Mailroom Operations Manager Jobs (NOW HIRING)

Requisition No: 878365 

Agency: Department of Transportation

Working Title: SECURITY & MAILROOM OPERATIONS MANAGER - 55000223

 Pay Plan: SES

Position Number: 55000223 

Salary:  $47,396.54 - $61,336.70 

Posting Closing Date: 06/29/2026 

Total Compensation Estimator Tool

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

JOB POSTING DESCRIPTION

305 / Facilities Management

OPEN COMPETITIVE

SELECT EXEMPT SERVICE

FULL-TIME

CONTACT PERSON:  Jennifer Bell

CONTACT PHONE NUMBER: (850) 330-1569

Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system.

To ensure honesty and transparency, all applicants must provide their own work. Unless explicitly requested, the use of Artificial Intelligence (AI) tools to assist with qualifying questions, work samples, or interviews is strictly prohibited, and any breach of this requirement will lead to the applicant being removed from consideration.

Candidates must be United States (U.S.) citizens or lawfully authorized alien workers.  Visa sponsorship is not available.

Our Mission

The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state's economic competitiveness, prioritizes Florida's environment and natural resources, and preserves the quality of life and connectedness of the state's communities.

Our Vision

As a OneFDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free.

The Work You Will Do:

Security & Mailroom Operations Manager/District Three/Transportation Support Office/Facilities Management

This position will supervise security/front desk personnel and security operations, supervise mailroom and mailroom staff, coordinate retention of records, serve as the wireless communications coordinator and ensure recycling is handled according to procedure.

The Difference You Will Make:

Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication. 

How You Will Grow:

FDOT encourages our team members to grow through engagement, empowerment, training, and professional development.  Through our agency's learning management system, you have access to hundreds of computer-based training and instructor-led courses. 

Where You Will Work:

District Three, 1074 Highway 90, Chipley, Florida 32428

Your Specific Responsibilities:

Supervises security/front desk personnel and the operations and maintenance of the Districtwide fire/security systems.  Oversees front desk activities to ensure all records and assignments are adhered to and within procedures.  Enforces access control, manages fire/security contract terms and conditions and ensures districtwide fire/security systems remain operational.  Serves as contract manager and works with contractors for fire/security systems, including events occurring after normal business hours.  Monitors and maintains electronic security system, including evaluation, inspection to detect or identify problems, purchases, contract documents and operation of system. Reviews programs, security cameras, video, materials and events daily to detect or identify problems and improvements pertaining to building operations, security, access control and safety.  Makes, issues and inventories security badges for the purpose of access control.  Purchases and maintains access control system, supplies and equipment.  Monitors and ensures training of security/front desk personnel and maintains internal procedure manuals and logs.  Coordinates with local law enforcement authorities as necessary.

Serves as District Mailroom Coordinator and supervises mailroom staff.  Sorts and disburses all incoming mail and processes outgoing mail for the District Office complex.  Processes all incoming and outgoing shipping through courier services.  Assists with the delivery of mail throughout District Office complex, Post Office and deliveries to field offices and Central Office.  Operates and maintains postage meter, including requesting and monitoring budget.

Serves as District Records Coordinator.  Coordinates with units to ensure proper retention, management and distribution of records.  Ensures Record Disposition Requests are completed properly according to the Records Retention Schedule.  Monitors and ensures the District is in compliance with these processes and procedures.

Serves as Wireless Communications Coordinator.  Orders cell phones and smartphones, orders/tracks needed supplies and equipment (batteries, clips, chargers, etc.), repairs/replaces damaged equipment and monitors payment of monthly bills.

Serves as District Recycle Program Coordinator.  Ensures recycling is handled according to procedure.  Contact local officials to pick up recyclables as necessary.  Ensures employees are aware of the program and emphasizes the positive aspects of employee participation and cooperation.

The Successful Candidate will have the following required Knowledge, Skills, and Abilities:

Knowledge of:

• Problem solving techniques
• Security practices, policies and procedures
• Principles and practices of supervision and management

Skills in:

• Word processing, spreadsheet, database and personal computer applications
• Written and verbal communications

Ability to:

• Understand records retention procedures
• Maintain alarm systems for fire protection and security
• Establish and maintain effective working relationships with others
• Plan, organize, prioritize, assign and track multiple projects
• Interpret, understand and apply applicable rules, regulations, policies and procedures
• Lift 50 pounds
• Supervise

• Health insurance (over 90% employer paid)
• $25,000 life insurance policy (100% employer paid)
• Dental, vision and supplemental insurances
• State of Florida retirement package
• 10 paid holidays a year

• Generous vacation and sick leave
• Career advancement opportunities
• Tuition waiver for public college courses
• A variety of training opportunities
• Employee Assistance Program (EAP)

SPECIAL REQUIREMENTS: You will be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS), unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES.  QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.  In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation's Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities.  Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided.  Please contact the Florida Department of Transportation's Human Resources Office at (850) 414-5300 for assistance.  

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.