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File Assistant Jobs in Idaho (NOW HIRING)

Evergreen Home Loans NMLS 3182

Sales Assistant

Meridian, ID · On-site

$17.75 - $23/hr

Input Team files into Loan Origination System with accuracy to make sure the correct information is in the file. * Assist Loan Officer in marketing efforts to current and new clients. * Assist Loan ...

Evergreen Home Loans NMLS 3182

Sales Assistant

Meridian, ID

$17.75 - $23/hr

Input Team files into Loan Origination System with accuracy to make sure the correct information is in the file. * Assist Loan Officer in marketing efforts to current and new clients. * Assist Loan ...

Idaho Forest Group

Filer -Benchman (Chilco)

Athol, ID · On-site

Work with other departments to ensure lumber quality and troubleshoot any quality issues * Assist head filer in maintaining filing room inventory * Maintain a production level work pace * Keep work ...

Idaho Forest

Filer -Benchman (Chilco)

Athol, ID · On-site

Work with other departments to ensure lumber quality and troubleshoot any quality issues * Assist head filer in maintaining filing room inventory * Maintain a production level work pace * Keep work ...

Twin Falls County

Legal Assistant

Twin Falls, ID · On-site

$21.72/hr

The Legal Assistant must have strong organization skills, and attention to detail. The Legal ... Monitors case files to ensure documents are ready for attorneys and data entry is complete and ...

Anywhere

Escrow Assistant

Idaho Falls, ID · On-site

$18.75 - $23.75/hr

Summary: Assist Escrow Officer to prepare and coordinate closing transactions between loan ... Editing checks, balancing files, printing checks, shipping and uploading loan packages, sending and ...

Lippert

Shipping

Nampa, ID · On-site

$16.75 - $21/hr

Maintain Returned Shippers by scanning to Accounts Payable & File * Assist with handling Customer Requests. Level of involvement will vary but will allow need to make sure transportation is arranged ...

InsCipher

Tax Associate

Moscow, ID · On-site

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

Meridian, ID · On-site

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

Rexburg, ID · On-site

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

Pocatello, ID · On-site

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

Coeur D Alene, ID · On-site

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

Nampa, ID · On-site

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

Boise, ID · On-site

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

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File Assistant information

Is a file clerk a stressful job?

A file clerk job typically involves organizing, maintaining, and retrieving physical or digital files, which can be repetitive but generally is not considered highly stressful. The workload and environment can influence stress levels, especially during busy periods or with tight deadlines, but overall it is often viewed as a low-stress position. Skills such as attention to detail and organization are important for success in this role.

What skills do you need to be a file clerk?

A file clerk needs strong organizational skills, attention to detail, and basic computer literacy to manage and maintain physical and electronic records efficiently. Familiarity with office equipment, such as scanners and filing systems, and good communication skills are also important for effective record keeping and coordination.

What are some common challenges faced by File Assistants, and how can they be effectively managed?

File Assistants often deal with the challenge of organizing large volumes of physical and digital documents while ensuring accuracy and confidentiality. Managing time efficiently and maintaining attention to detail are crucial, especially when handling sensitive files or responding to urgent retrieval requests. A well-structured filing system, clear labeling, and regular audits can help streamline workflows and minimize errors. Additionally, effective communication with team members ensures files are shared and stored properly, supporting overall workplace efficiency.

What is the difference between File Assistant vs Data Entry Clerk?

AspectFile AssistantData Entry Clerk
Required CredentialsHigh school diploma; familiarity with filing systemsHigh school diploma; proficiency in data entry software
Work EnvironmentOffice settings, filing roomsOffice environments, computer stations
Employer & Industry UsageAdministrative departments across various industriesData management roles in multiple sectors
Common Search & ComparisonOften compared for administrative support rolesCompared for data processing tasks

The main difference is that File Assistants focus on organizing, filing, and maintaining physical or digital records, while Data Entry Clerks primarily input and update data into computer systems. Both roles support administrative functions but differ in their core tasks and skill sets.

What are the key skills and qualifications needed to thrive as a File Assistant, and why are they important?

To thrive as a File Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with filing systems, document management software, and basic office equipment is typically required. Effective time management, reliability, and clear communication help set top performers apart. These skills ensure accurate record-keeping, quick document retrieval, and smooth office operations.

What are File Assistants?

File Assistants are administrative professionals responsible for managing, organizing, and maintaining files and records within an organization. Their duties often include filing documents physically or electronically, retrieving files when needed, and ensuring that all records are stored securely and are easily accessible. They may also handle file archiving, labeling, and sometimes assist with data entry or other clerical tasks. File Assistants play a crucial role in keeping information organized and supporting the smooth operation of office processes.

What is the job description of a filing assistant?

A filing assistant is responsible for organizing, maintaining, and retrieving physical or electronic files in an office setting. They ensure documents are accurately labeled, stored securely, and easily accessible, often using filing systems or software. Attention to detail and organizational skills are essential for this role.

What is the highest paid assistant job?

The highest paid assistant jobs are often executive assistants or personal assistants to top executives, with salaries reaching six figures in some cases. These roles typically require advanced organizational skills, experience, and sometimes specialized knowledge or certifications. Compensation varies based on industry, location, and level of responsibility.
File Assistant jobs near you
Infographic showing various File Assistant job openings in Idaho as of July 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 99% Physical, and 1% Remote job distribution.
Sales Assistant

Sales Assistant

Evergreen Home Loans NMLS 3182

Meridian, ID • On-site

$17.75 - $23/hr

Full-time

Dental, Vision, Life, Retirement, PTO

Re-posted 13 days ago

Job description

We're searching for some really great people who enjoy customers as much as we do.
Named as one of Puget Sound Business Journal's Best Places to Work three years running, 2021, 2022 and 2023. We are a certified Great Place to Work™ and were named a Best Workplace eight times, most recently in 2024 in the Financial Services and Insurance category.
Check out our rating at: Working at Evergreen Home Loans | Great Place To Work®
Wow happens every day at Evergreen. Our vision is centered on changing the world one relationship at a time.
Learn more about us on our website here.
Discover what's possible with Evergreen.
We're looking to add people who feel the same way we do about our customers, our associates, and the work we do. In return, you'll be part of a growing, contemporary company that rewards creative thinking and believes in helping you get to where you want to be. You'll also enjoy a comprehensive benefits package and an attractive 401K plan to help you grow along with us!
This position will acquire and retain new and existing customers. Assists Loan Officer with meeting new clients, and facilitating loan closings, assists with Loan Officer's marketing efforts to new and current clients and assist with administrative tasks. Must have basic mortgage knowledge, excellent customer service skills and be willing to learn new things.
Essential Duties and Responsibilities:
  • Assist Loan Officer in meeting with borrowers (if need be), providing disclosures and following-up through closing.
  • Input Team files into Loan Origination System with accuracy to make sure the correct information is in the file.
  • Assist Loan Officer in marketing efforts to current and new clients.
  • Assist Loan Officer with administrative tasks such as status reports on loans in process and making copies.
  • Responsible for proactive communication with management with respect to all significant challenges or opportunities.
  • May order out files.
  • Upon given borrower name and contact number from Loan Officer, contact borrower to set up a meeting (with or without Loan Officer present), or take application over the phone.
  • Provide disclosures to borrower at application, or mail within 24 hours if over the phone.
  • Process Loan Application from start to finish in line with proper standards and company procedures.
  • Assist the Loan Processor once approval received and forward to borrower.
  • Communicate with realtor and borrower on loan status on a continual basis.
  • Assist Processor in satisfying conditions
  • Accompany Loan Officer in the field, meeting new clients and realtors at Loan Officer's discretion.
  • Design flyers for new programs or other programs of interest.
  • Other duties as assigned.

Performance Expectations:
  • Perform all actions in accordance with the Mission, Vision, and Convictions of EHL.
  • Provide a "WOW" experience and effectively communicate with associates, clients, partners, and vendors via phone, written communication and/or in person.
  • Seek Feedback: Host regular and timely communication with associates and Manager.
  • Be willing to assume additional responsibilities/duties/projects as they arise.
  • Have strong organization skills, the ability to learn quickly, and accuracy/timeliness in completing tasks.
  • Perform all actions in accordance with policies and procedures of the company.
  • Expected to meet productivity guidelines of the position.
  • Effectively use software specific for the position and Microsoft office products.
  • Work well with other members of the EHL team and be willing to fill in when needed.

Quality Manufacturing:
  • Take full accountability for performing the work and achieving the results as agreed, and your manager is accountable for providing you with the resources and guidance needed.
  • Exceptions, problems, changes and questions are reported immediately. You are accountable for notifying your manager, and any other affected people, in writing if the work will not be performed or the results will not be achieved as agreed. Your manager will also notify you if commitments made to you cannot be achieved.
  • Your manager can assume the work is being performed as agreed unless otherwise notified.
  • Periodic check-ins between you and your manager are the main vehicle for keeping each other informed about how work is progressing.
  • Failure to notify of exceptions or missed due dates - in other words silence - is not acceptable.
  • You encourage your coworkers to communicate challenges and opportunities to their manager, rather than to fellow coworkers.
  • Relationships built on trust are developed as managers and associates keep their commitments and successful results are achieved.

Specific Skills/ Knowledge/ Abilities Required for Position:
  • Minimum of one year of mortgage experience.
  • Exercise good judgment and strong character, motivated, hard working.
  • Ability to work well with fellow associates, clients and vendors.
  • Good communication skills. Neat, clean, healthy work habits.
  • Ask questions of your Loan Officer to facilitate learning and expand mortgage knowledge.

Physical Requirements:
  • Requires all forms of dexterity and mobility throughout the shift, which may include extended periods of sitting and/or standing. Occasionally required to reach with hands and arms, twist, climb or balance, stoop, kneel crouch or crawl.
  • Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral, depth perception and the ability to adjust focus.
  • Must be able to speak and hear, lift and carry up to twenty-five pounds (25 lbs.) or occasionally more.
  • Ability to work in a fast-paced, occasionally noisy environment.
  • May be required to drive for business purposes and if so, must hold a driver's license in good standing and maintain personal auto insurance in compliance with EHL's Auto Insurance policy.

Compensation:
Hourly base pay plus, if applicable, associate may be eligible for per-file incentives, commissions, bonuses or other variable earnings as determined upon hire. Compensation depends on a number of factors including location and experience.
Benefits and Perks:
Eligible associates (and their families) have the option to enroll in medical, dental, and/or vision coverage of which both the associate and the company contribute towards expenses. Basic Life/AD&D insurance for eligible associates as well as a Short-term Disability benefit are provided by Evergreen. Additional Voluntary Life/AD&D, Long-term Disability benefits and Legal/ID protection plans paid for by the associate are also available. Associates are automatically enrolled in Evergreen's 401(k) plan. Personal Time Off (PTO) of up to 13.34 hours may be earned monthly and associates may enjoy 9 paid holidays each year. Paid voluntary day of work, company matching on charitable donations and mortgage loan benefit.
Evergreen is an equal opportunity employer and E-Verify employer.www.Evergreenhomeloans.com
Equal Housing Lender
©2026 Evergreen Moneysource Mortgage Company® dba Evergreen Home Loans NMLS ID 3182. 15405 SE 37th Street, Suite 200 Bellevue, WA 98006 Equal Housing Lender. Trade/service marks are the property of Evergreen Home Loans. All rights reserved. AZ Mortgage Banker License #0910074; CA Licensed by the DFPI under the CRMLA #4130291; NV Mortgage Company License 4837;NJ Licensed by the N.J. Department of Banking and Insurance. Evergreen Home Loans does not represent HUD or FHA and the information provided here was not authored, approved, or endorsed by HUD or FHA. For individual and company license information visit www.nmlsconsumeraccess.org.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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