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File Assistant Jobs (NOW HIRING)

Hall & Evans

File Assistant

Denver, CO · On-site

$42K - $48K/yr

Hall & Evans is seeking an experienced File Assistant to join our administrative support team in our Downtown Denver offices. This position will primarily support our general office needs along with ...

Hall & Evans

File Assistant

Denver, CO · On-site

$42K - $48K/yr

Hall & Evans is seeking an experienced File Assistant to join our administrative support team in our Downtown Denver offices. This position will primarily support our general office needs along with ...

Hall & Evans LLC

File Assistant

Denver, CO · On-site

$42K - $48K/yr

Hall & Evans is seeking an experienced File Assistant to join our administrative support team in our Downtown Denver offices. This position will primarily support our general office needs along with ...

Hall & Evans LLC

File Assistant

Denver, CO · On-site

$42K - $48K/yr

Description Hall & Evans is seeking an experienced File Assistant to join our administrative support team in our Downtown Denver offices. This position will primarily support our general office needs ...

U.S. Coast Guard

Mail and File Assistant

Cape May, NJ · On-site +1

$50K - $65K/yr

Summary This vacancy is for a GS-0305-6, Mail and File Assistant located in the Department of Homeland Security, U.S. Coast Guard, TRACEN CAPE MAY COMPTROLLER BRANCH in CAPE MAY, New Jersey. Learn ...

New

Veritas HHS LLC

File Clerk

Knoxville, TN · On-site

$14/hr

Review monthly reports to pull and organize closed case files. * Assist with coverage at receptionist desk. * Other related duties as assigned. Requirements * High School diploma or equivalent * A ...

Veritas HHS Inc

File Clerk

Knoxville, TN · On-site

$14/hr

Review monthly reports to pull and organize closed case files. * Assist with coverage at receptionist desk. * Other related duties as assigned. Requirements * High School diploma or equivalent * A ...

Veritas HHS LLC

File Clerk

Knoxville, TN · On-site

$14/hr

Review monthly reports to pull and organize closed case files. * Assist with coverage at receptionist desk. * Other related duties as assigned. Requirements: * High School diploma or equivalent * A ...

Veritas HHS Inc

File Clerk

Knoxville, TN

$14/hr

Review monthly reports to pull and organize closed case files. * Assist with coverage at receptionist desk. * Other related duties as assigned. Requirements * High School diploma or equivalent * A ...

carltonfields

File Clerk

Tampa, FL · On-site

$15.50 - $18.75/hr

Duties include, but are not limited to: * Assist with maintaining and updating clients' files and records on a daily basis * Electronic filing of legal documents within the firm's document management ...

Carlton Fields

File Clerk

Tampa, FL · On-site

$15.50 - $18.75/hr

Duties include, but are not limited to: * Assist with maintaining and updating clients' files and records on a daily basis * Electronic filing of legal documents within the firm's document management ...

Jim Riehl's Friendly Automotive Group

File Clerk

Clinton, MI · On-site

$16.25 - $19.50/hr

Label, index, and catalog files for quick retrieval. Assist with manufacturer, state, and internal audits by locating requested documentation. Ensure file rooms remain organized and secure. Perform ...

Wondries Toyota

File Clerk

Alhambra, CA · On-site

$17/hr

Ensure all paperwork is complete and filed according to dealership procedures. * Assist with document retention and shredding of outdated files. * Maintain confidentiality of customer and company ...

Elevate Claims Solutions

File Reviewer

Indianapolis, IN · On-site

$15.75 - $19/hr

File Reviewer Property Claims Commercial / Large Loss Elevate is searching for additional contract review staff to assist with commercial claims quality file reviews.Hours are flexible within certain ...

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File Assistant information

What are some common challenges faced by file assistants, and how can they be effectively managed?

File Assistants often deal with the challenge of organizing large volumes of physical and digital documents while ensuring accuracy and confidentiality. Managing time efficiently and maintaining attention to detail are crucial, especially when handling sensitive files or responding to urgent retrieval requests. A well-structured filing system, clear labeling, and regular audits can help streamline workflows and minimize errors. Additionally, effective communication with team members ensures files are shared and stored properly, supporting overall workplace efficiency.

What is the difference between File Assistant vs Data Entry Clerk?

AspectFile AssistantData Entry Clerk
Required CredentialsHigh school diploma; familiarity with filing systemsHigh school diploma; proficiency in data entry software
Work EnvironmentOffice settings, filing roomsOffice environments, computer stations
Employer & Industry UsageAdministrative departments across various industriesData management roles in multiple sectors
Common Search & ComparisonOften compared for administrative support rolesCompared for data processing tasks

The main difference is that File Assistants focus on organizing, filing, and maintaining physical or digital records, while Data Entry Clerks primarily input and update data into computer systems. Both roles support administrative functions but differ in their core tasks and skill sets.

What are the key skills and qualifications needed to thrive as a file assistant?

To thrive as a File Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with filing systems, document management software, and basic office equipment is typically required. Effective time management, reliability, and clear communication help set top performers apart. These skills ensure accurate record-keeping, quick document retrieval, and smooth office operations.

What is a file assistant?

File Assistants are administrative professionals responsible for managing, organizing, and maintaining files and records within an organization. Their duties often include filing documents physically or electronically, retrieving files when needed, and ensuring that all records are stored securely and are easily accessible. They may also handle file archiving, labeling, and sometimes assist with data entry or other clerical tasks. File Assistants play a crucial role in keeping information organized and supporting the smooth operation of office processes.

Is a file assistant a stressful job?

A file assistant role typically involves organizing, managing, and maintaining files and records, which can be repetitive but generally not highly stressful. The job environment is often quiet and routine, though deadlines or high workload periods may increase stress levels temporarily. Good organizational skills and attention to detail help manage job demands effectively.
What cities are hiring for File Assistant jobs? Cities with the most File Assistant job openings:
What are the most commonly searched types of File jobs? The most popular types of File jobs are:
What states have the most File Assistant jobs? States with the most job openings for File Assistant jobs include:
File Assistant jobs near you
Infographic showing various File Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

File Assistant

Hall & Evans

Denver, CO • On-site

$42K - $48K/yr

Full-time

Posted 20 days ago

Job description

Hall & Evans is seeking an experienced File Assistant to join our administrative support team in our Downtown Denver offices. This position will primarily support our general office needs along with supporting our Legal Assistants and Paralegals with fulfilling requests in providing ongoing maintenance of client files, electronic and hard copy projects, and trial preparation.
Requirements
This position requires the employee to be in the office Monday-Friday, 8 AM - 5 PM.
  • Previous experience working in a law firm, preferred;
  • Knowledge and understanding of legal documents;
  • Strong organizational skills, detail-oriented and accurate;
  • Ability to work independently and as part of a team, self-starter;
  • Strong verbal and written communication skills;
  • Strong reading and comprehension skills;
  • Ability to preserve and maintain confidential information, including, but not limited to, protected health information;
  • Ability to work and adapt in a fast-paced environment while under pressure to meet tight deadlines with accuracy;
  • Monitor workflow to ensure jobs are completed efficiently, accurately and within deadlines;
  • Strong ability to prioritize multiple projects based on deadlines;
  • Ability to multi-task and adjust to changing priorities and understand and follow both written and oral instruction;
  • Competency in the use of basic office equipment, including but not limited to copiers, mail meter, and binding equipment;
  • Strong customer service skills, frequent interaction with internal and external customers including staff, clients, management and vendors where courtesy and tact are required;
  • Compile, copy, scan, sort, bind, and index legal documents by the client, matter, and sub-file categories;
  • File documents according to the individual attorney, paralegal, or legal secretary/assistant instructions;
  • Create or update physical and electronic file indexes;
  • Create labels, file folders, and sub-folders;
  • Receptionist back-up, and:
  • Hospitality duties, including set-up and tear-down of Firm events.

Physical requirements include the ability to:
  • Stand and/or sit for extended periods of time;
  • Bending and lifting up to 50 lbs. and up to 35 lbs. on a regular basis;
  • Go up and down stairs frequently;
  • Climb on step stools and ladders as needed;
  • Physically able to transport large/heavy files and records storage boxes using hand carts and dollies as needed, and;
  • Routinely lift and transport client files and records boxes;
  • Conference Room set-up;
  • New office set up;
  • Kitchen clean-up and stocking, and;
  • Assistance with events.

Required Computer Skills/Knowledge
  • Proficient with Microsoft Word, Outlook, Excel, and Adobe Pro, and;
  • HP Autonomy Worksite-iManage and Office 365 experience is a plus.

Required Education
  • High School Diploma or GED

The hiring range for this position is $42,000 - $48,000 annually.
This position will be posted through August 7, 2026.
Are we the right fit for you? We are a firm that offers:
  • Financial stability;
  • Great benefits, many that are 100% paid by the Firm;
  • A professional work environment, yet has a casual dress code, in a modern office setting;
  • A culture that is respectful and collegial;
  • Onsite training to promote a continuous learning environment;
  • Current technology and our own in-house IT professionals, and;
  • Free on-site gym for building employees!

How to Apply
Please go to www.hallevans.com and select the careers tab and then follow the application process. To be considered, you must complete an online employment application and submit your resume.
Hall & Evans, LLC provides equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

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