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Legal Operations Assistant Jobs (NOW HIRING)

Avanci, LLC

Legal Operations Admnistrator

Dallas, TX · On-site

Coordinate meetings, calendars, and communications for the legal team * Assist with legal policy ... Legal Operations & Process Improvement * Attention to Detail * Communication & Stakeholder ...

Triumph Financial

Legal Operations Manager

Dallas, TX · On-site

Coordinate discovery related to litigation impacting the Company's Payments and Intelligence divisions. * Assist with other legal operational tasks as requested by the Company's General Counsel or ...

PubMatic

Legal Operations Manager

Redwood City, CA · Hybrid

As a key member of the Legal Operations team, you will oversee critical systems such as contract ... Responsibilities: * Assist with managing the company's CLM platform (Ironclad), including workflow ...

Panasonic

Legal Operations Analyst

Newark, NJ · On-site

The Legal Operations Analyst supports the Legal Operations function by managing data, systems ... Support matter intake and request triage, ensuring accurate data capture and routing. * Assist with ...

PubMatic

Legal Operations Manager

Redwood City, CA · On-site

As a key member of the Legal Operations team, you will oversee critical systems such as contract ... Responsibilities: * Assist with managing the company's CLM platform (Ironclad), including workflow ...

Triumph Financial

Legal Operations Manager

Dallas, TX · On-site

Coordinate discovery related to litigation impacting the Company's Payments and Intelligence divisions. * Assist with other legal operational tasks as requested by the Company's General Counsel or ...

Busek Co Inc

Legal Operations Intern

Natick, MA · On-site

Conduct sanctions and customer validation checks * Assist with contract reviews and administrative legal support * Support ad hoc legal and business operations projects * Gain practical exposure to ...

Snap-on Inc

Legal Operations Manager

Kenosha, WI

This role provides operational, analytical, and administrative support to the Legal Department and ... Maintain accurate records for legal matters, vendors, and contracts. * Assist with preparation of ...

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Busek

Legal Operations Intern

Natick, MA · On-site

Conduct sanctions and customer validation checks * Assist with contract reviews and administrative legal support * Support ad hoc legal and business operations projects * Gain practical exposure to ...

Busek

Legal Operations Intern

Natick, MA · On-site

Conduct sanctions and customer validation checks * Assist with contract reviews and administrative legal support * Support ad hoc legal and business operations projects * Gain practical exposure to ...

Snap-on Inc

Legal Operations Manager

Kenosha, WI · On-site

This role provides operational, analytical, and administrative support to the Legal Department and ... Maintain accurate records for legal matters, vendors, and contracts. * Assist with preparation of ...

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Legal Operations Assistant information

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$27K

$48.2K

$74K

How much do legal operations assistant jobs pay per year?

As of Jun 4, 2026, the average yearly pay for legal operations assistant in the United States is $48,215.00, according to ZipRecruiter salary data. Most workers in this role earn between $38,000.00 and $55,000.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Legal Operations Assistant, and why are they important?

To thrive as a Legal Operations Assistant, you need strong organizational skills, attention to detail, and a foundational understanding of legal processes, often supported by a degree in legal studies or related field. Familiarity with legal document management systems, billing software, and Microsoft Office Suite is typically required, along with experience using e-billing platforms or contract management tools. Excellent communication, problem-solving abilities, and the capacity to manage multiple priorities make someone stand out in this role. These skills ensure efficient legal department operations, compliance, and effective support for attorneys and clients.

How does a Legal Operations Assistant typically collaborate with other departments within a law firm or legal department?

A Legal Operations Assistant frequently works cross-functionally by coordinating with attorneys, paralegals, finance, IT, and HR teams to streamline legal processes and improve efficiency. This role often assists with contract management, legal billing, and technology implementation, requiring clear communication and teamwork. Developing strong relationships with these departments not only helps ensure smooth workflows but also provides valuable exposure to different facets of the organization, offering opportunities for professional growth.

What are Legal Operations Assistants?

Legal Operations Assistants support legal departments or law firms by handling administrative tasks, managing documents, and streamlining processes to improve efficiency. They often assist with budgeting, technology solutions, vendor management, and compliance tracking. By taking on these operational responsibilities, they enable lawyers and legal teams to focus more on legal work rather than administrative duties. Legal Operations Assistants play a key role in ensuring that the legal department runs smoothly and cost-effectively.
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Legal Operations Assistant jobs near you
Infographic showing various Legal Operations Assistant job openings in the United States as of May 2026, with employment types broken down into 1% As Needed, 69% Full Time, 25% Part Time, 1% Temporary, 3% Contract, and 1% Nights. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $48,215 per year, or $23.2 per hour.
Legal Operations Admnistrator

Legal Operations Admnistrator

Avanci, LLC

Dallas, TX • On-site

Full-time

Posted 17 days ago

Job description

At Avanci (https://www.avanci.com/), we’re redefining the future of global patent licensing through premier independent platforms. Partnering with leading high-tech companies, we're driving transformative and optimized patent licensing for advanced technologies and products. In the automotive space we've streamlined the licensing of over 200 million connected vehicles to date (https://www.avanci.com/vehicle/) and are continuously expanding into new verticals.

We are seeking a highly organized and detail-oriented Legal Operations Administrator to support the Legal Department across operational, administrative, and financial functions. This role will serve as a key partner in managing legal budgets, tracking outside counsel spend, and improving operational efficiency, while also supporting core legal activities such as contract administration, case tracking, and corporate record management.

This position is ideal for someone with a strong foundation in legal support who is interested in the operational and financial side of a legal function.


Essential Functions and Responsibilities

Legal Operations & Budget Management

  • Serve as a Legal Tracker company administrator responsible for invoicing, external counsel relationship management, new counsel onboarding, and matter management
  • Support management of the legal department budget, including forecasting, accruals, and variance analysis
  • Monitor and review outside counsel invoices for accuracy, compliance with billing guidelines, and budget alignment
  • Partner with Finance to support monthly close activities, reporting, and cost tracking
  • Maintain and update legal matter budgets and provide regular reporting to internal stakeholders
  • Identify opportunities to improve cost efficiency and implement legal operations best practices

Case & Matter Management

  • Maintain legal matter tracking systems, including status updates, deadlines, and documentation
  • Assist with discovery, document management, and retention processes

Contract & Corporate Administration

  • Support contract lifecycle management, including tracking, organization, and execution processes
  • Administer companywide Document Management System, including maintaining and organizing corporate records, contracts, board materials, correspondence, and governance documents
  • Assist in preparing legal documents and internal communications for attorney review

Administrative & Operational Support

  • Coordinate meetings, calendars, and communications for the legal team
  • Assist with legal policy development and training initiatives
  • Maintain and periodically update legal templates, playbooks, and knowledge resources


Required Knowledge, Skills, and Abilities

  • Strong proficiency in Microsoft Office (Excel skills required for budget tracking and reporting)
  • Exceptional organizational skills and attention to detail
  • Ability to manage multiple priorities and meet deadlines in a fast-paced environment
  • Strong analytical and problem-solving skills, particularly related to financial data
  • Excellent written and verbal communication skills
  • Ability to handle confidential information with discretion
  • Experience working with outside counsel billing and legal spend management
  • Familiarity with contract lifecycle management tools or matter management systems, such as Epona
  • Exposure to patent, licensing, or corporate legal environments is a plus


Education/Certification

  • Bachelor’s degree preferred


Required Experience

  • 5–8+ years of experience in a legal, paralegal, or legal operations role
  • Experience with legal billing systems, budgeting, or financial tracking strongly preferred


Competencies

  • Financial Acumen
  • Legal Operations & Process Improvement
  • Attention to Detail
  • Communication & Stakeholder Management
  • Organization & Execution