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File Assistant Jobs in Pennsylvania (NOW HIRING)

CFS

File Clerk

Canonsburg, PA · On-site

$18 - $22/hr

Opportunity to assist with an important HR records digitization project. * Stable organization that values organization, confidentiality, and attention to detail. File Clerk Responsibilities * Scan ...

Adams County PA

FILE CLERK ~ PART-TIME

Gettysburg, PA · On-site

$17 - $20.50/hr

... * Assist with digitizing paper records to promote efficiency and modernize document storage ... Previous experience in file management or a legal/administrative environment preferred. * Hands-on ...

County of Adams

FILE CLERK ~ PART-TIME

Gettysburg, PA · On-site

$17 - $20.50/hr

File Clerk The Adams County District Attorney's Office is looking for a detail-oriented and ... * Assist with digitizing paper records to promote efficiency and modernize document storage.

The County of Adams

FILE CLERK ~ PART-TIME

Gettysburg, PA · On-site

$15.63/hr

... * Assist with digitizing paper records to promote efficiency and modernize document storage ... Previous experience in file management or a legal/administrative environment preferred. * Hands-on ...

Kuhn's Quality Foods

Grocery File Maintenance Clerk

Ingomar, PA · On-site

$15.75 - $19/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

They may also assist with office clerk duties in the Customer Service Counter and must be able to perform all duties of a cashier. File Maintenance Clerks work with computers, adding machines, email ...

Shields Asphalt Paving Inc

Administrative Assistant

Bakerstown, PA · On-site

$16.50 - $22/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Maintain and organize digital and physical files * Assist with data entry and document preparation * Support Accounting with basic administrative tasks (invoicing, filing, tracking documents)

Shields Asphalt Paving

Administrative Assistant

Bakerstown, PA · On-site

$16.50 - $22/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Maintain and organize digital and physical files * Assist with data entry and document preparation * Support Accounting with basic administrative tasks (invoicing, filing, tracking documents)

Shields Asphalt Paving

Administrative Assistant

Bakerstown, PA · On-site

$16.50 - $22/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Maintain and organize digital and physical files * Assist with data entry and document preparation * Support Accounting with basic administrative tasks (invoicing, filing, tracking documents)

Shields Asphalt Paving

Administrative Assistant

Bakerstown, PA · On-site

$16.50 - $22/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Maintain and organize digital and physical files * Assist with data entry and document preparation * Support Accounting with basic administrative tasks (invoicing, filing, tracking documents)

A SECOND CHANCE INC

File Compliance Worker

Pittsburgh, PA · On-site

$17.36/hr

File Compliance Worker Organizational Overview: ASCI is a mission-driven organization committed to advancing excellence in kinship care and strengthening outcomes for youth and families. Guided by a ...

Trifecta Team LLC

Be Seen First

Administrative Assistant

Lower Burrell, PA · On-site

$20 - $25/hr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Receive, organize, scan, file, and distribute project documentation. * Maintain office supplies and coordinate routine office needs. * Communicate professionally with customers, employees ...

DR Horton

Escrow Assistant

Wayne, PA · On-site

$17.75 - $22.50/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Horton, Inc. is currently looking for an Escrow Assistant for their Financial Services Escrow ... The right candidate will be responsible for the timely preparation of all escrow files and ordering ...

DR Horton, Inc.

Escrow Assistant

Wayne, PA · On-site

$17.75 - $22.50/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Horton, Inc. is currently looking for an Escrow Assistant for their Financial Services Escrow ... The right candidate will be responsible for the timely preparation of all escrow files and ordering ...

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File Assistant information

What is a file assistant?

File Assistants are administrative professionals responsible for managing, organizing, and maintaining files and records within an organization. Their duties often include filing documents physically or electronically, retrieving files when needed, and ensuring that all records are stored securely and are easily accessible. They may also handle file archiving, labeling, and sometimes assist with data entry or other clerical tasks. File Assistants play a crucial role in keeping information organized and supporting the smooth operation of office processes.

What are the key skills and qualifications needed to thrive as a file assistant?

To thrive as a File Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with filing systems, document management software, and basic office equipment is typically required. Effective time management, reliability, and clear communication help set top performers apart. These skills ensure accurate record-keeping, quick document retrieval, and smooth office operations.

What are some common challenges faced by file assistants, and how can they be effectively managed?

File Assistants often deal with the challenge of organizing large volumes of physical and digital documents while ensuring accuracy and confidentiality. Managing time efficiently and maintaining attention to detail are crucial, especially when handling sensitive files or responding to urgent retrieval requests. A well-structured filing system, clear labeling, and regular audits can help streamline workflows and minimize errors. Additionally, effective communication with team members ensures files are shared and stored properly, supporting overall workplace efficiency.

What is the difference between File Assistant vs Data Entry Clerk?

AspectFile AssistantData Entry Clerk
Required CredentialsHigh school diploma; familiarity with filing systemsHigh school diploma; proficiency in data entry software
Work EnvironmentOffice settings, filing roomsOffice environments, computer stations
Employer & Industry UsageAdministrative departments across various industriesData management roles in multiple sectors
Common Search & ComparisonOften compared for administrative support rolesCompared for data processing tasks

The main difference is that File Assistants focus on organizing, filing, and maintaining physical or digital records, while Data Entry Clerks primarily input and update data into computer systems. Both roles support administrative functions but differ in their core tasks and skill sets.

Is a file assistant a stressful job?

A file assistant role typically involves organizing, managing, and maintaining physical or digital files, which can be repetitive but generally is not considered highly stressful. The job environment is often quiet and routine, though deadlines or high workload periods may increase stress levels temporarily. Good organizational skills and attention to detail help manage job demands effectively.

What are the most commonly searched types of File jobs in Pennsylvania?

The most popular types of File jobs in Pennsylvania are:

What cities in Pennsylvania are hiring for File Assistant jobs?

Cities in Pennsylvania with the most File Assistant job openings:

File Assistant jobs near you
Infographic showing various File Assistant job openings in Pennsylvania as of August 2026, with employment types broken down into 2% As Needed, 71% Full Time, 24% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

File Clerk

CFS

Canonsburg, PA • On-site

$18 - $22/hr

Full-time

Posted 29 days ago

Job description

File Clerk (HR Records)

Canonsburg, PA 15317
Temporary | Full-Time | Onsite
$18–$22/hour

About the Company
  • Join a well-established organization that is continuing to grow and expand its team.
  • Collaborative and supportive work environment with a focus on accuracy and efficiency.
  • Opportunity to assist with an important HR records digitization project.
  • Stable organization that values organization, confidentiality, and attention to detail.
File Clerk Responsibilities
  • Scan, organize, and digitize active and terminated employee personnel files into a new electronic records system.
  • The File Clerk will prepare, index, and upload HR documents while ensuring accuracy and completeness.
  • The File Clerk will review scanned files for quality and resolve document discrepancies.
  • Maintain organized electronic and physical personnel records while handling confidential information appropriately.
  • Track the progress of document conversion and ensure records are accurately maintained.
  • The File Clerk will provide general administrative support to the HR team as needed.
Preferred Qualifications of the File Clerk Role
  • Previous experience in file management, document scanning, records management, data entry, or administrative support.
  • Excellent organizational skills and strong attention to detail.
  • Ability to maintain confidentiality when handling sensitive personnel records.
  • Comfortable working independently in a high-volume environment.
  • Proficiency with Microsoft Office and general computer applications.
  • Experience working with HR or personnel records is a plus.

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