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Medical Records Coordinator Jobs in Rice Lake, WI

Smiles In Motion

Patient Coordinator

Rice Lake, WI · On-site

$19 - $21/hr

The Patient Coordinator is responsible for maintaining accurate patient records, handling insurance ... Medical, Dental, & Vision Insurance * 401K with company contributions * Short Term Disability

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Medical Records Coordinator information

See Rice Lake, WI salary details

$11

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$26

How much do medical records coordinator jobs pay per hour?

As of Sep 7, 2026, the average hourly pay for medical records coordinator in Rice Lake, WI is $19.58, according to ZipRecruiter salary data. Most workers in this role earn between $16.78 and $21.78 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a medical records coordinator?

To thrive as a Medical Records Coordinator, you need a solid understanding of health information management, attention to detail, and knowledge of medical terminology, typically supported by a relevant associate's degree or certification like RHIT. Familiarity with electronic health record (EHR) systems, HIPAA regulations, and medical coding software is essential. Strong organizational, communication, and problem-solving skills help ensure accuracy and confidentiality in managing patient records. These skills are crucial for maintaining data integrity, supporting patient care, and ensuring compliance with legal and regulatory standards.

What are some common challenges faced by medical records coordinators and how can they be addressed?

Medical Records Coordinators often face challenges such as managing high volumes of sensitive patient information, ensuring compliance with privacy regulations like HIPAA, and coordinating with various departments to retrieve or update records promptly. Staying organized and detail-oriented is crucial, as is keeping up-to-date with electronic health record (EHR) systems. Regular training, effective communication with clinical staff, and strong time-management skills can help address these challenges and ensure smooth workflow.

What is the difference between Medical Records Coordinator vs Medical Records Clerk?

AspectMedical Records CoordinatorMedical Records Clerk
CertificationsTypically requires health information management certification or related credentialsMay not require formal certification, but familiarity with medical records is preferred
Work EnvironmentHospitals, clinics, healthcare facilities managing complex records and complianceAdministrative offices, healthcare facilities handling record filing and data entry
ResponsibilitiesOversees record accuracy, compliance, and management; coordinates record retrieval and securityPerforms data entry, filing, and basic record maintenance tasks

The Medical Records Coordinator generally has more responsibilities related to compliance and management, requiring specific certifications, whereas the Medical Records Clerk focuses on routine data entry and filing tasks. Both roles are essential in healthcare settings but differ in scope and complexity.

What is the role of a medical records coordinator?

A medical records coordinator manages patient health information by organizing, maintaining, and ensuring the accuracy and confidentiality of medical records. They often use electronic health record (EHR) systems and must comply with privacy regulations such as HIPAA. Their responsibilities include data entry, record retrieval, and coordinating with healthcare staff to ensure proper documentation.
More about Medical Records Coordinator jobs

What cities near Rice Lake, WI are hiring for Medical Records Coordinator jobs?

Cities near Rice Lake, WI with the most Medical Records Coordinator job openings:

Medical Records Coordinator jobs near you
Infographic showing various Medical Records Coordinator job openings in Rice Lake, WI as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution, with an average salary of $40,730 per year, or $19.6 per hour.

Patient Coordinator

Smiles In Motion

Rice Lake, WI • On-site

$19 - $21/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 16 days ago

Key responsibilities

  • Manage patient communications, including greeting patients, handling inquiries, and coordinating communication between patients and dental staff.

  • Schedule, confirm, and reschedule patient appointments using practice management software.

  • Handle patient records, verify insurance coverage, assist with billing processes, and ensure compliance with confidentiality regulations.

Job description

Be a part of something special!

About the Role:

The Patient Coordinator at Smiles in Motion serves as the primary point of contact for patients, ensuring a seamless and positive experience from appointment scheduling through treatment completion. This role is pivotal in managing patient communications, coordinating appointments, and facilitating the flow of information between patients and clinical staff. The Patient Coordinator is responsible for maintaining accurate patient records, handling insurance verifications, and assisting with billing inquiries to support efficient office operations. By fostering a welcoming and organized environment, the coordinator helps to enhance patient satisfaction and supports the overall success of the dental practice. This position requires a compassionate, detail-oriented individual who can multitask effectively while maintaining professionalism and empathy in all patient interactions.

Responsibilities:

  • Greet and welcome patients upon arrival, ensuring a friendly and professional atmosphere.
  • Schedule, confirm, and reschedule patient appointments using the practice management software.
  • Manage patient records, including updating personal information and treatment plans accurately.
  • Verify insurance coverage and assist patients with understanding their benefits and financial responsibilities.
  • Coordinate communication between patients and dental staff to facilitate treatment planning and follow-up care.
  • Handle patient inquiries via phone, email, and in-person, providing clear and timely information.
  • Assist with billing processes, including processing payments and addressing patient billing questions.
  • Maintain compliance with HIPAA and other regulatory requirements related to patient confidentiality and data security.

Skills:

The Patient Coordinator utilizes strong communication skills daily to interact effectively with patients, dental staff, and insurance providers, ensuring clarity and professionalism in all exchanges. Organizational skills are essential for managing appointment schedules, patient records, and billing information accurately and efficiently. Proficiency with practice management software and electronic health records enables the coordinator to maintain up-to-date patient data and streamline office workflows. Problem-solving skills are applied when addressing patient concerns, insurance issues, or scheduling conflicts to provide timely resolutions. Additionally, empathy and interpersonal skills are critical in creating a welcoming environment that supports patient comfort and trust throughout their care experience.

Preferred Qualifications:

  • Previous experience in a healthcare or dental office environment preferred.
  • Basic knowledge of dental terminology and insurance processes.
  • Associate degree or certification in healthcare administration or related field.
  • Experience with dental insurance verification and billing procedures.
  • Familiarity with electronic health records (EHR) systems.
  • Bilingual abilities, especially in Spanish, to support diverse patient populations.
  • Customer service training or experience in a patient-facing role.

Position Details:

  • Full-Time
  • Monday - Friday: 7:30AM - 4:30PM
  • Pay Range: $19 - $21 
  • Multi Location Practice: Chippewa Falls, Eau Claire, Menomonie

Benefits:

  • Competitive pay and growth opportunities
  • Medical, Dental, & Vision Insurance
  • 401K with company contributions
  • Short Term Disability
  • Life Insurance
  • Paid time off + Paid holidays
  • Free and discounted pediatric dental and orthodontic treatments


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