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Legal Administration Assistant Jobs (NOW HIRING)

Rust Belt Resources

Legal Assistant

Charleston, WV

... Assistant to join their team in Charleston, West Virginia. In this key role, you will provide ... The ideal candidate brings a strong background in legal administration, with a proven track record ...

Sweet James

Legal Assistant

Newport Beach, CA · On-site

Conduct legal research and assist in case preparation. * Communicate effectively with clients ... Must have legal administration and support experience. * Ability to perform repetitive tasks ...

Tedford & Associates

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Legal Assistant

Pasadena, CA · On-site

$20 - $25/hr

Administration: Maintain strict confidentiality of client information and assist with heavy ... Strong experience with legal case management tools, Microsoft Office Suite (Excel, Word, PowerPoint ...

Sweet James LLP

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Legal Assistant

Newport Beach, CA · On-site

$21 - $25/hr

Conduct legal research and assist in case preparation. * Communicate effectively with clients ... Must have legal administration and support experience. * Ability to perform repetitive tasks ...

Port KC

Legal Assistant

Kansas City, MO · On-site

Support contract administration processes, including document routing, execution, tracking key ... records. * Assist with public records requests, compliance tracking, basic legal and policy ...

Strong & Hanni

Strong and Hanni Law Firm Legal Administrative Assistant Strong and Hanni is seeking a professional ... This position requires a thorough understanding of legal administration. Must have legal experience ...

Strong & Hanni

Legal Administrative Assistant

Sandy, UT · On-site

$45K - $60K/yr

Strong and Hanni Law Firm Legal Administrative Assistant Strong and Hanni is seeking a professional ... This position requires a thorough understanding of legal administration. Must have legal experience ...

Turion Space

Legal Assistant

Irvine, CA

As Legal Assistant, you will support contract operations and legal compliance while enhancing cross ... This role requires expertise in legal documentation, contract administration, and strategic ...

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Legal Administration Assistant information

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$27K

$48.2K

$74K

How much do legal administration assistant jobs pay per year?

As of Sep 1, 2026, the average yearly pay for legal administration assistant in the United States is $48,215.00, according to ZipRecruiter salary data. Most workers in this role earn between $38,000.00 and $55,000.00 per year, depending on experience, location, and employer.

What is a legal administration assistant?

Legal Administration Assistants are professionals who provide administrative and clerical support to lawyers, legal executives, or legal departments. Their responsibilities typically include managing correspondence, scheduling appointments, organizing legal documents, preparing court forms, and maintaining files. They play a crucial role in ensuring the smooth operation of a legal office or department, allowing legal professionals to focus on more complex legal matters. Legal Administration Assistants require strong organizational skills, attention to detail, and a good understanding of legal terminology and procedures.

What skills and qualifications are needed to be a legal administration assistant?

To thrive as a Legal Administration Assistant, you need strong organizational abilities, attention to detail, and a solid understanding of legal terminology, often supported by a diploma or certificate in legal administration. Familiarity with legal case management software, document management systems, and proficiency in Microsoft Office are typically required. Excellent communication, discretion, and time management skills help you effectively support attorneys and maintain client confidentiality. These skills and qualifications ensure efficient office operations, accurate legal documentation, and reliable administrative support in a legal environment.

What are common challenges faced by legal administration assistants, and how can I prepare for them?

Legal Administration Assistants often manage a high volume of documentation and must ensure accuracy and confidentiality at all times. Balancing multiple deadlines, handling last-minute requests, and maintaining meticulous organizational systems are common challenges. To prepare, develop strong time-management skills, become proficient with legal document management software, and familiarize yourself with relevant legal terminology. Building effective communication with attorneys and other staff will also help you navigate the fast-paced, detail-oriented environment typical of legal offices.

What is the difference between Legal Administration Assistant vs Paralegal?

AspectLegal Administration AssistantParalegal
CredentialsHigh school diploma or equivalent; some roles may require legal secretary certificationAssociate's degree or paralegal certificate
Work EnvironmentLaw firms, corporate legal departments, government agenciesLaw firms, legal departments, courts
ResponsibilitiesAdministrative support, document management, schedulingLegal research, drafting documents, assisting attorneys

The Legal Administration Assistant primarily handles administrative tasks within legal settings, focusing on organization and support functions. Paralegals perform more substantive legal work, including research and document preparation. While both roles support legal professionals, paralegals typically require more specialized legal training and perform more complex tasks.

How to become a legal administration assistant?

To become a legal administration assistant, candidates typically need a high school diploma or equivalent, along with strong organizational and communication skills. Some employers prefer candidates with postsecondary education or certifications in office administration or legal support. Gaining experience with legal documents, case management software, and understanding legal procedures can improve job prospects.

Is a legal administration assistant a good job?

A legal administration assistant is a valuable support role in legal offices, involving tasks such as document management, scheduling, and client communication. It offers opportunities for skill development, familiarity with legal procedures, and can serve as a stepping stone to more advanced legal careers.
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Legal Administration Assistant jobs near you
Infographic showing various Legal Administration Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $48,215 per year, or $23.2 per hour.

Legal Administration Manager

Bing Recruitment

Philadelphia, PA • On-site

$93K - $191K/yr

Full-time

This job post has expired 1 day ago. Applications are no longer accepted.

Job description

Job Description: Manager - Legal Administration

Department: Office of General Counsel (OGC) | Legal Administration and Management

Locations: Multiple Locations Available (53 locations nationwide)


Position Summary

This position involves overseeing a variety of legal administrative and operational activities.

The role assists in implementing processes, leveraging technology, and adopting best practices to support our legal professionals. The Legal Administration Manager also coordinates the efforts between various groups and provides strategic support in developing process improvement plans. This role may involve overseeing resources and could potentially specialize in specific areas, depending on the needs of our team.


Work You'll Do

  • Participates in the development and implementation of strategic processes.
  • Serves as the system administrator for the Office of General Counsel's E-billing system, with oversight of the billing rate process, invoice review, and vendor relationship management.
  • Manages the professional indemnity insurance notification process for reporting U.S. claims and circumstances to insurance carriers, which includes significant interaction with internal corporate leadership and Risk Management.
  • Assists in spend management, including budgeting, forecasting, KPI analysis, and managing expenses.
  • Communicates to and tracks foreign vendors' W-8 tax documentation.
  • Serves as the OGC point person and liaisons with the corporate Business Continuity Team.
  • Supports the legal administration team with administrative tasks such as file management, calendar coordination, and reporting.
  • Collaborates with IT, Finance, HR/Talent, and other departments to align legal operations with broader organizational objectives.
  • Performs other job-related duties as assigned.


Skills & Competencies

  • Excellent organizational, analytical, and problem-solving skills.
  • Proven ability to manage multiple projects simultaneously and meet deadlines.
  • Strong communication and interpersonal abilities.
  • Advanced knowledge of MS Word, Excel, PowerPoint, and SAP.
  • Experience with Data Visualization tools (Tableau, Power BI) is preferred.


Qualifications

Required:

  • Bachelor’s Degree.
  • 5 years of relevant professional experience.
  • Ability to travel 0–10% on average, based on business needs.
  • Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future.


Compensation & Benefits

The wage range for this role takes into account a wide range of factors considered in making compensation decisions including, but not limited to: skill sets; experience and training; licensure and certifications; and other business and organizational needs. The disclosed range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled. A reasonable estimate of the current base salary range is $93,000 to $191,000.


You may also be eligible to participate in a discretionary annual incentive program, subject to the rules governing the program, whereby an award, if any, depends on various factors, including individual and organizational performance. We offer a broad, comprehensive range of benefits to support our employees' well-being and professional growth.

Our organization is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other legally protected basis, in accordance with applicable law.