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Legal Administration Assistant Jobs (NOW HIRING)

Maricopa

Probation Administration Assistant

Phoenix, AZ · On-site

$26.38 - $32.50/hr

Additionally, our employees have the option of life insurance, disability, a group legal plan, and ... Administration Assistant provides administrative support to various areas of Adult Probation in ...

Maricopa

Probation Administration Assistant

Phoenix, AZ · On-site

$26.38 - $32.50/hr

Additionally, our employees have the option of life insurance, disability, a group legal plan, and ... Administration Assistant provides administrative support to various areas of Adult Probation in ...

Maricopa

Court Administration Assistant

Phoenix, AZ · On-site

$26.38 - $32.50/hr

Additionally, our employees have the option of life insurance, disability, a group legal plan, and ... The Court Administration Assistant provides administrative support to the Court Reporters ...

Soni Resources

Legal Billing Coordinator

Austin, TX · On-site

$95K/yr

Support electronic billing submissions and assist in resolving billing rejections or reductions ... administration, or related experience * Prior legal billing experience strongly preferred

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Legal Administration Assistant information

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$27K

$48.2K

$74K

How much do legal administration assistant jobs pay per year?

As of Sep 2, 2026, the average yearly pay for legal administration assistant in the United States is $48,215.00, according to ZipRecruiter salary data. Most workers in this role earn between $38,000.00 and $55,000.00 per year, depending on experience, location, and employer.

What is a legal administration assistant?

Legal Administration Assistants are professionals who provide administrative and clerical support to lawyers, legal executives, or legal departments. Their responsibilities typically include managing correspondence, scheduling appointments, organizing legal documents, preparing court forms, and maintaining files. They play a crucial role in ensuring the smooth operation of a legal office or department, allowing legal professionals to focus on more complex legal matters. Legal Administration Assistants require strong organizational skills, attention to detail, and a good understanding of legal terminology and procedures.

What skills and qualifications are needed to be a legal administration assistant?

To thrive as a Legal Administration Assistant, you need strong organizational abilities, attention to detail, and a solid understanding of legal terminology, often supported by a diploma or certificate in legal administration. Familiarity with legal case management software, document management systems, and proficiency in Microsoft Office are typically required. Excellent communication, discretion, and time management skills help you effectively support attorneys and maintain client confidentiality. These skills and qualifications ensure efficient office operations, accurate legal documentation, and reliable administrative support in a legal environment.

What are common challenges faced by legal administration assistants, and how can I prepare for them?

Legal Administration Assistants often manage a high volume of documentation and must ensure accuracy and confidentiality at all times. Balancing multiple deadlines, handling last-minute requests, and maintaining meticulous organizational systems are common challenges. To prepare, develop strong time-management skills, become proficient with legal document management software, and familiarize yourself with relevant legal terminology. Building effective communication with attorneys and other staff will also help you navigate the fast-paced, detail-oriented environment typical of legal offices.

What is the difference between Legal Administration Assistant vs Paralegal?

AspectLegal Administration AssistantParalegal
CredentialsHigh school diploma or equivalent; some roles may require legal secretary certificationAssociate's degree or paralegal certificate
Work EnvironmentLaw firms, corporate legal departments, government agenciesLaw firms, legal departments, courts
ResponsibilitiesAdministrative support, document management, schedulingLegal research, drafting documents, assisting attorneys

The Legal Administration Assistant primarily handles administrative tasks within legal settings, focusing on organization and support functions. Paralegals perform more substantive legal work, including research and document preparation. While both roles support legal professionals, paralegals typically require more specialized legal training and perform more complex tasks.

How to become a legal administration assistant?

To become a legal administration assistant, candidates typically need a high school diploma or equivalent, along with strong organizational and communication skills. Some employers prefer candidates with postsecondary education or certifications in office administration or legal support. Gaining experience with legal documents, case management software, and understanding legal procedures can improve job prospects.

Is a legal administration assistant a good job?

A legal administration assistant is a valuable support role in legal offices, involving tasks such as document management, scheduling, and client communication. It offers opportunities for skill development, familiarity with legal procedures, and can serve as a stepping stone to more advanced legal careers.
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Legal Administration Assistant jobs near you
Infographic showing various Legal Administration Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $48,215 per year, or $23.2 per hour.

Senior Legal & Compliance Coordinator

Quartz Health Solutions

Madison, WI • On-site, Remote

$72K - $90K/yr

Full-time

Re-posted 10 days ago

Job description

Overview

The Sr. Legal & Compliance Coordinator serves as a trusted partner to the Legal & Compliance team, providing advanced support for complex regulatory and compliance programs. This position independently coordinates regulatory filings, corporate governance activities, contracting processes, audits, vendor management, and other critical legal and compliance functions while supporting organizational and executive-level priorities. 

Benefits: 

  • Diverse, high-impact work across the legal and compliance team 

  • High level of autonomy and ownership 

  • Opportunity to strengthen and evolve compliance practices 

  • Ideal starting pay rate, based on skills and experience: $72,500 - $90,600 + robust total rewards package 

Responsibilities

  • Provide advanced, independent support for complex Legal and Compliance functions, including regulatory filings, corporate governance, contracting, vendor management, audits, and compliance initiatives 

  • Prepare, coordinate, and submit state and federal regulatory, licensure, and corporate filings, ensuring accuracy, timeliness, and compliance with applicable requirements 

  • Serve as a liaison with regulatory agencies, including managing correspondence, responding to inquiries, and monitoring regulatory guidance and updates 

  • Support contract administration activities, including intake, review coordination, routing, execution, storage, and tracking of agreements 

  • Assist with vendor management and onboarding processes, partnering with internal stakeholders to support compliance requirements 

  • Maintain corporate governance records and support Board, committee, shareholder, and affiliate activities, including agendas, minutes, resolutions, bylaws, and other official documents 

  • Develop, organize, and maintain legal and compliance documentation, records, policies, procedures, templates, and intranet resources 

  • Coordinate regulatory and business calendars, track deadlines, and manage reporting requirements across multiple states and lines of business 

  • Support audits, monitoring activities, corrective action plans, compliance reporting, due diligence efforts, and legal or regulatory research 

  • Identify opportunities to improve Legal and Compliance processes, drive operational efficiencies, and support departmental projects and strategic initiatives 

Qualifications

  • Bachelor's degree and 4 years of experience in legal administration, compliance, contracting, vendor management, or grant writing in the managed care, health insurance industry, or legal field 

  • Associate's degree and 7 years of experience in in legal administration, compliance, contracting, vendor management, or grant writing in the managed care, health insurance industry, or legal field 

  • High school equivalency and 10 years of experience in legal administration, compliance, contracting, vendor management, or grant writing in the managed care, health insurance industry, or legal field 

  • Advanced writing and editing skills 

Hardware and equipment will be provided by the company, but candidates must have access to high-speed, non-satellite Internet to successfully work from home.  

We offer an excellent benefit and compensation package, opportunity for career advancement and a professional culture built on the foundations of Respect, Responsibility, Resourcefulness and Relationships. To support a safe work environment, all employment offers are contingent upon successful completion of a pre-employment criminal background check.  

Quartz values and embraces diversity and is proud to be an Equal Employment Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, gender identity or expression, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified person with disability. 

Employment Type: FULL_TIME

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