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PACS

Medical Records Assistant

Petaluma, CA · On-site

$19 - $21/hr

Medical Records Assistant/Receptionist (Part-Time) Location: Vineyard Post Acute, 101 Monroe St. Petaluma, CA Schedule: Monday - Friday, 5:00pm - 9:00pm Starting rate: $19-21 depending on experience ...

Snowline

Medical Records Assistant

Diamond Springs, CA · On-site

$22 - $26/hr

Medical Records Assistant Department: Administrative Location: Hybrid Employment Type: Full-time, Regular FLSA Status: Non-Exempt Reports To: Office Manager Position Summary The Medical Records ...

PACS

Medical Records Assistant

Newport Beach, CA · On-site

... Assist the Medical Records/Health Information Consultant as required. • Maintain minutes of meetings. File as necessary. • Develop and maintain a good working rapport with inter-department ...

PACS

Medical Records Assistant

Encinitas, CA · On-site

... Assist the Medical Records/Health Information Consultant as required. • Maintain minutes of meetings. File as necessary. • Develop and maintain a good working rapport with inter-department ...

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Medical Records Assistant information

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How much do medical records assistant jobs pay per hour?

As of Jun 9, 2026, the average hourly pay for medical records assistant in the United States is $21.99, according to ZipRecruiter salary data. Most workers in this role earn between $16.35 and $23.80 per hour, depending on experience, location, and employer.

What are some common challenges Medical Records Assistants face when managing patient information, and how can they be addressed?

Medical Records Assistants often encounter challenges such as handling a high volume of records, maintaining strict patient confidentiality, and ensuring accuracy when entering or updating data. Adapting to new electronic health record (EHR) systems and staying current with regulations like HIPAA can also be demanding. To address these challenges, it's important to develop strong organizational skills, stay detail-oriented, and participate in ongoing training related to data privacy and EHR technology.

What are the key skills and qualifications needed to thrive as a Medical Records Assistant, and why are they important?

To thrive as a Medical Records Assistant, you need attention to detail, organizational skills, and a basic understanding of medical terminology, usually supported by a high school diploma or equivalent. Familiarity with electronic health record (EHR) systems, data entry software, and privacy regulations such as HIPAA is typically required. Strong communication, discretion, and the ability to manage confidential information help set top performers apart. These skills ensure accurate record-keeping, support compliance, and contribute to efficient healthcare operations.

What is the difference between Medical Records Assistant vs Medical Secretary?

AspectMedical Records AssistantMedical Secretary
CredentialsHigh school diploma; certification often preferredHigh school diploma; administrative certifications optional
Work EnvironmentHospitals, clinics, healthcare facilities focusing on record managementDoctors' offices, clinics, hospitals handling scheduling and administrative tasks
Primary ResponsibilitiesManaging patient records, data entry, maintaining confidentialityScheduling appointments, managing correspondence, handling phone calls

While both roles support healthcare operations, Medical Records Assistants focus on managing and maintaining patient records, whereas Medical Secretaries handle administrative tasks like scheduling and communication. Both positions require strong organizational skills and familiarity with healthcare environments, but their core duties differ significantly.

What Does a Medical Records Assistant Do?

A medical records assistant works with the organization, management, and tracking of patient healthcare records. Your other duties are ensuring that filing and record keeping procedures and systems are in compliance with all health privacy laws and facility policies. The qualifications for this career include a mix of job experience and skills. You should have a high school diploma or GED certificate, previous work in a clerical position, and familiarity with medical records and coding.

What are Medical Records Assistants?

Medical Records Assistants are healthcare professionals responsible for organizing, managing, and maintaining patient health records. They ensure that all medical documentation is accurate, up-to-date, and securely stored, either in electronic health record (EHR) systems or paper files. These assistants also handle requests for medical information, help with data entry, and support healthcare staff by providing access to necessary records while complying with privacy laws like HIPAA. Their work is crucial for the smooth operation of hospitals, clinics, and other healthcare facilities.
More about Medical Records Assistant jobs
What cities are hiring for Medical Records Assistant jobs? Cities with the most Medical Records Assistant job openings:
What are the most commonly searched types of Medical Records jobs? The most popular types of Medical Records jobs are:
What states have the most Medical Records Assistant jobs? States with the most job openings for Medical Records Assistant jobs include:
What job categories do people searching Medical Records Assistant jobs look for? The top searched job categories for Medical Records Assistant jobs are:
Medical Records Assistant jobs near you
Infographic showing various Medical Records Assistant job openings in the United States as of June 2026, with employment types broken down into 4% As Needed, 57% Full Time, 37% Part Time, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $45,749 per year, or $22 per hour.

Medical Records Assistant

PACS

Petaluma, CA • On-site

$19 - $21/hr

Part-time

Posted 24 days ago

Job description

Job Title: Medical Records Assistant/Receptionist (Part-Time)
Location: Vineyard Post Acute, 101 Monroe St. Petaluma, CA
Schedule: Monday - Friday, 5:00pm - 9:00pm
Starting rate: $19-21 depending on experience
Position Overview:
We are seeking a highly organized and motivated individual to join our team as a Medical Records Assistant/Receptionist at our skilled nursing facility. This part-time role is perfect for someone with a passion for healthcare administration, who enjoys both working behind the scenes in medical records and providing excellent customer service at the front desk.
As a Receptionist/Medical Records Assistant, you will work closely with the Medical Records Director to support administrative tasks and maintain accurate patient records. You will also serve as the first point of contact for visitors, staff, and patients at the front desk, ensuring a warm and professional experience for all.
Key Responsibilities:
  • Assist the Medical Records Director with the management and organization of patient records.
  • Ensure patient information is accurately input and maintained in the electronic medical record system.
  • Answer phone calls, respond to inquiries, and direct visitors or staff appropriately.
  • Greet visitors and provide excellent customer service at the front desk.
  • Perform general clerical tasks such as filing, faxing, and photocopying as needed.
  • Maintain confidentiality and adhere to privacy regulations regarding patient information (HIPAA compliance).

Qualifications:
  • High school diploma or equivalent; additional administrative or medical office training is a plus.
  • Previous experience in a healthcare setting, especially with medical records.
  • Strong organizational and multitasking skills.
  • Excellent communication skills, both in person and over the phone.
  • Basic computer proficiency and experience with office software.
  • Ability to work independently and as part of a team.
  • Compassionate and professional demeanor when interacting with patients, families, and staff.
  • Ability to maintain confidentiality and handle sensitive information with discretion.

Why Join Us?
  • Work in a supportive and collaborative environment.
  • Opportunity to gain valuable experience in healthcare administration.
  • Competitive hourly pay and benefits (where applicable).

If you are a detail-oriented individual with a passion for helping others and contributing to a positive healthcare environment, we encourage you to apply for this rewarding position.
We look forward to hearing from you!
We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other legally protected status.

About PACS

Sourced by ZipRecruiter

Industry

Health care and social assistance

Company size

201 - 500 Employees

Headquarters location

Farmington, UT, US

Year founded

2013

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