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Mail Inserter Jobs in Texas (NOW HIRING)

RR Donnelley

Mail Services Specialist 1

San Antonio, TX

$15 - $18.50/hr

Make adjustments to guides, rollers, loose card inserter, weighing machine, and tying arm, using rule and hand tools. * Records production according to customer name and zip code, and machine down ...

R.R. Donnelley

Mail Services Specialist 1

San Antonio, TX · On-site

$15 - $18.50/hr

Make adjustments to guides, rollers, loose card inserter, weighing machine, and tying arm, using rule and hand tools. * Records production according to customer name and zip code, and machine down ...

RR Donnelley

Mail Services Specialist 1

San Antonio, TX · On-site

$15 - $18.50/hr

Make adjustments to guides, rollers, loose card inserter, weighing machine, and tying arm, using rule and hand tools. * Records production according to customer name and zip code, and machine down ...

Winstead PC

Word Processor

Austin, TX · On-site

$41K - $46K/yr

... mail merge, styles, numbering and inserting and editing footnotes, endnotes, indices, and tables of contents and authorities. Additionally, candidates must be proficient with NetDocuments or have ...

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Mail Inserter information

See Texas salary details

$8

$15

$20

How much do mail inserter jobs pay per hour?

As of Sep 6, 2026, the average hourly pay for mail inserter in Texas is $15.75, according to ZipRecruiter salary data. Most workers in this role earn between $13.41 and $18.61 per hour, depending on experience, location, and employer.

What is a mail inserter?

Mail inserters are machines or professionals responsible for automatically or manually placing documents, letters, or promotional materials into envelopes for mailing. In a workplace, a mail inserter typically operates specialized equipment that folds, stuffs, and seals mail pieces efficiently. This role is essential in industries that handle large volumes of outgoing mail, such as direct mail companies, banks, and utilities. Mail inserters ensure that batches of mail are assembled accurately and prepared for timely distribution.

What are the duties and responsibilities of a mail inserter?

As a mail inserter, your responsibilities are to set up, operate, and troubleshoot mail sorting machines and other sorting equipment. You must calibrate the devices to handle different types of mail, such as bank statements, checks, and invoices. During the operation, you make routine inspections of the equipment to ensure that there are no quality control issues or mechanical problems with the setup. In addition to working on the machines, you perform clerical duties and document your daily work.

What are the key skills and qualifications needed to thrive as a mail inserter?

To thrive as a Mail Inserter, you need strong attention to detail, manual dexterity, and basic literacy skills, often supported by a high school diploma or equivalent. Familiarity with automated mail insertion machines, postage meters, and quality control systems is typically required. Reliability, time management, and the ability to work efficiently both independently and as part of a team are valuable soft skills in this role. These qualities ensure accuracy, productivity, and the timely processing of large volumes of mail for organizational success.

What are some common challenges faced by mail inserters, and how can they be managed effectively?

Mail Inserters often work in fast-paced environments where maintaining high accuracy and meeting daily output quotas can be challenging. Common issues include machine jams, sorting errors, and handling a variety of mail sizes or materials. Staying organized, performing regular equipment checks, and following standard operating procedures help minimize errors and downtime. Collaborating closely with supervisors and maintenance teams also ensures smooth workflow and quick resolution of technical problems.

What is the difference between Mail Inserter vs Mail Machine Operator?

AspectMail InserterMail Machine Operator
CredentialsHigh school diploma or equivalent; training on specific inserter modelsHigh school diploma or equivalent; certification may be preferred
Work EnvironmentManufacturing or mailing facility, often standing for long periodsMailroom or production area, operating mailing machines
Job DutiesLoading, operating, and maintaining mail inserters to assemble mail piecesOperating, troubleshooting, and maintaining mailing machines

The Mail Inserter and Mail Machine Operator roles are closely related, both working in mailing or production facilities. The main difference lies in the equipment used: Mail Inserters focus on operating specific inserter machines to assemble mail, while Mail Machine Operators handle a broader range of mailing equipment. Both roles require similar skills and certifications, but their daily tasks and equipment focus differ slightly.

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Mail Inserter jobs near you
Infographic showing various Mail Inserter job openings in Texas as of August 2026, with employment types broken down into 1% As Needed, 80% Full Time, 16% Part Time, 1% Temporary, and 2% Contract. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution, with an average salary of $32,765 per year, or $15.8 per hour.

Fulfillment Processor - Dallas Onsite

OneSource Virtual

Dallas, TX

$16 - $20.75/hr

Full-time

Posted 19 days ago

OneSource Virtual rating

9.3

Company rating: 9.3 out of 10

Based on 7 frontline employees who took The Breakroom Quiz

3rd of 500 rated business services

Job description

OneSource Virtual (OSV) has worked exclusively with Workday customers since 2008 to deliver compliant, in-tenant technology and expert services to automate the administrative, transactional tasks of payroll, taxes, earned wage access, accounts payable, and benefits. With over 1,500 customers, 92% retention, and $225+ billion in treasury movement annually, OSV helps organizationsmaximize their Workday investment andoperateit with confidence. Payroll, benefits, and finance solutions - all in one place.

*This is an onsite role at the OSV office in Dallas, TX*

The Fulfillment Processor is responsible for processing payroll checks, payroll advices, W-2's and garnishment checks. The primary responsibilities include but are not limited to printing files, running inserting and postage machines, and creating shipping documents (FedEx, UPS, etc.). The Fulfillment Processor will follow detailed written instructions and pre-established guidelines to perform the functions of the job but should also rely on their own ability to assess situations that will require review of the documents to assure they are delivered to recipients correctly and timely. The Fulfillment Processor must be able to lift up to 50 lbs, stand for extended periods and has the ability to perform effectively in a fast-paced environment.

This position will require seasonal overtime during peak periods such as during the W-2 printing window and an exceptional attendance record is required.

Duties:

  • Monitor tickets to ensure service level agreements and high customer satisfaction levels are being met

  • Process payrolls/FAO/Garnishments/Benefits and incoming mail using instructions supplied

  • Process fulfillment requests using instructions supplied

  • Work directly with Payroll Administrators to identify/resolve all issues related to fulfillment process

  • Maintains required written records, files and documentation.

  • Operate inserting and postage machines

  • Operate shipping stations

  • Follow and maintain 5S standards

  • Work on special projects as assigned by the Fulfillment Manager

The successful candidate will have the following required skills and experience:

  • High school diploma or equivalent with 0-2 years of experience

  • Team player

  • Strong written and verbal communication skills

  • Microsoft Office proficiency - Word, Excel, etc.

  • Strong customer service skills

  • Ability to work on several projects simultaneously

  • Detail oriented

  • Strong analytical skills

  • Able to work independently

  • Ability to operate/learn inserting machine

You are encouraged to learn and share ideas when you join the OneSource Virtual team. We reward innovative thinking, fresh perspectives, creative collaboration, and hard work. As an organization experiencing routine strategic growth, we are always on the lookout for intelligent, talented, and forward-thinking professionals to join our team. OSV employees enjoy a values-based culture, upward mobility, and professional development with opportunities of all kinds.

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