ZipRecruiter

Log In

1

File Assistant Jobs (NOW HIRING)

The Nieves Law Firm, APC

File Clerk

Oakland, CA

$22/hr

Quickly move tasks through the pipeline * Assist with storage management * Properly handle file retention (physically and electronically) once cases are closed * Assist with all administrative tasks ...

Aston Carter

File Clerk

Westerville, OH

$20/hr

Cross-train in various departmental processes and assist with additional tasks as needed. Essential ... Experience maintaining records, filing systems, or document management systems. * Dependable ...

New

Aston Carter

File Clerk

Columbus, OH · On-site

$20/hr

Cross-train in various departmental processes and assist with additional tasks as needed. Essential ... Experience maintaining records, filing systems, or document management systems. * Dependable ...

New

Adroit Partners

Be Seen First

File Clerk/Admin Assistant

Houston, TX · On-site

$18/hr

Job Purpose We are seeking a detail-oriented Administrative Assistant who is comfortable with ... Support users with basic technical issues related to scanning systems, file management, and ...

Bozarth Chevrolet

Automotive File Clerk

Lone Tree, CO · On-site

$18.50/hr

... Assist with document retention and destruction according to dealership policies and legal requirements. • Prepare files for audits and manufacturer reviews. • Sort, distribute, and process ...

Hennessy & Roach, P.C.

File Clerk (Part Time)

Indianapolis, IN · On-site

$15.75 - $19/hr

... assistant/paralegal in preparation of status emails to adjusters and correspondence. * Open and close files, update appropriate file information in Perfect Law. * Save correspondence emails in DMS ...

Matheny Motors

Part-Time File Clerk

Parkersburg, WV · On-site

$16.25 - $19.50/hr

... · Assist with preparing files for audits and record retention. · Sort and distribute incoming accounting-related mail and documents. · Shred and dispose of confidential documents in accordance ...

Phaxis

File clerk/Clerical

Hauppauge, NY · On-site

$18 - $19/hr

Hours are 8: 30 - 4: 30 can be a little flexible with times We are looking for a full-time temp file clerk to assist Quality Management and Facilities department. Scanning, Filing, some typing ...

Monarch Ford

Part-Time File Clerk

Exeter, CA

$17 - $20.25/hr

The Part-Time File Clerk will be responsible for organizing and maintaining physical records to ... Office Support: Assist with administrative duties like sorting mail or operating office equipment.

New

next page

Showing results 1-20

All JobsFile JobsFile Assistant Jobs

File Assistant information

Is a file clerk a stressful job?

A file clerk job typically involves organizing, maintaining, and retrieving physical or digital files, which can be repetitive but generally is not considered highly stressful. The workload and environment can influence stress levels, especially during busy periods or with tight deadlines, but overall it is often viewed as a low-stress position. Skills such as attention to detail and organization are important for success in this role.

What skills do you need to be a file clerk?

A file clerk needs strong organizational skills, attention to detail, and basic computer literacy to manage and maintain physical and electronic records efficiently. Familiarity with office equipment, such as scanners and filing systems, and good communication skills are also important for effective record keeping and coordination.

What are some common challenges faced by File Assistants, and how can they be effectively managed?

File Assistants often deal with the challenge of organizing large volumes of physical and digital documents while ensuring accuracy and confidentiality. Managing time efficiently and maintaining attention to detail are crucial, especially when handling sensitive files or responding to urgent retrieval requests. A well-structured filing system, clear labeling, and regular audits can help streamline workflows and minimize errors. Additionally, effective communication with team members ensures files are shared and stored properly, supporting overall workplace efficiency.

What is the difference between File Assistant vs Data Entry Clerk?

AspectFile AssistantData Entry Clerk
Required CredentialsHigh school diploma; familiarity with filing systemsHigh school diploma; proficiency in data entry software
Work EnvironmentOffice settings, filing roomsOffice environments, computer stations
Employer & Industry UsageAdministrative departments across various industriesData management roles in multiple sectors
Common Search & ComparisonOften compared for administrative support rolesCompared for data processing tasks

The main difference is that File Assistants focus on organizing, filing, and maintaining physical or digital records, while Data Entry Clerks primarily input and update data into computer systems. Both roles support administrative functions but differ in their core tasks and skill sets.

What are the key skills and qualifications needed to thrive as a File Assistant, and why are they important?

To thrive as a File Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with filing systems, document management software, and basic office equipment is typically required. Effective time management, reliability, and clear communication help set top performers apart. These skills ensure accurate record-keeping, quick document retrieval, and smooth office operations.

What are File Assistants?

File Assistants are administrative professionals responsible for managing, organizing, and maintaining files and records within an organization. Their duties often include filing documents physically or electronically, retrieving files when needed, and ensuring that all records are stored securely and are easily accessible. They may also handle file archiving, labeling, and sometimes assist with data entry or other clerical tasks. File Assistants play a crucial role in keeping information organized and supporting the smooth operation of office processes.

What is the job description of a filing assistant?

A filing assistant is responsible for organizing, maintaining, and retrieving physical or electronic files in an office setting. They ensure documents are accurately labeled, stored securely, and easily accessible, often using filing systems or software. Attention to detail and organizational skills are essential for this role.

What is the highest paid assistant job?

The highest paid assistant jobs are often executive assistants or personal assistants to top executives, with salaries reaching six figures in some cases. These roles typically require advanced organizational skills, experience, and sometimes specialized knowledge or certifications. Compensation varies based on industry, location, and level of responsibility.
What cities are hiring for File Assistant jobs? Cities with the most File Assistant job openings:
What are the most commonly searched types of File jobs? The most popular types of File jobs are:
What states have the most File Assistant jobs? States with the most job openings for File Assistant jobs include:
File Assistant jobs near you
Infographic showing various File Assistant job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 99% Physical, and 1% Remote job distribution.

File Clerk

The Nieves Law Firm, APC

Oakland, CA

$22/hr

Full-time

Re-posted 11 days ago

Job description

Work where you personally know the managing attorney and have daily interaction with the clients we serve. There is room for advancement for the right candidate, so we are seeking employees who are committed to growing with the firm and who believe in longevity in their positions. The culture in our firm is important to our staff and clients — we need team players who are prepared to work hard to fight for the rights of others.


The ideal candidate will be eager to learn, have high energy, and be ready to dive right in. This is a fast-paced firm that requires relentless, tenacious, reliable, and organized employees.

Compensation:

$18 - $22 hourly


Responsibilities:
  • Create new case files and ensure that the files (electronic and physical) remain organized and updated
  • Scan and upload documents to the firm's case management system
  • Interact with the clients, courts, and administrative agencies daily
  • File and serve documents (in person, electronically, or by mail) and submit proofs of service
  • Maintain the office calendar and schedule appointments
  • Answer incoming calls and place outgoing calls to clients, potential new clients, and various agencies
  • Show up on time with a positive attitude 
  • Quickly move tasks through the pipeline
  • Assist with storage management
  • Properly handle file retention (physically and electronically) once cases are closed
  • Assist with all administrative tasks in the office as needed

Qualifications:
  • To be a key player on the team, you must be dependable, punctual, computer literate, a fast typist, and have a great attitude
  • You must have excellent communication skills and pay attention to detail
  • You must complete projects within the assigned deadlines
  • Exhibit the highest level of dependability when it comes to tracking and meeting deadlines
  • The ideal candidate must be proficient in Word, Outlook, Excel, PowerPoint, LexisNexis, and Mac Operating Systems
  • Experience with online case management systems or client relationship management systems is preferred
  • This position requires a high school diploma 
  • This position requires a valid CA driver’s license and the possession of a motor vehicle 

About Company

At The Nieves Law Firm, APC, we take the criminal out of criminal defense.

Driven by integrity and an unrelenting commitment to success, our mission is to deliver superior results by combining bold strategies, careful preparation, and transparent communication. We help clients protect their reputation, navigate the legal system, and move forward with confidence. Our firm has been named one of the fastest-growing law firms in the nation by the Law Firm 500 and one of the fastest-growing privately held businesses in the nation by Inc. 5000. Our Founder has been recognized by Super Lawyers every year since 2016.

We believe it requires DRIVE to succeed:

Domination. Resilience. Integrity. Victory. Excellence.

We are looking for staff members who embody those values not only towards clients, but also in how they communicate, collaborate, prepare, and serve.