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File Assistant Jobs in Pennsylvania (NOW HIRING)

O'Hagan Meyer

Legal Assistant

Philadelphia, PA · On-site

Prepare court filings for state, federal and appellate courts, including electronic and traditional ... Prepare, submit, and track travel and expense reimbursements * Assist with discovery and trial ...

Ephrata National Bank

Sr. Staff Accountant

Ephrata, PA · On-site

$73K - $105K/yr

... filings * Assist in Federal Tax filings * Assist with audits by preparing schedules, documentation, and responding to auditor inquiries * Oversee accounts payable process * Ensure compliance with ...

Horn Williamson Collins

Be Seen First

Legal Assistant

Philadelphia, PA · On-site

$1.0K - $2.0K/yr

Responsibilities · Prepare, revise, and format legal documents and correspondence. · File ... Qualifications · Previous legal assistant experience preferred. · Experience supporting ...

SERVPRO of Lansdale

Administrative Assistant

Hatfield, PA · On-site

$18.25 - $24.50/hr

Responsibilities include ensuring job files contain all required documentation, such as adjuster ... A strong Administrative Assistant helps ensure our operations run smoothly by keeping multiple ...

KMRG LLC

Legal Assistant

Philadelphia, PA · On-site

$36.15 - $41.24/hr

Legal Assistant Location: Philadelphia, PA Schedule: Full-time, 40 hours per week Pay: $36.15 - $41 ... Assemble and organize files and records for disposition or transfer to records repositories

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File Assistant information

What is a file assistant?

File Assistants are administrative professionals responsible for managing, organizing, and maintaining files and records within an organization. Their duties often include filing documents physically or electronically, retrieving files when needed, and ensuring that all records are stored securely and are easily accessible. They may also handle file archiving, labeling, and sometimes assist with data entry or other clerical tasks. File Assistants play a crucial role in keeping information organized and supporting the smooth operation of office processes.

What are the key skills and qualifications needed to thrive as a file assistant?

To thrive as a File Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with filing systems, document management software, and basic office equipment is typically required. Effective time management, reliability, and clear communication help set top performers apart. These skills ensure accurate record-keeping, quick document retrieval, and smooth office operations.

What are some common challenges faced by file assistants, and how can they be effectively managed?

File Assistants often deal with the challenge of organizing large volumes of physical and digital documents while ensuring accuracy and confidentiality. Managing time efficiently and maintaining attention to detail are crucial, especially when handling sensitive files or responding to urgent retrieval requests. A well-structured filing system, clear labeling, and regular audits can help streamline workflows and minimize errors. Additionally, effective communication with team members ensures files are shared and stored properly, supporting overall workplace efficiency.

What is the difference between File Assistant vs Data Entry Clerk?

AspectFile AssistantData Entry Clerk
Required CredentialsHigh school diploma; familiarity with filing systemsHigh school diploma; proficiency in data entry software
Work EnvironmentOffice settings, filing roomsOffice environments, computer stations
Employer & Industry UsageAdministrative departments across various industriesData management roles in multiple sectors
Common Search & ComparisonOften compared for administrative support rolesCompared for data processing tasks

The main difference is that File Assistants focus on organizing, filing, and maintaining physical or digital records, while Data Entry Clerks primarily input and update data into computer systems. Both roles support administrative functions but differ in their core tasks and skill sets.

Is a file assistant a stressful job?

A file assistant role typically involves organizing, managing, and maintaining physical or digital files, which can be repetitive but generally is not considered highly stressful. The job environment is often quiet and routine, though deadlines or high workload periods may increase stress levels temporarily. Good organizational skills and attention to detail help manage job demands effectively.

What are the most commonly searched types of File jobs in Pennsylvania?

The most popular types of File jobs in Pennsylvania are:

What cities in Pennsylvania are hiring for File Assistant jobs?

Cities in Pennsylvania with the most File Assistant job openings:

File Assistant jobs near you
Infographic showing various File Assistant job openings in Pennsylvania as of August 2026, with employment types broken down into 2% As Needed, 71% Full Time, 24% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Legal Assistant

O'Hagan Meyer

Philadelphia, PA • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

This job post has expired today. Applications are no longer accepted.

Job description

O'Hagan Meyer is looking for an organized and professional Legal Assistant to join our law firm. This individual will provide vital assistance to a team of attorneys by handling case-related tasks, preparing a variety of legal documentation, and managing case files. The ideal candidate is detail-oriented, proficient in legal terminology, and understands the electronic filing procedures in State and Federal Courts. This will be full-time, in-office position with the possibility of transitioning into a hybrid work week.

Responsibilities

  • Provide comprehensive litigation support to multiple attorneys, managing heavy and complex caseloads
  • Prepare, revise, proofread, and format pleadings, motions, briefs, discovery, and correspondence in compliance with applicable court rules
  • Prepare court filings for state, federal and appellate courts, including electronic and traditional filings
  • Coordinate travel arrangements. Prepare, submit, and track travel and expense reimbursements
  • Assist with discovery and trial support, including document production, exhibit preparation, and court filings. Support scanning, photocopying, and binder preparation as needed
  • Create and maintain filing systems and databases in compliance with office policies to ensure accurate and efficient data retrieval
  • Maintain and monitor litigation calendars, including deadlines, hearings, depositions, and trial dates
  • Perform other duties as assigned

O'Hagan Meyer is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or status as a protected veteran.

O'Hagan Meyer participates in E-Verify. 

Requirements

  • Bachelor's Degree, Paralegal Certificate or equivalent experience
  • 1-2 years of prior work experience as a legal assistant, legal secretary, or related role in litigation.
  • Familiarity with law, legal procedures, and protocols
  • Proficiency in Microsoft Office suite, Adobe Acrobat, Odyssey, Pacer and ECF Filing Systems
  • Previous iManage experience preferred but not required
  • Exceptional organizational skills, attention to detail, and ability to multitask
  • Strong written and oral communication skills
  • Ability to work independently but also as part of a team
  • Strong understanding of client confidentiality rules

Benefits

  • Health Care Plan (Medical, Dental & Vision)
  • Retirement Plan (401k, IRA)
  • Life Insurance (Basic, Voluntary & AD&D)
  • Paid Time Off (Vacation, Sick & Public Holidays)
  • Family Leave (Maternity, Paternity)
  • Short Term & Long Term Disability
  • Training & Development
  • Wellness Resources

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