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Medical Records Assistant Jobs (NOW HIRING)

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Medical Records Assistant

Sacramento, CA

$19 - $21/hr

Medical Records Assistant/Receptionist (Full-Time) Location: Vineyard Post Acute, 101 Monroe St. Petaluma, CA Schedule: Monday - Friday, 12:30pm - 9:00pm Starting rate: $19-21 depending on experience ...

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Medical Records Assistant

Santa Cruz, CA · On-site

$20 - $23/hr

Medical Records Assistant Company: Santa Cruz Post Acute Location: Santa Cruz, CA Job Type: Full-time, Monday - Friday Schedule: 8:30 AM - 5:00 PM Pay Rate: $20.00 - $23.00 per hour About Us Santa ...

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Medical Records Assistant

Santa Cruz, CA

$20 - $23/hr

Medical Records Assistant Company: Santa Cruz Post Acute Location: Santa Cruz, CA Job Type: Full-time, Monday - Friday Schedule: 8:30 AM - 5:00 PM Pay Rate: $20.00 - $23.00 per hour About Us Santa ...

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Medical Records Assistant

Petaluma, CA · On-site

$19 - $21/hr

Medical Records Assistant/Receptionist (Full-Time) Location: Vineyard Post Acute, 101 Monroe St. Petaluma, CA Schedule: Monday - Friday, 12:30pm - 9:00pm Starting rate: $19-21 depending on experience ...

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Medical Records Assistant

Lacamas, WA

$19.29 - $24.11/hr

Medical Records Assistant Lacamas Creek Post Acute Lacamas Creek Post Acute is seeking a detail oriented and organized Medical Records Assistant to join our team on a part time basis. This role is ...

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Medical Records Assistant

Placerville, CA · On-site

$19 - $20/hr

What You'll Do * Assist with organizing, planning, and maintaining the Medical Records Department according to established policies and procedures. * Support the Medical Records/Health Information ...

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Medical Records Assistant

Newport Beach, CA · On-site

... Assist the Medical Records/Health Information Consultant as required. • Maintain minutes of meetings. File as necessary. • Develop and maintain a good working rapport with inter-department ...

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Medical Records Assistant

Oakland, CA · On-site

$37/hr

Medical Records Assistant - Part-Time Location: Medical Hill Healthcare Center Pay Rate: $37.00 per hour Schedule: Part-Time Join Our Healthcare Team Medical Hill Healthcare Center is seeking a ...

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Medical Records Assistant

Roseville, CA · On-site

... Assist the Medical Records/Health Information Consultant as required. • Maintain minutes of meetings. File as necessary. • Develop and maintain a good working rapport with inter-department ...

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Medical Records Assistant

Hill, NH

$37/hr

Medical Records Assistant - Part-Time Location: Medical Hill Healthcare Center Pay Rate: $37.00 per hour Schedule: Part-Time Join Our Healthcare Team Medical Hill Healthcare Center is seeking a ...

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Medical Records Assistant

Columbus, GA

Develop and maintain a good working rapport with inter-department personnel, as well as other departments within the facility, to assure that medical records can be properly maintained. Assist in ...

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Develop and maintain a good working rapport with inter-department personnel, as well as other departments within the facility, to assure that medical records can be properly maintained. Assist in ...

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Medical Records Assistant information

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How much do medical records assistant jobs pay per hour?

As of Jul 22, 2026, the average hourly pay for medical records assistant in the United States is $21.99, according to ZipRecruiter salary data. Most workers in this role earn between $16.35 and $23.80 per hour, depending on experience, location, and employer.

Can a medical assistant work in medical records?

Yes, medical assistants often perform tasks related to medical records, such as updating patient information, filing, and managing electronic health records (EHR) systems. Having knowledge of medical terminology and familiarity with record-keeping software can enhance their effectiveness in this role.

What are some common challenges Medical Records Assistants face when managing patient information, and how can they be addressed?

Medical Records Assistants often encounter challenges such as handling a high volume of records, maintaining strict patient confidentiality, and ensuring accuracy when entering or updating data. Adapting to new electronic health record (EHR) systems and staying current with regulations like HIPAA can also be demanding. To address these challenges, it's important to develop strong organizational skills, stay detail-oriented, and participate in ongoing training related to data privacy and EHR technology.

What are the key skills and qualifications needed to thrive as a Medical Records Assistant, and why are they important?

To thrive as a Medical Records Assistant, you need attention to detail, organizational skills, and a basic understanding of medical terminology, usually supported by a high school diploma or equivalent. Familiarity with electronic health record (EHR) systems, data entry software, and privacy regulations such as HIPAA is typically required. Strong communication, discretion, and the ability to manage confidential information help set top performers apart. These skills ensure accurate record-keeping, support compliance, and contribute to efficient healthcare operations.

How much can you make in medical records?

Medical Records Assistants typically earn between $30,000 and $45,000 annually, depending on experience, location, and employer. Salaries can increase with certifications such as the Certified Medical Records Technician (CMRT) and experience working with electronic health record systems.

What qualifications do you need to be a medical records clerk?

To be a medical records clerk, candidates typically need a high school diploma or equivalent. Relevant skills include attention to detail, knowledge of medical terminology, and proficiency with electronic health record (EHR) systems. Some positions may require certification or training in medical coding or health information management.

What is the difference between Medical Records Assistant vs Medical Secretary?

AspectMedical Records AssistantMedical Secretary
CredentialsHigh school diploma; certification often preferredHigh school diploma; administrative certifications optional
Work EnvironmentHospitals, clinics, healthcare facilities focusing on record managementDoctors' offices, clinics, hospitals handling scheduling and administrative tasks
Primary ResponsibilitiesManaging patient records, data entry, maintaining confidentialityScheduling appointments, managing correspondence, handling phone calls

While both roles support healthcare operations, Medical Records Assistants focus on managing and maintaining patient records, whereas Medical Secretaries handle administrative tasks like scheduling and communication. Both positions require strong organizational skills and familiarity with healthcare environments, but their core duties differ significantly.

What Does a Medical Records Assistant Do?

A medical records assistant works with the organization, management, and tracking of patient healthcare records. Your other duties are ensuring that filing and record keeping procedures and systems are in compliance with all health privacy laws and facility policies. The qualifications for this career include a mix of job experience and skills. You should have a high school diploma or GED certificate, previous work in a clerical position, and familiarity with medical records and coding.

What are Medical Records Assistants?

Medical Records Assistants are healthcare professionals responsible for organizing, managing, and maintaining patient health records. They ensure that all medical documentation is accurate, up-to-date, and securely stored, either in electronic health record (EHR) systems or paper files. These assistants also handle requests for medical information, help with data entry, and support healthcare staff by providing access to necessary records while complying with privacy laws like HIPAA. Their work is crucial for the smooth operation of hospitals, clinics, and other healthcare facilities.

What does a medical records staff do?

A medical records staff, or medical records assistant, is responsible for organizing, maintaining, and securing patients' health information. They ensure accurate record-keeping, manage electronic health records (EHR) systems, and comply with privacy regulations such as HIPAA. Their work supports healthcare providers in delivering efficient patient care and accurate documentation.
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Medical Records Assistant jobs near you
Infographic showing various Medical Records Assistant job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 76% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $45,749 per year, or $22 per hour.
Medical Records Assistant

Medical Records Assistant

Alhambra Healthcare & Wellness Centre

Alhambra, CA

$19.47 - $22.57/hr

Part-time

Posted 11 days ago

Job description

Health Record Assistant assists in developing and maintaining an appropriate health record service and system for the center.
Health Record Assistant QUALIFICATIONS
• High School diploma.
• Strong written and verbal skills in English necessary for business.
• Administrative and organizational ability.
• Knowledge of medical terminology.
• Previous experience in a health care setting.
• Prior health record experience preferred.
• Supervisory experience preferred.
• Basic computer experience preferred.
Health Record Assistant GENERAL DUTIES AND RESPONSIBILITIES:

ADMINISTRATIVE
• Maintains Health Record System according to Federal, State and Community requirements.
• Participates in assigned meetings and in-services.
Health Record Assistant SUPERVISION (if applicable)
• Meets unit work goals through assignment of staff to resident care needs.
• Monitors staff performance through coaching, praises and recognizes effective performance or takes
direct corrective action after coaching (counseling) as needed.
Health Record Assistant TECHNICAL
• Initiates Resident Health Record.
• Initiates and maintains logs and indices as required:
• Admission/Discharge Register
• Master Patient Index
• Disease Index
• Medicare Log (if applicable)
Job Descriptions Manual
Health Record Assistant (Note: also may be referred to as Health Records Director or Medical Records Director in Health Records Manual.)
Administrator
• Audit System
• Discharge Control Log
• Chart Removal Log
• Resident Care Plan Log
• Telephone Audit Log
• Performs Audits
• Admissions
• Discharge
• Routine Quality Assurance Audits
• Special as required
• Coordinates Physician Documentation
• Telephone Orders
• History and Physicals
• Monthly Physicians Orders
• Physicians’ Progress Notes
• Certifications and Recertifications
• Discharge Summaries
• Thins charts and maintains overflow files as required.
• Maintains and controls release of information within State, Federal and HIPPA regulations:
• Subpoena in conjunction with Senior Vice President of Clinical Compliance
• Correspondence – including legal
• Access to Records
• Records and maintains minutes of meetings as assigned.
• Inputs and prints computerized medical records forms.
• Prepares statistical reports as required.