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Medical Records Coordinator Jobs (NOW HIRING)

Trice Healthcare

Medical Records Coordinator

Providence, RI · On-site

$18 - $23.25/hr

Medical Records Coordinator The Medical Records Coordinator is responsible for managing and maintaining accurate and complete documentation of patient records, including admissions, services provided ...

Communicarehealth

Medical Records Coordinator

Cincinnati, OH · On-site

$17 - $22/hr

The Medical Records Coordinator will manage our Point Click Care system. Yes! This is the 21st century, and all our medical records are digital! Therefore, we need you to: * Ensure that active and ...

Avardis Health

Medical Records Coordinator

Union, MS · On-site

$15.25 - $19.75/hr

Looking for qualified Medical Records Coordinator to join our team! Location: Hilltop Manor Health and Rehabilitation Center Job Type: Full-time (8:00 am to 4:30 pm) Are you an organized and detail ...

Tricehealthcare

Medical Records Coordinator

Providence, RI · On-site

$18 - $23.25/hr

Medical Records Coordinator Location: Providence, RI, 02906 Shift: 8 Hours Days Duration: 13 Weeks contract Pay Rate: #####/Hour Job Summary: The Medical Records Coordinator is responsible for ...

Serenity Hospice Care

Medical Records Coordinator

Trenton, NJ · On-site

$17.75 - $23/hr

Medical Records Coordinator Serenity Hospice provides caring and compassionate hospice care services to patients and families throughout New Jersey. Our mission is to alleviate pain and symptoms ...

Medelite

Medical Records Coordinator

Brooklyn, NY · On-site

$70K/yr

Medical Records Coordinator Location: Brooklyn, NY Schedule: Full-Time Total Annual Compensation: $70,000 About MedElite Since 2011, MedElite has been dedicated to improving the standard of care in ...

Piedmont Health

Medical Records Coordinator

Moncure, NC · On-site

$17.66 - $23.74/hr

Job Title - Medical Records Coordinator Department - Admin/PCC Reports to - Center Manager Benefits - * Medical, Dental, Vision, Life Insurance (Short & Long Term Disability) * 403(b) Plan * Paid ...

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How much do medical records coordinator jobs pay per hour?

As of Aug 22, 2026, the average hourly pay for medical records coordinator in the United States is $19.90, according to ZipRecruiter salary data. Most workers in this role earn between $17.07 and $22.12 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a medical records coordinator?

To thrive as a Medical Records Coordinator, you need a solid understanding of health information management, attention to detail, and knowledge of medical terminology, typically supported by a relevant associate's degree or certification like RHIT. Familiarity with electronic health record (EHR) systems, HIPAA regulations, and medical coding software is essential. Strong organizational, communication, and problem-solving skills help ensure accuracy and confidentiality in managing patient records. These skills are crucial for maintaining data integrity, supporting patient care, and ensuring compliance with legal and regulatory standards.

What are some common challenges faced by medical records coordinators and how can they be addressed?

Medical Records Coordinators often face challenges such as managing high volumes of sensitive patient information, ensuring compliance with privacy regulations like HIPAA, and coordinating with various departments to retrieve or update records promptly. Staying organized and detail-oriented is crucial, as is keeping up-to-date with electronic health record (EHR) systems. Regular training, effective communication with clinical staff, and strong time-management skills can help address these challenges and ensure smooth workflow.

What is the difference between Medical Records Coordinator vs Medical Records Clerk?

AspectMedical Records CoordinatorMedical Records Clerk
CertificationsTypically requires health information management certification or related credentialsMay not require formal certification, but familiarity with medical records is preferred
Work EnvironmentHospitals, clinics, healthcare facilities managing complex records and complianceAdministrative offices, healthcare facilities handling record filing and data entry
ResponsibilitiesOversees record accuracy, compliance, and management; coordinates record retrieval and securityPerforms data entry, filing, and basic record maintenance tasks

The Medical Records Coordinator generally has more responsibilities related to compliance and management, requiring specific certifications, whereas the Medical Records Clerk focuses on routine data entry and filing tasks. Both roles are essential in healthcare settings but differ in scope and complexity.

What is the role of a medical records coordinator?

A medical records coordinator manages patient health information by organizing, maintaining, and ensuring the accuracy and confidentiality of medical records. They often use electronic health record (EHR) systems and must comply with privacy regulations such as HIPAA. Their responsibilities include data entry, record retrieval, and coordinating with healthcare staff to ensure proper documentation.
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Medical Records Coordinator jobs near you
Infographic showing various Medical Records Coordinator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 15% Part Time, and 7% Contract. Highlights an 89% Physical, 1% Hybrid, and 10% Remote job distribution, with an average salary of $41,392 per year, or $19.9 per hour.

Medical Records Coordinator

Trice Healthcare

Providence, RI • On-site

$18 - $23.25/hr

Other

Re-posted 17 days ago

Job description

Medical Records Coordinator

The Medical Records Coordinator is responsible for managing and maintaining accurate and complete documentation of patient records, including admissions, services provided, and discharges. This role ensures the security, confidentiality, and compliance of all documentation within the electronic medical record (EMR) system. The coordinator is knowledgeable in all aspects of agency policies and services and plays a key role in supporting clinical operations, regulatory compliance, and interdepartmental communication.

Key Responsibilities:

  • Print and prepare 485s, physician orders, and other clinical documentation for both Medical-Surgical and Hospice departments.
  • Send documentation to physicians via fax, mail, or upload to Doc Center and follow up on outstanding orders.
  • Track and monitor the timely receipt of signed physician orders in accordance with agency standards (14–30 days).
  • Run system reports including Outstanding Reports, Incomplete Reports, Certification/Recertification Reports, and Face-to-Face documentation for Hospice.
  • Follow up with physician offices for outstanding documentation and record communications in the EMR.
  • Identify and correct discrepancies in physician demographics, documentation data, diagnosis codes, and clinician authorship.
  • Scan and upload clinical documentation to the appropriate patient episode within the EMR.
  • Ensure completeness of key documents such as MOLST forms, IDG notes, and consent forms.
  • Collaborate with vendors (e.g., McBee, Sharecare) to process certifications, recertifications, and record requests.
  • Retrieve and submit required documents for regulatory bodies and internal audits.
  • Address and document any privacy or HIPAA-related concerns per agency guidelines.
  • Identify trends in incomplete or inaccurate documentation and escalate to appropriate staff.
  • Notify clinical staff to finalize documentation as needed and assist in documentation education.
  • Cross-train to support front desk responsibilities, including answering phones and overhead paging.
  • Assist with developing and improving agency medical records procedures and workflows.

Requirements:

  • High school diploma or equivalent required; one (1) year of related experience preferred.
  • Familiarity with medical terminology.
  • Proficient in Microsoft Office applications (Excel, Word, Access, Outlook).
  • Experience with electronic health record (EHR/EMR) systems preferred.
  • Strong organizational skills, attention to detail, and ability to manage multiple priorities.
  • Excellent communication and follow-up skills.

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