between $17.40 and $21.06 per hour, depending on experience, location, and employer.

What Is the Job of a Medical Secretary?

As a medical secretary, you perform various administrative and clerical functions specific to the medical field. You coordinate physician schedules, ensure medical records for each patient include all relevant information, and process payments. As part of your duties, you may read and write correspondence, generate reports, verify insurance, and serve as the first point of contact for patients. Hours vary depending on the clinic you work at; most locations have regular operating hours, but hospitals and walk-in clinics are often open during evenings, weekends, and holidays.

What does a medical secretary do?

A medical secretary manages administrative tasks in healthcare settings, including scheduling appointments, maintaining patient records, handling correspondence, and billing. They often use electronic health record (EHR) systems and require strong organizational and communication skills. The role may also involve coordinating with medical staff and ensuring compliance with privacy regulations.

How long does it take to become a medical secretary?

Becoming a medical secretary typically requires a high school diploma or equivalent, with some positions preferring postsecondary education or certification in medical administration. Training programs or courses can take a few months, while on-the-job experience may also be sufficient for entry-level roles, which can be obtained within several months to a year.

What is the difference between Medical Secretary vs Medical Administrative Assistant?

AspectMedical SecretaryMedical Administrative Assistant
CredentialsHigh school diploma or equivalent; certification optionalHigh school diploma or equivalent; certification optional
Work EnvironmentClinics, hospitals, private practicesClinics, hospitals, healthcare offices
Job DutiesScheduling, patient records, correspondenceScheduling, billing, administrative support
Industry UsageCommonly used in healthcare settingsOften used interchangeably with Medical Secretary

Medical Secretaries and Medical Administrative Assistants share similar roles in healthcare settings, focusing on administrative tasks like scheduling and patient record management. While their duties often overlap, Medical Secretaries may focus more on correspondence and communication, whereas Medical Administrative Assistants might handle billing and broader administrative functions. Both roles require similar credentials and are vital for smooth healthcare operations.

Is being a MOA a good entry level job?

Medical Secretary roles, including Medical Office Assistants (MOAs), are often considered good entry-level jobs in healthcare because they require basic administrative skills, attention to detail, and familiarity with medical terminology. These positions typically offer on-the-job training and can serve as a stepping stone to more advanced healthcare roles or administrative positions.

What are some common challenges faced by medical secretaries in managing patient information and appointments?

Medical secretaries often juggle a high volume of patient information, appointment scheduling, and communication with both patients and medical staff. One common challenge is ensuring accuracy and confidentiality while updating records and handling sensitive data, especially in fast-paced environments. Additionally, managing last-minute appointment changes or urgent requests can require quick thinking and strong organizational skills. Effective use of electronic health record (EHR) systems and maintaining clear communication with healthcare providers are key to overcoming these challenges.

What are medical secretaries?

Medical secretaries are administrative professionals who work in healthcare settings such as hospitals, clinics, and doctors' offices. They are responsible for managing schedules, handling patient records, answering phones, and assisting with billing and insurance paperwork. Their role is crucial in ensuring that the medical office runs smoothly and that patients receive timely and accurate information. Medical secretaries often serve as the first point of contact for patients and act as a liaison between medical staff and patients.

How much do medical secretaries make a year?

Medical secretaries typically earn a median annual salary of around $40,000 to $45,000, depending on experience, location, and certification. Salaries can vary based on the healthcare setting and the complexity of administrative duties performed.

What are the key skills and qualifications needed to thrive as a Medical Secretary, and why are they important?

To thrive as a Medical Secretary, you need strong organizational skills, attention to detail, and a solid understanding of medical terminology, typically supported by a high school diploma or relevant certification. Familiarity with electronic health record (EHR) systems, medical billing software, and scheduling tools is essential. Excellent interpersonal skills, discretion, and the ability to multitask effectively help you stand out in this role. These skills and qualities are important for ensuring efficient office operations, accurate record-keeping, and positive patient experiences in a healthcare setting.
More about Medical Secretary jobs
What are the most commonly searched types of Medical Secretary jobs in Indiana? The most popular types of Medical Secretary jobs in Indiana are:
What are popular job titles related to Medical Secretary jobs in Indiana? For Medical Secretary jobs in Indiana, the most frequently searched job titles are:
What job categories do people searching Medical Secretary jobs in Indiana look for? The top searched job categories for Medical Secretary jobs in Indiana are:
What cities in Indiana are hiring for Medical Secretary jobs? Cities in Indiana with the most Medical Secretary job openings:
What are popular job titles related to Medical Secretary jobs in IN? For Medical Secretary jobs in IN, the most frequently searched job titles are:
Medical Secretary jobs near you
Infographic showing various Medical Secretary job openings in Indiana as of July 2026, with employment types broken down into 80% Full Time, 13% Part Time, and 7% Contract. Highlights an 100% In-person job distribution, with an average salary of $40,321 per year, or $19.4 per hour.

Medical Secretary

TradeJobsWorkforce

Rochester, IN

$17.75 - $21.50/hr

Full-time

Posted 21 days ago

Job description

Medical Secretary Job Duties: Represents physicians by screening incoming telephone calls; recording and transmitting messages; scheduling, receiving, and announcing scheduled patients and visitors; screening unscheduled patients and visitors; arranging referrals to other health care providers; scheduling appointments for consultations, x-rays, lab tests, physical therapy, MRI's, CT scans, etc.

Ensures physician productivity by maintaining calendars; scheduling patient appointments; physician consultations; professional meetings, conferences; teleconferences, and travel.

Produces information by transcribing dictation, preparing medical reports and summaries, patient histories, operative notes, manuscripts and correspondence; planning, organizing, coordinating and controlling projects.

Provides historical reference by developing and utilizing filing and retrieval systems; maintaining patient records; recording meeting discussions.

Generates revenues by completing direct patient and third-party billing; monitoring accounts receivables; initiating collection calls and reminders.

Secures information by completing database back-ups.

Maintains patient confidence and protects operations by keeping information confidential.

Maintains office supplies inventory by checking stock; anticipating needs; placing and expediting orders; verifying receipt.

Keeps office equipment operating by following operating instructions; troubleshooting breakdowns; maintaining supplies; performing preventive maintenance; calling for repairs.

Maintains quality results by following and enforcing standards.

Serves and protects the health care community by adhering to professional standards, hospital policies and procedures, federal, state, and local requirements, and Joint Commission on Accreditation of Healthcare Organizations (JCAHO) standards.

Updates job knowledge by participating in educational opportunities; reading professional publications.

Enhances physician office reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.

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