Seasonal Legal Operations Jobs (NOW HIRING)

Introduction

Delaware's\r\nAttorney General, the State's chief law enforcement officer, has a broad\r\nresponsibility to combat crime, uphold civil rights, safeguard families, fight\r\nfraud, and protect consumers in the First State.\r\nIn\r\nmeeting this mission, Attorney General Kathy Jennings is supported by teams of\r\ntalented lawyers and staff in the Criminal, Civil, Family, Fraud and Consumer\r\nProtection, and Civil Rights and Public Trust Divisions. Each of the more than 500 staff members who\r\nwork in the Office of the Attorney General is dedicated to serving all\r\nDelawareans with integrity and passion.\r\nDeputy\r\nAttorneys General, with critical support from criminal special investigators,\r\nvictim service specialists, paraprofessionals, and administrative staff,\r\nprosecute criminal cases, enforce consumer laws, provide counsel to state\r\nagencies, ensure the public's access to open government, protect the abused,\r\nand much more.\r\n

Summary Statement

The Delaware Department of Justice is seeking\r\nexceptional, highly motivated individuals to join the Criminal Division as a\r\ncasual/seasonal Legal Administrative Specialist in the Sussex County\r\nMisdemeanor Trial Unit. Legal Administrative Specialists at the Delaware\r\nDepartment of Justice play a vital role in supporting the work of the Criminal\r\nDivision in Sussex County. \r\nLegal Administrative Specialists provide essential\r\nadministrative and legal support to Deputy Attorneys General and staff within\r\nthe Misdemeanor Trial Unit. Responsibilities may vary as operational need\r\nnecessitates, but in this assignment, generally include preparing and\r\nmaintaining DUI related legal case files and documentation; conducting criminal\r\nrecord checks; requesting police and investigative reports; typing and\r\nproofreading legal correspondence and documents; assisting with discovery\r\npreparation; scheduling and maintaining calendars; preparing subpoena lists;\r\nfiling documents; and ensuring accurate and organized case records.\r\nThese positions require strong organizational and\r\ncommunication skills, attention to detail, and the ability to manage multiple\r\npriorities in a fast-paced environment. Legal Administrative Specialists also\r\ninteract professionally with law enforcement, victims, witnesses, and members\r\nof the public and may provide back-up coverage for the main Criminal Division\r\nReceptionist during absences.\r\nThis is a Casual/Seasonal position, currently approved\r\nto work up to 37.5 hours per week and is non-pension eligible without\r\nhealthcare and/or other benefits.\r\n

Essential Functions

Essential\r\nfunctions are fundamental, core functions common to all positions in the class\r\nseries and are not intended to be an exhaustive list of all job duties for any\r\none position in the class. Since class specifications are descriptive and\r\nnot restrictive, incumbents can complete job duties of similar kind not\r\nspecifically listed here.\r\n\r\n\r\n Applies agency laws,\r\n rules, regulations, policies, and procedures in maintaining and processing\r\n agency information.\r\n Serves as a liaison with\r\n the public, clients, agency staff and others to exchange information and\r\n explain agency services, laws, rules, regulations, policies, and\r\n procedures.\r\n Assures effective\r\n coordination of operational functions for assigned unit/attorneys.\r\n Arranges for the delivery\r\n of legal paperwork.\r\n Types correspondence and\r\n legal paperwork.\r\n Schedules, coordinates,\r\n and confirms court dates, appointments, interviews, intakes, and meetings.\r\n Establishes tracking and\r\n monitoring systems and conducts follow up to ensure timely resolution of\r\n matters.\r\n Maintains and controls\r\n data and/or filing systems to ensure effective, accurate and easily\r\n retrievable legal documentation.\r\n\r\n\r\n\r\n\r\n\r\n

Job Requirements

\r\nJOB\r\nREQUIREMENTS for Legal Administrative Specialist I\r\nApplicants\r\nmust have education, training and/or experience demonstrating competence in\r\neach of the following areas:\r\n\r\n1. Possession of an associate's degree or\r\nhigher.\r\n2. Knowledge of legal terminology.\r\n\r\nOR\r\n\r\n1. One year of experience in coordinating\r\noffice activities such as planning/coordinating meetings or conferences;\r\ntracking workflow and follow up; composing meeting notes; directing\r\nclients/customers; explaining services to the public and customers/clients;\r\nestablishing or maintaining filing/record systems.\r\n2. One year of experience in document\r\nprocessing which includes reviewing and evaluating records for completeness and\r\nconformity with laws, rules, regulations, standards, policies and procedures,\r\nresolve deficiencies, interpret information, and track and monitor activities.\r\n3. One year of experience in using\r\nstandard computer software programs for word processing, spreadsheets or\r\ndatabases.\r\n4. Six months experience in using an\r\nautomated information system to enter, update, modify, delete, retrieve/inquire\r\nand report on data.\r\n5. Knowledge of legal\r\nterminology.\r\n\r\nJOB REQUIREMENTS for Legal Administrative Specialist II\r\nApplicants\r\nmust have education, training and/or experience demonstrating competence in\r\neach of the following areas:\r\n\r\n1. Possession of a bachelor's degree or\r\nhigher.\r\n\r\nOR\r\n\r\n1. Three years of experience in\r\ncoordinating office activities such as planning/coordinating meetings or\r\nconferences; tracking workflow and follow up; composing meeting notes;\r\ndirecting clients/customers; explaining services to the public and\r\ncustomers/clients; establishing or maintaining filing/record systems.\r\n2. Three years of experience in document\r\nprocessing which includes reviewing and evaluating records for completeness and\r\nconformity with laws, rules, regulations, standards, policies and procedures,\r\nresolve deficiencies, interpret information, and track and monitor activities.\r\n3. Three years of experience in using\r\nstandard computer software programs for word processing, spreadsheets or\r\ndatabases.\r\n4. Three years of experience in using an\r\nautomated information system to enter, update, modify, delete, retrieve/inquire\r\nand report on data.\r\n5. Six months' experience in legal\r\nterminology.\r\n6. Six months' experience in interpreting\r\nlaws, rules, regulations, standards, policies, and procedures.\r\n\r\nJOB\r\nREQUIREMENTS for Legal Administrative Specialist III\r\nApplicants\r\nmust have education, training and/or experience demonstrating competence in\r\neach of the following areas:\r\n\r\n1. Possession of a bachelor's degree or\r\nhigher.\r\n2. Two years of experience:\r\n Coordinating office activities such\r\nas planning/coordinating meetings or conferences; tracking workflow and follow\r\nup; composing meeting notes; directing clients/customers; explaining services\r\nto the public and customers/clients; establishing or maintaining filing/record\r\nsystems.\r\n In document processing, which\r\nincludes reviewing and evaluating records for completeness and conformity with\r\nlaws, rules, regulations, standards, policies and procedures, resolve\r\ndeficiencies, interpret information, and track and monitor activities.\r\n Using standard computer software\r\nprograms for word processing, spreadsheets or databases.\r\n Using an automated information system\r\nto enter, update, modify, delete, retrieve/inquire and report on data.\r\n Preparing\r\nlegal documents.\r\n Interpreting\r\nlaws, rules, regulations, standards, policies, and procedures.\r\n\r\nOR\r\n\r\n1. Five years of employment with the\r\nDepartment of Justice in a similar capacity.\r\n\r\nOR\r\n\r\n1. Six years of experience in coordinating\r\noffice activities such as planning/coordinating meetings or conferences;\r\ntracking workflow and follow up; composing meeting notes; directing\r\nclients/customers; explaining services to the public and customers/clients;\r\nestablishing or maintaining filing/record systems.\r\n2. Six years of experience in document\r\nprocessing which includes reviewing and evaluating records for completeness and\r\nconformity with laws, rules, regulations, standards, policies and procedures,\r\nresolve deficiencies, interpret information, and track and monitor activities.\r\n3. Six years of experience in using\r\nstandard computer software programs for word processing, spreadsheets or\r\ndatabases.\r\n4. Six years of experience in using an\r\nautomated information system to enter, update, modify, delete, retrieve/inquire\r\nand report on data.\r\n5. Four years of experience preparing\r\nlegal documents.\r\n6. Four years of experience interpreting\r\nlaws, rules, regulations, standards, policies, and procedures.\r\n\r\n\r\n\r\n\r\n\r\n

Additional Posting Information

\r\nPlease be sure to upload a\r\nrecent copy of your resume, as you complete the application process for this\r\nposting.\r\n\r\nThis position is exempt from\r\nthe State of Delaware Merit System.\r\n

Conditions of Hire

\r\nEmployment is contingent upon\r\nsatisfactory background checks.\r\n\r\nDirect deposit of paychecks is\r\nrequired as a condition of hire.\r\n\r\nApplicants must be legally\r\nauthorized to work in the United States.\r\n\r\nThis\r\nposition is part of a job classification that is represented by an exclusive\r\nbargaining representative (labor organization), as elected by employees in\r\naccordance with Title 29, Chapter 59 and Title 19, Chapters 13 and 16. While\r\nthis position is now covered under a bargaining unit, a collective bargaining\r\nagreement is currently under negotiation, and terms and conditions of\r\nemployment may be subject to change upon its ratification.\r\n

Benefits

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Accommodations

Accommodations are available for applicants with disabilities in all phases of the application and employment process. To request an auxiliary aid or service please call (302) 739-5458. TDD users should call the Delaware Relay Service Number 1-800-232-5460 for assistance.\r\n\r\nThe State of Delaware is an Equal Opportunity employer and values a diverse workforce. We strongly encourage and seek out a workforce representative of Delaware including race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression.\r\n