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Medical Records Assistant Jobs in California (NOW HIRING)

PACS

Medical Records Assistant

San Jose, CA · On-site

$20 - $22/hr

Medical Records Assistant (Interim) - Full-Time Canyon Springs Post Acute is seeking a detail-oriented Medical Records Assistant to support the management of resident medical records and health ...

Pacs

Develop and maintain a good working rapport with inter-department personnel, as well as other departments within the facility, to assure that medical records can be properly maintained. Assist in ...

PACS

Medical Records Assistant

San Diego, CA · On-site

... Assist the Medical Records/Health Information Consultant as required. • Maintain minutes of meetings. File as necessary. • Develop and maintain a good working rapport with inter-department ...

PACS

Medical Records Assistant

Los Gatos, CA · On-site

$18 - $22/hr

Vasona Creek Healthcare is hiring a full-time Medical Records Assistant with a competitive hourly wage of $18.00 - $22.00 per hour. We are seeking a detail-oriented, organized, and reliable ...

PACS

Medical Records Assistant

Oakland, CA · On-site

$37/hr

Medical Records Assistant - Part-Time Location: Medical Hill Healthcare Center Pay Rate: $37.00 per hour Schedule: Part-Time Join Our Healthcare Team Medical Hill Healthcare Center is seeking a ...

PACS

Medical Records Assistant

Placerville, CA · On-site

$20 - $23/hr

Medical Records Assistant Western Slope Healthcare Center - Placerville, CA Full-Time Monday - Friday 8:30 am - 5:00 pm Pay: $20.00-$23.00 per hour Join Our Team! Western Slope Healthcare Center is ...

Pacs

Medical Records Assistant

Santa Rosa, CA · On-site

$21 - $23/hr

Develop and maintain a good working rapport with inter-department personnel, as well as other departments within the facility, to assure that medical records can be properly maintained. Assist in ...

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Medical Records Assistant information

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How much do medical records assistant jobs pay per hour?

As of Sep 6, 2026, the average hourly pay for medical records assistant in California is $21.71, according to ZipRecruiter salary data. Most workers in this role earn between $16.15 and $23.51 per hour, depending on experience, location, and employer.

What is a medical records assistant?

Medical Records Assistants are healthcare professionals responsible for organizing, managing, and maintaining patient health records. They ensure that all medical documentation is accurate, up-to-date, and securely stored, either in electronic health record (EHR) systems or paper files. These assistants also handle requests for medical information, help with data entry, and support healthcare staff by providing access to necessary records while complying with privacy laws like HIPAA. Their work is crucial for the smooth operation of hospitals, clinics, and other healthcare facilities.

What does a medical records assistant do?

A medical records assistant works with the organization, management, and tracking of patient healthcare records. Your other duties are ensuring that filing and record keeping procedures and systems are in compliance with all health privacy laws and facility policies. The qualifications for this career include a mix of job experience and skills. You should have a high school diploma or GED certificate, previous work in a clerical position, and familiarity with medical records and coding.

What are the key skills and qualifications needed to thrive as a medical records assistant, and why are they important?

To thrive as a Medical Records Assistant, you need attention to detail, organizational skills, and a basic understanding of medical terminology, usually supported by a high school diploma or equivalent. Familiarity with electronic health record (EHR) systems, data entry software, and privacy regulations such as HIPAA is typically required. Strong communication, discretion, and the ability to manage confidential information help set top performers apart. These skills ensure accurate record-keeping, support compliance, and contribute to efficient healthcare operations.

What are some common challenges medical records assistants face when managing patient information, and how can they be addressed?

Medical Records Assistants often encounter challenges such as handling a high volume of records, maintaining strict patient confidentiality, and ensuring accuracy when entering or updating data. Adapting to new electronic health record (EHR) systems and staying current with regulations like HIPAA can also be demanding. To address these challenges, it's important to develop strong organizational skills, stay detail-oriented, and participate in ongoing training related to data privacy and EHR technology.

What is the difference between Medical Records Assistant vs Medical Secretary?

AspectMedical Records AssistantMedical Secretary
CredentialsHigh school diploma; certification often preferredHigh school diploma; administrative certifications optional
Work EnvironmentHospitals, clinics, healthcare facilities focusing on record managementDoctors' offices, clinics, hospitals handling scheduling and administrative tasks
Primary ResponsibilitiesManaging patient records, data entry, maintaining confidentialityScheduling appointments, managing correspondence, handling phone calls

While both roles support healthcare operations, Medical Records Assistants focus on managing and maintaining patient records, whereas Medical Secretaries handle administrative tasks like scheduling and communication. Both positions require strong organizational skills and familiarity with healthcare environments, but their core duties differ significantly.

Is a medical records assistant a good career?

A medical records assistant is a stable healthcare support role that involves managing patient records, ensuring accuracy, and maintaining confidentiality. It often requires attention to detail, familiarity with electronic health record systems, and may offer opportunities for career advancement in healthcare administration.
More about Medical Records Assistant jobs

What are the most commonly searched types of Medical Records jobs in California?

The most popular types of Medical Records jobs in California are:

What are popular job titles related to Medical Records Assistant jobs in California?

For Medical Records Assistant jobs in California, the most frequently searched job titles are:

What job categories do people searching Medical Records Assistant jobs in California look for?

The top searched job categories for Medical Records Assistant jobs in California are:

What cities in California are hiring for Medical Records Assistant jobs?

Cities in California with the most Medical Records Assistant job openings:

Medical Records Assistant jobs near you
Infographic showing various Medical Records Assistant job openings in California as of August 2026, with employment types broken down into 77% Full Time, 15% Part Time, and 8% Temporary. Highlights an 100% In-person job distribution, with an average salary of $45,150 per year, or $21.7 per hour.

Medical Records Assistant

Ocean Park Healthcare Center

Santa Monica, CA • On-site

$25 - $27/hr

Full-time

Re-posted 18 days ago

Job description

Medical Records Assistant

Job Title: Medical Records Assistant
Location: Santa Monica, California
Organization: Ocean Park Healthcare Center

At Ocean Park Healthcare Center, we are dedicated to providing the highest level of care to our patients. Our mission, "We are here to care and protect," is at the heart of everything we do. As a Medical Records Assistant, you will play a vital role in ensuring the accurate and efficient management of our patients' medical records.

Job Summary:

We are seeking a detail-oriented and organized Medical Records Assistant to join our healthcare team. The successful candidate will be responsible for maintaining accurate and up-to-date medical records, processing medical records requests, and ensuring compliance with relevant laws and regulations. This is an excellent opportunity to join a compassionate and experienced healthcare team and make a meaningful difference in the lives of our patients.

Responsibilities:

  • Maintain accurate and up-to-date medical records for our patients

  • Process and respond to medical records requests from patients, healthcare providers, and insurance companies

  • Ensure compliance with relevant laws and regulations, including HIPAA

  • Organize and file medical records in a secure and efficient manner

  • Participate in quality improvement initiatives to improve the accuracy and completeness of medical records

  • Collaborate with healthcare professionals to ensure that medical records are accurate and up-to-date

Requirements:

  • High school diploma or equivalent required; associate's degree or higher in a related field preferred

  • Experience in medical records or a related field preferred

  • Strong attention to detail and organizational skills

  • Ability to work accurately and efficiently in a fast-paced environment

  • Excellent communication and customer service skills

  • Familiarity with medical records software and systems preferred

Why Join Our Team:

  • Join a compassionate and experienced healthcare team dedicated to providing exceptional care to our patients

  • Participate in quality improvement initiatives to make a meaningful difference in the lives of our patients

  • Enhance your skills and knowledge in medical records management

  • Work in a warm and clean environment with a commitment to providing the highest level of care

How to Apply:

If you are a motivated and detail-oriented individual who is passionate about providing exceptional patient care, please apply for this exciting opportunity to join our team. We look forward to reviewing your application.