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Medical Records Coordinator Jobs (NOW HIRING)

Unique Hospice and Palliative Care

Be Seen First

Medical Records Coordinator

Los Angeles, CA · Remote

$18.25 - $23.50/hr

The Medical Records Coordinator plays a vital role in managing and maintaining accurate patient records using the Electronic Health Records (EHR) system. This position ensures the confidentiality ...

New

Ben Martin Law Group

Medical Records Coordinator

Dallas, TX · On-site

$17.75 - $22.75/hr

Role Description The Medical Records Coordinator is a full-time, on-site role based in Dallas, TX. This position is responsible for requesting, receiving, organizing, and maintaining medical records ...

Life Care Services

Medical Records Coordinator

Lubbock, TX · On-site

$15 - $17/hr

SUMMARY OF RESPONSIBILITIES The Medical Records Coordinator is responsible for the proper recording, filing, and upkeep of the Health Center medical records. Compensation Rate: $15-$17 Hourly PRIMARY ...

Unique Hospice and Palliative Care

Be Seen First

Medical Records Coordinator

Los Angeles, CA · Remote

$18.25 - $23.50/hr

The Medical Records Coordinator plays a vital role in managing and maintaining accurate patient records using the Electronic Health Records (EHR) system. This position ensures the confidentiality ...

New

Sevita Health

Medical Records Coordinator

Arlington, TX · On-site

$16 - $20.75/hr

Medical Records Coordinator Do you have experience in a medical office environment and want to work for a company that positively impacts the lives of the many individuals it serves? In the Medical ...

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How much do medical records coordinator jobs pay per hour?

As of Sep 7, 2026, the average hourly pay for medical records coordinator in the United States is $19.90, according to ZipRecruiter salary data. Most workers in this role earn between $17.07 and $22.12 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a medical records coordinator?

To thrive as a Medical Records Coordinator, you need a solid understanding of health information management, attention to detail, and knowledge of medical terminology, typically supported by a relevant associate's degree or certification like RHIT. Familiarity with electronic health record (EHR) systems, HIPAA regulations, and medical coding software is essential. Strong organizational, communication, and problem-solving skills help ensure accuracy and confidentiality in managing patient records. These skills are crucial for maintaining data integrity, supporting patient care, and ensuring compliance with legal and regulatory standards.

What are some common challenges faced by medical records coordinators and how can they be addressed?

Medical Records Coordinators often face challenges such as managing high volumes of sensitive patient information, ensuring compliance with privacy regulations like HIPAA, and coordinating with various departments to retrieve or update records promptly. Staying organized and detail-oriented is crucial, as is keeping up-to-date with electronic health record (EHR) systems. Regular training, effective communication with clinical staff, and strong time-management skills can help address these challenges and ensure smooth workflow.

What is the difference between Medical Records Coordinator vs Medical Records Clerk?

AspectMedical Records CoordinatorMedical Records Clerk
CertificationsTypically requires health information management certification or related credentialsMay not require formal certification, but familiarity with medical records is preferred
Work EnvironmentHospitals, clinics, healthcare facilities managing complex records and complianceAdministrative offices, healthcare facilities handling record filing and data entry
ResponsibilitiesOversees record accuracy, compliance, and management; coordinates record retrieval and securityPerforms data entry, filing, and basic record maintenance tasks

The Medical Records Coordinator generally has more responsibilities related to compliance and management, requiring specific certifications, whereas the Medical Records Clerk focuses on routine data entry and filing tasks. Both roles are essential in healthcare settings but differ in scope and complexity.

What is the role of a medical records coordinator?

A medical records coordinator manages patient health information by organizing, maintaining, and ensuring the accuracy and confidentiality of medical records. They often use electronic health record (EHR) systems and must comply with privacy regulations such as HIPAA. Their responsibilities include data entry, record retrieval, and coordinating with healthcare staff to ensure proper documentation.
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Medical Records Coordinator jobs near you
Infographic showing various Medical Records Coordinator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 15% Part Time, and 6% Contract. Highlights an 92% Physical, 1% Hybrid, and 7% Remote job distribution, with an average salary of $41,392 per year, or $19.9 per hour.

Medical Records Coordinator

Nephrology Associates of Northern Illinois and Indiana

Oak Brook, IL • On-site

$24 - $32/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

This job post has expired 3 days ago. Applications are no longer accepted.

Job description

Position Summary

Our growing nephrology practice is seeking a detail-oriented Medical Records Coordinator to support our Compliance and Auditing departments. This position plays a critical role in ensuring medical records are complete, accurate, and available for compliance reviews, internal audits, external audits, and other business needs.

Unlike traditional medical records positions, this role requires coordinating patient records across multiple electronic health record (EHR) systems, hospital portals, dialysis providers, and outside healthcare organizations. The ideal candidate is highly organized, comfortable navigating multiple electronic systems, and enjoys solving problems while ensuring timely retrieval of protected health information.

Essential Responsibilities

  • Coordinate retrieval of patient medical records for internal and external auditing activities.
  • Work directly with the Compliance and Auditing teams to determine required documentation for audits and investigations.
  • Retrieve records from multiple electronic medical record systems, including both internal and external platforms.
  • Request records from hospitals, dialysis facilities, physician offices, imaging centers, laboratories, and other healthcare entities when direct electronic access is unavailable.
  • Track outstanding medical record requests and follow up to ensure timely receipt.
  • Organize, compile, and prepare records for audit review while maintaining strict confidentiality.
  • Maintain documentation of record requests, receipt dates, and completion status.
  • Verify completeness and legibility of records received.
  • Assist with Release of Information (ROI) requests as assigned/needed.
  • Maintain compliance with HIPAA, HITECH, and organizational privacy policies.
  • Collaborate with clinical, operational, and administrative departments to obtain needed documentation.
  • Identify opportunities to improve medical record retrieval workflows and efficiency.
  • Perform additional duties as assigned.

Qualifications

Required

  • High school diploma or GED
  • Minimum of 2 years of medical records, health information management, medical office, or healthcare administrative experience
  • Experience working with electronic medical records (EMRs/EHRs)
  • Strong organizational and time-management skills
  • Excellent written and verbal communication skills
  • Ability to manage multiple priorities simultaneously
  • Demonstrated attention to detail and accuracy
  • Knowledge of HIPAA privacy and confidentiality requirements
  • Proficiency with Microsoft Office, including Excel and Outlook

Preferred

  • Associate degree in Health Information Management or related field
  • Experience with Release of Information (ROI)
  • Experience working with multiple electronic medical record systems
  • Experience requesting records from hospitals or outside clinicians
  • Experience supporting healthcare compliance, quality, or auditing functions
  • RHIT, RHIA, or other HIM credential (preferred but not required)

Ideal Candidate

The ideal candidate is someone who:

  • Enjoys investigative and detail-oriented work
  • Is comfortable working across multiple technology platforms
  • Can independently manage a high volume of record requests
  • Communicates professionally with internal staff and outside healthcare organizations
  • Understands the importance of confidentiality and regulatory compliance
  • Thrives in a collaborative, team-oriented environment

Benefits

  • Competitive compensation
  • Comprehensive health, dental, and vision benefits
  • Paid time off and paid holidays
  • 401K Safe Harbor and Profit Sharing contributions