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Mailroom Operations Manager Jobs (NOW HIRING)

SS&C

Mailroom Operations Associate Manager

Kansas City, MO · On-site

$15.50 - $18.50/hr

Mailroom Operations Associate Manager Locations: Kansas City, MO (Onsite) About the Role The Mail Center at SS&C Technologies plays a critical role in supporting daily business operations by ensuring ...

kgs

Mailroom Supervisor

Annapolis, MD · On-site

The successful candidate will manage the daily operations of a mailroom that processes both classified and unclassified documents, packages, and equipment for approximately 100 personnel. Essential ...

Koniag, Inc.

Mailroom Supervisor

Annapolis, MD · On-site

$78K - $104K/yr

The successful candidate will manage the daily operations of a mailroom that processes both classified and unclassified documents, packages, and equipment for approximately 100 personnel. Essential ...

kgs

Mailroom Supervisor

Annapolis, MD · On-site

The successful candidate will manage the daily operations of a mailroom that processes both classified and unclassified documents, packages, and equipment for approximately 100 personnel. Essential ...

Phoenix

Mailroom Clerk - Redstone Arsenal

Huntsville, AL · On-site

$18.28/hr

Proficiency with the Microsoft Office suite and general computer operation is required. * Working knowledge of a Mailroom environment is preferred. * Working knowledge of disability management and ...

ABC Legal Services

Mailroom Lead

Oklahoma City, OK · On-site

$43K - $48K/yr

This role requires the ability to manage day-to-day mailroom operations, manage employee timecards/scheduling, provide feedback, train employees, conduct and deliver employee reviews, and serve as a ...

Checkbook

Mailroom Operations Associate

San Mateo, CA · On-site

$18.25 - $21.75/hr

As a Mailroom Operations Associate, you'll be the superhero behind our daily paper check operations ... Manage our high-tech printing, mailing, and bindery equipment. You'll not only operate and set up ...

Checkbook

Mailroom Operations Associate

San Mateo, CA · On-site

$18.25 - $21.75/hr

As a Mailroom Operations Associate, you'll be the superhero behind our daily paper check operations ... Manage our high-tech printing, mailing, and bindery equipment. You'll not only operate and set up ...

SPS-North America

Mailroom Associate

Plainsboro, NJ

$16.50 - $19.50/hr

Maintain organized mailroom and business service center operations * Monitor and replenish office ... Ability to manage multiple priorities in a professional environment * Basic computer and office ...

ABC Legal Services

Mailroom Lead

Oklahoma City, OK · On-site

$43K - $48K/yr

This role requires the ability to manage day-to-day mailroom operations, manage employee timecards/scheduling, provide feedback, train employees, conduct and deliver employee reviews, and serve as a ...

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How much do mailroom operations manager jobs pay per hour?

As of Jun 12, 2026, the average hourly pay for mailroom operations manager in the United States is $21.75, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $24.76 per hour, depending on experience, location, and employer.

How much do mailroom clerks make in the US?

Mailroom clerks in the US typically earn a median hourly wage of around $14 to $17, which translates to approximately $29,000 to $35,000 annually for full-time work. Salaries can vary based on experience, location, and the size of the organization, and some roles may require basic computer skills or certification in logistics or mail handling.

What are the key skills and qualifications needed to thrive as a Mailroom Operations Manager, and why are they important?

To thrive as a Mailroom Operations Manager, you need expertise in mail distribution processes, logistics coordination, and staff supervision, often supported by a background in business administration or logistics management. Familiarity with mail tracking systems, shipping software, and safety protocols is typically required. Strong organizational skills, attention to detail, and effective communication are essential soft skills for leading teams and ensuring accuracy. These competencies are vital for maintaining efficient mailroom operations, minimizing errors, and supporting overall business workflow.

What does a Mailroom Operations Manager do?

A Mailroom Operations Manager oversees the daily operations of a company's mailroom, ensuring the efficient and secure handling, sorting, and distribution of incoming and outgoing mail and packages. They supervise mailroom staff, implement policies and procedures, manage budgets, and ensure compliance with postal regulations. Additionally, they may be responsible for selecting and maintaining mailroom equipment, coordinating with courier services, and optimizing workflow for timely delivery within the organization.

What does a mailroom manager do?

A mailroom manager oversees the receipt, sorting, and distribution of mail and packages within an organization. They coordinate with delivery services, manage staff, maintain records, and ensure timely and accurate delivery of correspondence. Strong organizational skills and familiarity with mail handling equipment are essential for this role.

What is the role of a mailroom operations manager?

A mailroom operations manager oversees the receipt, sorting, distribution, and dispatch of mail and packages within an organization. They coordinate logistics, manage staff, ensure security protocols, and often use mail management software to maintain efficient operations.

What are some common challenges faced by Mailroom Operations Managers, and how can they be addressed?

Mailroom Operations Managers often encounter challenges such as managing high mail volumes, ensuring timely delivery, and maintaining accuracy in sorting and distribution. Additionally, they must adapt to evolving technologies and security protocols, as well as lead a team that may include both full-time and temporary staff. To address these challenges, successful managers implement efficient workflow processes, invest in staff training, and utilize mail tracking systems to monitor performance and minimize errors.

What is the role of the operations manager?

A Mailroom Operations Manager oversees the daily functions of mail processing, distribution, and logistics within an organization. They coordinate staff, manage mail handling systems, ensure timely delivery, and maintain security protocols, often using tracking software and adhering to organizational policies.

What is the difference between Mailroom Operations Manager vs Mail Clerk?

AspectMailroom Operations ManagerMail Clerk
ResponsibilitiesOversees mail processing, manages staff, ensures security, and maintains mailroom operationsSorts, distributes, and handles incoming and outgoing mail
CredentialsHigh school diploma or equivalent; experience in mailroom or logistics; leadership skillsHigh school diploma or equivalent; basic organizational skills
Work EnvironmentOffice or mailroom setting, supervising staffMailroom or office environment, performing manual tasks
Industry UsageCommon in large organizations, corporate offices, government agenciesFound in various organizations, including corporate, healthcare, and government

The Mailroom Operations Manager typically oversees the entire mailroom process, managing staff and operations, while the Mail Clerk focuses on sorting and distributing mail. The manager role requires leadership skills and experience, whereas the clerk role is more task-oriented. Both roles are essential in ensuring efficient mail handling within organizations.

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Mailroom Operations Manager jobs near you
Mailroom Operations Associate Manager

Mailroom Operations Associate Manager

SS&C Technologies

Kansas City, MO • On-site

$15.50 - $18.50/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 26 days ago

SS&C Technologies rating

7.7

Company rating: 7.7 out of 10

Based on 36 frontline employees who took The Breakroom Quiz

108th of 188 rated software companies

Job description

As a leading financial services and healthcare technology company based on revenue, SS&C is headquartered in Windsor, Connecticut, and has 27,000+ employees in 35 countries. Some 20,000 financial services and healthcare organizations, from the world's largest companies to small and mid-market firms, rely on SS&C for expertise, scale, and technology.
Job Description
Job Title: Mailroom Operations Associate Manager
Locations: Kansas City, MO (Onsite)
About the Role
The Mail Center at SS&C Technologies plays a critical role in supporting daily business operations by ensuring the accurate, timely, and secure handling of incoming and outgoing mail and packages. This role involves sorting, distributing, and processing physical correspondence, maintaining organized records, and coordinating shipments. Attention to detail, reliability, and a strong sense of confidentiality are essential, as the Mail Center helps facilitate smooth communication and operational efficiency across the organization.
Why Join SS&C
SS&C combines proprietary technology with deep industry expertise to support complex financial and health care operations. Our teams design, implement, and operate solutions that help clients manage data, automate processes, and scale their businesses with confidence.
You will work with industry experts, modern platforms, and evolving technologies, gaining exposure to real-world operational challenges and large-scale enterprise environments.
How You Will Make an Impact
  • Manage and supervise a team of mailroom and distribution staff, including scheduling, training, performance reviews, and disciplinary actions.
  • Oversee the sorting, processing, and distribution of all incoming and outgoing mail, interoffice correspondence, and packages.
  • Ensure timely and accurate delivery of mail to various departments and individuals within the organization.
  • Maintain inventory of mailroom supplies and equipment, initiating orders as needed.
  • Operate and maintain mailroom machinery such as postage meters, inserters, and mail sorters.
  • Implement and enforce mailroom policies and procedures to ensure compliance with company standards and postal regulations.
  • Troubleshoot and resolve issues related to mail delivery, equipment malfunctions, and staff performance.
  • Collaborate with other departments to optimize distribution processes and meet internal client needs.
  • Generate reports on mail volume, distribution costs, and staff productivity.
  • Identify and implement process improvements to enhance efficiency and reduce operational costs.
  • Ensure adherence to security protocols for handling sensitive documents and packages.

Required Experience
  • High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
  • 3+ years of experience in mailroom operations, distribution services, or a related field.
  • Strong knowledge of postal regulations, shipping carriers, and mailroom equipment.
  • Proficiency in using mailroom software and Microsoft Office Suite (Word, Excel, Outlook).
  • Excellent organizational and time management skills.
  • Strong communication and interpersonal skills, with the ability to lead and motivate a team.
  • Ability to lift and move packages weighing up to 50 pounds
  • Valid driver's license may be required for local deliveries.
  • Detail-oriented with a focus on accuracy and efficiency.
  • Ability to work effectively in a fast-paced environment and manage multiple priorities.

What Sets You Apart (preferred qualifications)
  • 1+ year of supervisory or leadership experience preferred.

Join SS&C, where innovation meets global opportunities. Click here to apply
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Unless explicitly requested or approached by SS&C Technologies, Inc. or any of its affiliated companies, the company will not accept unsolicited resumes from headhunters, recruitment agencies, or fee-based recruitment services.
SS&C Technologies offers a comprehensive total rewards package designed to support your wellbeing, growth, and future. Our benefits include medical, dental, and vision coverage; a 401(k) plan with company match; paid time off, holidays, and parental leave; and professional development reimbursement opportunity.
Applications will be accepted on an ongoing basis until the position is filled.
SS&C Technologies is an Equal Employment Opportunity employer and does not discriminate against any applicant for employment or employee on the basis of race, color, religious creed, gender, age, marital status, sexual orientation, national origin, disability, veteran status or any other classification protected by applicable discrimination laws.

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About SS&C Technologies

Sourced by ZipRecruiter

SS&C Technologies is a prominent player in the software and IT services industry, specializing in investment and financial technologies. The company is headquartered in Windsor, Connecticut, USA, with the core mission to deliver advanced technology-driven solutions and software for the global financial services industry. SS&C Technologies was established in 1986, and since its inception, the company has grown immensely to offer a comprehensive portfolio of services that include fund administration, securities industry software, insurance and pension funds software, asset management, and trading and settlement services.

Industry

Computer and computer peripheral equipment and software wholesalers

Company size

10,000+ Employees

Headquarters location

Windsor, CT, US

Year founded

1986

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