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Medical Office Manager Jobs (NOW HIRING)

Family Services Inc.

Medical Office Manager

Kingston, NY · On-site

$22 - $23.70/hr

Seeking an experienced Medical Office Manager to join our Behavioral Health Network. The Office Manager will oversee day-to-day operations at the Kingston, Highland, & Ellenville Behavioral Health ...

Family Services Inc.

Medical Office Manager

Beacon, NY · On-site

$22 - $23.70/hr

Seeking an experienced Medical Office Manager to join our Behavioral Health Network. The Office Manager will oversee day-to-day operations at our Beacon Behavioral Health Center supporting our staff ...

Humedco Corp.

Medical Office Manager

Philadelphia, PA · On-site

Medical Office Manager Full Time Tues thru Sat No Nights Join a valuable and inspiring field by providing direct service abortion care and related services. Full-Time Office Manager sought for ...

New

Palm Medical Centers

Medical Office Manager

Tampa, FL · On-site

Microsoft Office: 5 years (Preferred) * Medical management: 5 years (Required) * Customer service: 10 years (Required) Palm Medical Centers is an equal opportunity employer that is committed to ...

Satori Digital

Medical Office Manager

Greenwich, CT · On-site

$23 - $25/hr

We're seeking a compassionate and detail-oriented Medical Office Manager / Patient Care Coordinator to support a high-end dermatology practice focused on medical, cosmetic, and surgical skin care.

Family Services Inc.

Medical Office Manager

Beacon, NY · On-site

$22 - $23.70/hr

Seeking an experienced Medical Office Manager to join our Behavioral Health Network. The Office Manager will oversee day-to-day operations at our Beacon Behavioral Health Center supporting our staff ...

Primus Ortho

Medical Office Manager

Chicago, IL · On-site

The Chicago Center for Sports Medicine & Orthopedic Surgery, a leading practice in orthopedic and sports medicine with multiple locations, seeks a dynamic Medical Office Manager. This role is pivotal ...

Heartspring Inc

Medical Office Manager

Wichita, KS

$56K - $89K/yr

We're looking for an experienced Nurse Office Manager to lead the daily operations of our nursing office while leading a team dedicated to providing exceptional care for children with complex medical ...

Heartspring, Inc.

Medical Office Manager

Wichita, KS · On-site

$56K - $89K/yr

We're looking for an experienced Nurse Office Manager to lead the daily operations of our nursing office while leading a team dedicated to providing exceptional care for children with complex medical ...

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Medical Office Manager information

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How much do medical office manager jobs pay per year?

As of Aug 15, 2026, the average yearly pay for medical office manager in the United States is $56,076.00, according to ZipRecruiter salary data. Most workers in this role earn between $45,000.00 and $65,000.00 per year, depending on experience, location, and employer.

What are some common challenges faced by medical office managers, and how can they be addressed in the workplace?

Medical Office Managers often encounter challenges such as managing staff schedules, ensuring regulatory compliance, and handling patient service issues. Coordinating between physicians, administrative staff, and patients requires strong organizational and communication skills. Addressing these challenges involves staying updated on healthcare regulations, fostering a collaborative team environment, and utilizing management software to streamline operations. Proactive problem-solving and ongoing training can help Medical Office Managers maintain efficiency and a positive workplace culture.

What is a medical office manager?

Medical Office Managers are professionals responsible for overseeing the daily operations of medical offices, clinics, or healthcare practices. Their duties include managing staff, scheduling appointments, handling patient records, ensuring regulatory compliance, and maintaining office budgets. They serve as a vital link between medical staff, patients, and insurance companies to ensure the smooth and efficient functioning of the medical office. Strong organizational, communication, and problem-solving skills are essential for this role.

How much do medical office managers make in the US?

Medical office managers in the US typically earn a median annual salary of around $60,000 to $70,000, with experienced managers or those in larger practices earning over $80,000. Salaries vary based on location, size of the practice, and level of experience, and the role often requires strong organizational and administrative skills.

What are the key skills and qualifications needed to thrive as a medical office manager?

To thrive as a Medical Office Manager, you need expertise in healthcare administration, organizational management, and familiarity with medical billing and coding, usually supported by a relevant degree or certification. Proficiency with electronic health records (EHR) systems, practice management software, and compliance regulations is essential. Strong leadership, problem-solving abilities, and excellent interpersonal communication skills help manage staff and ensure patient satisfaction. These skills ensure the smooth and compliant operation of the medical office, leading to efficient patient care and a productive workplace.

Do you need a degree to be a medical office manager?

A degree is not always required to become a medical office manager, but many employers prefer candidates with a bachelor's degree in healthcare administration, business, or a related field. Relevant experience, strong organizational skills, and knowledge of medical billing and coding are also important for this role.

What is the difference between Medical Office Manager vs Medical Receptionist?

AspectMedical Office ManagerMedical Receptionist
CredentialsExperience in healthcare administration, sometimes certifications in medical office managementHigh school diploma or equivalent; on-the-job training
Work EnvironmentAdministrative office, overseeing staff and operationsFront desk, patient check-in/out, scheduling
Employer & IndustryClinics, hospitals, healthcare practicesMedical offices, clinics, outpatient facilities
Common Search & ComparisonRoles involving management and coordinationRoles focused on patient interaction and administrative support

The Medical Office Manager typically handles administrative oversight, staff management, and operational tasks within healthcare settings. In contrast, the Medical Receptionist primarily manages front-desk duties, patient check-ins, and scheduling. While both roles are essential in healthcare environments, the Medical Office Manager has broader responsibilities related to office management and staff supervision, whereas the Medical Receptionist focuses on direct patient interaction and administrative support.

What does a medical office manager do?

Medical office managers oversee all the administrative tasks needed to run a medical practice. As a medical office manager, you ensure the front desk staff answers the phones promptly and schedules appointments accurately. You update patient records, file test results, and file billing and insurance claims. You also perform general office duties, like making copies, organizing files, returning phone calls and emails, and maintaining the stock of office supplies.

More about Medical Office Manager jobs

What cities are hiring for Medical Office Manager jobs?

Cities with the most Medical Office Manager job openings:

What are the most commonly searched types of Medical Office jobs?

The most popular types of Medical Office jobs are:

Who are the top companies hiring for Medical Office Manager jobs?

The top employers for Medical Office Manager jobs are:

What states have the most Medical Office Manager jobs?

States with the most job openings for Medical Office Manager jobs include:

What job categories do people searching Medical Office Manager jobs look for?

The top searched job categories for Medical Office Manager jobs are:

Medical Office Manager jobs near you
Infographic showing various Medical Office Manager job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 15% Part Time, and 6% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $56,076 per year, or $27 per hour.

Medical Office Manager

Family Services Inc.

Kingston, NY • On-site

$22 - $23.70/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 16 days ago

Job description

Seeking an experienced Medical Office Manager to join our Behavioral Health Network. The Office Manager will oversee day-to-day operations at the Kingston, Highland, & Ellenville Behavioral Health Centers supporting our staff and clients right to thrive through supervision of front desk operations and interaction with the individuals we serve.
Title: Office Manager
Salary: $22.00 - $23.70 per hour
Status: Full-Time, Non-Exempt, 40 Hours per Week
Supervisor: Senior Office Manager
Location: Kingston, Highland, & Ellenville Centers. Coverage throughout other Ulster & Dutchess centers as needed.
Schedule: Monday - Friday, 8hrs./day, Hours based on Center needs.
Function:
The Office Manager will provide direct support to the front-end Office Specialists and Behavioral Health clinical team. The daily work focuses on providing supervision for employees performing routine clerical work, such as checking clients in and out of the electronic health record (EHR), collecting copays, updating records, scanning, and correspondence. The Office Manager ensures that there is adequate office coverage available on a daily basis. This position reports directly to the Senior Office Manager.
Qualifications:
  • Graduation from a regionally accredited or New York State registered college or university with an Associate's Degree in Human Services

OR
  • A relevant field and 2 years of full-time office experience

OR
  • 5 years of relevant office experience which involved public contact

  • Supervisory experience a plus
  • Bilingual (Spanish/English) a plus

Position Responsibilities:
  • Oversight of the Behavioral Health Center front office procedures and policies including scheduling, cash collection, supply management, and customer service.
  • Facilitates coordination between office staff and Billing team related to client insurance issues, copayments, and authorizations.
  • Responsible for ongoing Electronic Health Record (EHR) training and support of office staff.
  • Collaborates with other Office Managers on office procedures under guidance of Senior Office Manager.
  • Provides training and support in customer service skills.
  • Maintains a safe and secure working environment.
  • Handles customer inquiries and complaints.
  • Maintains office supply inventory.
  • Maintains folders and spreadsheets for adequate reporting to Senior Office Manager.
  • Oversees adherence to office policies and procedures.
  • Manages internal staff relations.
  • Addresses and resolves problem situations such as non-routine activities.
  • Addresses and resolves client complaints and issues.
  • Attends meetings and disseminates information to Office Specialists
  • Facilitates staff development and assures that staff are appropriately trained to meet the organizational requirements and regulations.
  • Provides leadership to organization staff by example, by knowledge and practice of professional skills, relationship, and standards.
  • Assures appropriate staffing by recruiting, interviewing, and recommending candidates for positions in Behavioral Health Centers.
  • Co-Ordinating Intakes through the County Helpline
  • Collaborating and facilitating Referrals from outside agencies.
  • Taking care of incoming and outgoing mail and making weekly cash deposits in the bank.
  • Attending weekly Staff Meeting and documenting Minutes.
  • Scheduling and coordinating Lunches with the Drug Reps.
  • Co-ordinating with the Clinical Team - updating and blocking schedules
  • Assisting the Clinical Director with setting up new prescribers and clinicians
  • Maintain a safe and secure working environment.
  • Working hand in hand with the Clinical Team ensuring smooth operation of the Behavioral Health Center.
  • Other duties as assigned.

Skills & Abilities:
  • Technology proficiency (Windows, Microsoft Office, Electronic Health Records, etc.)
  • Knowledge of Netsmart Electronic Health Record and Office of Mental Health regulations preferred
  • Well versed in HIPAA Privacy and Security Rules
  • Knowledge of Medicare, Medicaid, and other insurance regulations
  • Communication proficiency
  • Strong organization and multitasking abilities
  • Collaborative relationship development
  • Time management
  • Leadership development
  • Strong interpersonal skills
  • Teambuilding and Leadership
  • Planning, Organizing and Problem Solving
  • Bookeeping and Payroll
  • Procedure/policy development
  • Public speaking
  • Center and business acumen

Benefits:
  • Medical, dental, and vision coverage.
  • 403(b) retirement plan with employer match up to 5%.
  • Generous paid vacation, holiday, sick and personal time package (2 weeks' vacation in first year, 13 paid holidays per year, 12 sick days per year and 4 personal days per year).
  • Access to Family Services' Compassionate Leave Program where employees can donate/receive unused time off.
  • Group term life and long-term disability insurance.
  • Supplemental life insurance & accidental death and dismemberment coverage (AD&D),
  • Supplemental insurance through Aflac.
  • Employee assistance program (EAP).
  • Pet insurance.

Our Mission:
Family Services brings people together to find the support they need, improving their lives and communities, and building a stronger safer Hudson Valley.
Our Values:
Compassion - Extending empathy and understanding to others.
Integrity - Being honest and dependable.
Hope - Believing in the strength of the human spirit and heart, to emerge and thrive when faced with a challenge.
Diversity - Promoting a vision of community comprised of wide-ranging assets.
Respect - Treating all individuals with dignity and without judgement.
Community - Recognizing and reinforcing the importance of our world as being comprised of people of differing strengths and perspectives.
Justice - Promoting social and economic equity and fairness.
Quality - Aspiring for excellence in every aspect of our work.
#INDBH
Family Services, Inc. complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact hr@familyservicesny.org.
Family Services is an equal opportunity employer. We follow federal, state, and local laws prohibiting discrimination in hiring and employment.
Must be authorized to work in the United States without work sponsorship.

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